Project Information

Bid Title

Alexander Island Park-Phase 1

Issuing Agency

City of DeBary

Location

Florida

Published Date

Mar 1, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

16-26

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	16-26
Bid Title:	Alexander Island Park-Phase 1
Category:	2026 Bid Postings
Status:	Open

Description: This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide land improvements in accordance with the construction plans and specifications. The Contract Bid Documents include Base Bid project specifications and Additive Alternate project specifications. The City will award the Contract to the Lowest Responsive and Responsible Bidder of the Base Bid. Any or all of the Additive Alternate Bid Items may be included in the Construction Contract prior to execution at the sole discretion of the City of DeBary. Publication Date/Time: 3/1/2026 8:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: April 14, 2026 Pre-bid Meeting: March 17, 2026 Contact Person: Susan Perry, Purchasing Coordinator sperry@debary.org Related Documents: 16-26 -Alexander Island Park-Phase 1 16-26 Exhibit I Bid Price Sheet 16-26 Construction Plans 16-26 Geo Tech Report 16-26 Site Electrical Plans 16-26 SJRWMD Permit 214991-2 16-26 Tree Removal-Fence Plans

Attachment Preview

REQUEST FOR PROPOSAL AND CONTRACTOR ACKNOWLEDGEMENT FORM

REQUEST FOR PROPOSAL AND CONTRACTOR

ACKNOWLEDGEMENT FORM

POSTING DATE: March 1, 2026

PURCHASING CONTACT & EMAIL:

Susan Perry, Purchasing Coordinator

sperry@debary.org

RFP NUMBER AND TITLE:

16-26 - Alexander Island Park-Phase 1

RFP DUE DATE & TIME:

April 14, 2026 at 2:00 PM EST

NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED

QUESTION DEADLINE: March 23, 2026 at 2:00 PM EST

The City will respond to written inquiries emailed to: sperry@debary.org

MANDATORY PRE-PROPOSAL MEETING DATE & TIME:

March 17, 2026 at 11:00 AM EST

LOCATION: 16 Colomba Rd., DeBary, Florida 32713- City Council Chambers

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE.

YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED

AGENT OF THE PROVIDER.

COMPANY NAME: __________________________________________________________________________

MAILING ADDRESS: ________________________________________________________________________

CITY, STATE, ZIP: __________________________________________________________________________

FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): ________________________________________

TELEPHONE NUMBER:___________________________

EMAIL: ______________________________________________________________________________

AUTHORIZED SIGNATURE:

___________________________________________

TITLE: _______________________________

TYPE OR PRINTED NAME:

__________________________________________

DATE: _____________________

NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute

a waiver of proceedings under Chapter 120, Florida Statutes.

16-26 - Alexander Island Park Uplands

1. Overview

OVERVIEW AND INTENT

This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide land

improvements in accordance with the construction plans and specifications.

The Contract Bid Documents include Base Bid project specifications and Additive Alternate project

specifications. The City will award the Contract to the Lowest Responsive and Responsible Bidder of

the Base Bid. Any or all of the Additive Alternate Bid Items may be included in the Construction

Contract prior to execution at the sole discretion of the City of DeBary.

2. RFP Schedule: The following is a tentative schedule for the RFP process and all dates are subject to

change.

Solicitation Posting

Mandatory Pre-Proposal Meeting

Request for Information Cut-off

Addendum

Proposals Due

Proposal Evaluation

City Council Approval Date

Tentative Construction Start Date

Estimated Project Completion Date

March 1, 2026

March 17, 2026

March 23, 2026

April 1, 2026

April 14, 2026

April 15, 2026

May 6, 2026

June 1, 2026

November 13, 2026 (24 weeks)

3. THE FOLLOWING DOCUMENTS ARE TO BE SUBMITTED WITH THE CONTRACTOR’S BID:

☐ Request for Proposal and Contractor Acknowledgement – page #1 and IRS Form W-9

☐ Exhibit A - Drug-free Workplace Certification

☐ Exhibit B - Certification Regarding Debarment, Suspension Ineligibility, and Voluntary Exclusion – Lower Tier

Covered Transactions

☐ Exhibit C - Byrd Anti-Lobbying Amendment Certification

☐ Exhibit D - Contractor Statutory Compliance Affidavit

☐ Exhibit E - List of Major Subcontractors

☐ Exhibit F - Evidence of Experience and Financial Status

☐ Exhibit G - Conflict of Interest Disclosure Form

☐ Exhibit H - Officers and Significant Stakeholder

☐ Exhibit I - Bid Price Sheet

☐ Certificate of Insurance

☐ If a Florida Corporation, a screenshot of “ACTIVE” status through www.sunbiz.org

☐ If a Non-Florida Corporation, a screenshot of “ACTIVE” status from the state in which the business was formed

☐ All Addenda

Page 2 of 36

16-26 - Alexander Island Park Uplands

SCOPE OF WORK OR SERVICES

Response to this Request for Proposal, RFP 16-26 is confirmation of the Contractor’s ability and the

resources necessary to utilize the Computer-Aided Design – CAD Drawings that are included with this

solicitation as the Contract Construction Documents, and the ability to do quantity take-offs and estimate

all plan quantities and to construct a fully functional complete project that is ready for use in accordance

with the data and specifications contained therein.

Prior to the Award of the Contract, the Contractor shall meet with the City of DeBary to review the Bid

Submission. For the meeting, the Contractor will be required to provide confirmation that the Contractor’s

quantity calculations accurately reflect the scope of the project and that the Contractor’s pricing is sufficient

to Construct the project as specified in the Request for Proposal Documents.

Prior to the start of Construction, the Contractor shall request the City of DeBary to issue a Notice Proceed.

Prior to issuance of Notice to Proceed, the Contractor shall submit to the City of DeBary for approval an

estimated schedule of progress payments based on the Contractor’s construction schedule for completion

of the Work for each lump sum Payment Item.

The scope of Work included in RFP 16-26 is outlined as follows;

Posted Attachments

16-26 Construction Plans

16-26 Geo Tech Report

16-26 Site Electrical Plans

16-26 SJRWMD Permit 214991-2

16-26 Tree Removal-Fence Plans

16-26 Exhibit I Bid Price Sheet

Preliminary

1. Mobilization.

2. Provision of Performance and Payment Bonds according to F.S. 255.05. (Page 11, #13)

3. Provision of Insurance according to all references within this RFP 16-26.

4. Indemnification

General Site Requirements

1. Site Surveying – provide construction layout of the project according to the Construction Plans,

Sheet C3.0 Site Demolition Plan, Sheet C4.0, Site Plan, Sheet 5.0, Paving Grading and Drainage

Plan, Sheet 5.1, Cross Sections, and Sheet 6.0 Utility Plan and Sheet L3.01, L3.1, L3.3, including

any relevant details provided. Site Surveying shall include as-built record drawings and

documentation produced by a Florida Licensed Professional Surveyor and Mapper, (PSM). The

Contractor shall submit as-built documentation to the City of DeBary in CAD and pdf format.

2. Erosion and Sedimentation Control and installation of silt fencing in accordance with Sheet C2.0

and Sheet C3.0.

3. Maintenance of Traffic shall be required for all Work by the Contractor that may affect traffic on

Ft. Florida Road. On-site Work shall not require Maintenance of Traffic.

Page 3 of 36

16-26 - Alexander Island Park Uplands

4. Clearing and Grubbing – general clearing and grubbing according FDOT Standard Specifications.

Clearing and grubbing includes removal and disposal of existing barbed wire fence and removal

and disposal of existing livestock pens.

5. Dewatering shall include all labor, equipment, materials and fuel required for the all construction

operations for the entire project.

6. Tree Mitigation shall be required in accordance with the Construction Drawings Sheet L.50 and

Sheet l.51. Tree Mitigation includes removal of all trees as shown on Sheet L.50 and Sheet L.51.

7. Import fill – that Contractor shall provide all fill material as required to construct the project in

accordance with the Paving, Grading and Drainage Plan, Sheet C5.0, and any relevant details

provided.

8. Segmental Retaining Walls shall be provided by the Contractor. The structural design of the

retaining walls shall be included in the scope of this Pay item in addition to the provision of all

materials and labor required for the installation of the retaining walls. Submittal of the design and

construction drawings for the segmental retaining walls shall be required for City of DeBary

approval.

9. Soils Analysis and Density Testing – the Contractor shall provide a Certified Testing Laboratory

for soil sampling and analysis, density testing and reporting. Test reports shall be delivered to the

City of DeBary.

10. The Contractor is obligated to assure that its employees and agents notify the City immediately

upon encountering any endangered, threatened, or listed species such as the gopher tortoise,

scrub jay, or indigo snake. No such protected species or its nesting area shall be disturbed

without compliance with the procedures of the Florida Game and Fresh Water Fish Commission

and the U.S. Fish and Wildlife Service. The Contractor shall hold the City harmless from any

claims, damages, attorney’s fees, litigation expenses, costs and fines for the actions of the

contractor, its employees or agents in violation of applicable procedures.

Electrical

1. Utility Coordination – Florida Power & Light Company – provide coordination with FPL as required

to receive and install electrical conduits and splice boxes from Conduit and splice box materials

shall be provided by Florida Power and Light Company.

2. Provide all electrical equipment and installation of electrical equipment as shown on Sheet C7.3

for electrical power to the Sanitary Lift Station. Coordinate with FPL to energize the lift station.

Stormwater Drainage System

1. Site Grading – All site grading and includes Retention Pond and Retention Areas, Swales

Stormwater Pipe, Stormwater Structures, Mitered End Sections – as shown on Sheet C5.0, and

any relevant details provided.

2. Includes providing all filter cloth wrapped perforated pipe to be installed with the TrueGrid Pro

Commercial Paving System.

Page 4 of 36

16-26 - Alexander Island Park Uplands

3. Provide all materials and labor to construct the complete Stormwater Drainage system as shown

on Sheet C5.0, and any relevant details provided.

Reclaimed Water System

1. Utility Coordination – Volusia County Water Resources and Utilities Department – includes all

inspections and testing and connections as required.

2. Provide and install irrigation Sleeves as shown on Sheet C6.0

3. Provide all materials and labor to construct the Reclaimed Water system as shown on Sheet

C6.0.

Potable Water System

1. Construction in compliance with the Construction Drawings, Sheet C1.1, General Notes, Potable

Water System, Note No. 1 thru Note No. 11.

2. Compliance with the Construction Drawings, Sheet C1.1, Potable Water Testing and Inspection -

Volusia County Water Resources and Utilities Department – includes all coordination of

inspections and testing and connections as required by Volusia County.

3. Provide all materials and labor to construct the complete Potable Water system as shown on

Sheet C6.0.

Sanitary System

1. Utility Coordination – Volusia County Water Resources and Utilities Department – includes all

inspections and testing and connections as required.

2. Private Sanitary Lift Station – Complete – according to Sheet C7.3

3. Provide all materials and labor to construct the complete Sanitary system as shown on Sheet

C6.0.

4. Provide 6’ height, vinyl screen fence around sanitary lift station according to Sheet L3.03.

Vehicle Access

1. TrueGrid Pro Commercial Paving System– the Contractor shall provide a complete paving

system according to limits and specifications shown on Sheet C5.0 and Sheet C7.1, and as

permitted through the St. Johns River Water Management District (Permit No. 214991 – 2). No

substitutions or variations from the specified TrueGrid System shall be allowed. The complete

paving system shall include; preparation of the subgrade, provision and placement of the

GeoTextile Fabric, provision and placement of #4 stone and the TrueGrid Pro Permeable Paving

System.

2. Six (6) Total Wheel Stops for five (5) handicap parking spaces and adjacent single (1) regular

space.

3. Pavement markings and signage for handicap parking spaces.

Page 5 of 36

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.