Project Information

Bid Title

Request for Qualifications

Issuing Agency

Lake Zurich village

Location

Illinois

Published Date

Feb 12, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Qualifications for Architectural & Engineering Services for Fire Station 1 Redevelopment/Relocation (Due March 18, 2026)

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VILLAGE OF LAKE ZURICH

REQUEST FOR QUALIFICATIONS

ARCHITECTURAL AND ENGINEERING SERVICES

FIRE STATION 1 REDEVELOPMENT AND RELOCATION

PROJECT MILESTONES

Release RFQ

February 11, 2026

Tour of Current Facility

February 26, 2026, 9 am

Deadline for Questions

March 11, 2026, by 3 pm CST

Deadline for Submission of Qualifications March 18, 2026, by 10:00 am CST

Evaluation of Proposals Begins

March 25, 2026

Award of Contract (tentative)

May 2026

SECTION 1 – INVITATION

The Village of Lake Zurich (“Village”) invites qualified architectural and engineering firms to

submit Statements of Qualifications for professional services related to the relocation and design

of a new Fire Station No. 1. Requested qualifications include, but are not limited to, surveying,

architectural and engineering design, agency coordination, project management, permitting,

environmental services, and other tasks necessary for project planning and construction.

All services shall be performed in accordance with accepted industry standards and in full

compliance with all applicable federal, state, and local laws, ordinances, and regulations.

Through this RFQ process, the Village intends to select a professional firm with which it can

establish a long-term partnership to provide comprehensive planning, design, and construction-

phase services for this project.

A site has been acquired to house the new facility. The Village is requesting that all submittals

include a representative building concept of what the Future Station 1 could look like, laid out on

the newly acquired site at 135 South Old Rand Road.

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SCOPE OF POTENTIAL SERVICES

Services may include, but are not limited to, the following:

Professional Studies and Design Services

Evaluations, site surveys, investigations, analyses, recommendations, cost and schedule

estimates, testing, reports, studies, and designs; preparation of plans and construction

documents (including drawings prepared using current versions of AutoCAD,

MicroStation/GeoPak, or equivalent software meeting project requirements); and field

inspections.

Project Development and Coordination

Professional involvement throughout all phases of the project, including development of

programs; preparation of contract plans, specifications, and cost estimates; coordination with

reviewing agencies; and timely management of project correspondence, all in conformance with

applicable standards and regulations.

Permitting, Bidding, and Procurement Support

Preparation of documents for engineering, architectural, permitting, and general contracting

services; attendance at commission and public meetings for site and plan approvals;

participation in pre-bid conferences; responses to contractor inquiries; issuance of addenda as

necessary; evaluation of bids for responsiveness, qualifications, and capacity; and

recommendation of the lowest responsive and responsible bidder.

Construction Phase Services

Construction administration and management services throughout all phases of work, including

oversight of planning, design, and construction from project initiation through completion.

PROPOSAL COST

Cost information shall not be included in the RFQ response in any form. Following qualification-

based selection, the Village will request a detailed fee proposal from the most qualified firm (or

firms deemed equally qualified) for the defined project scope. Compensation will be structured

by project phase, with a percentage allocation for each phase.

If the Village and the selected firm are unable to reach an agreement on scope or fees,

negotiations will be terminated and initiated with the next most qualified firm. If agreement

cannot be reached after negotiations with three firms, the Village reserves the right to

reevaluate the RFQ process.

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BACKGROUND

Fire Station No. 1 was constructed in 1980 and originally served as the primary headquarters for

the Village’s volunteer fire department. The facility is a single-story structure with a partial

basement, consisting of approximately 9,360 square feet on the main level and 2,450 square

feet in the basement, for a total of approximately 11,810 square feet.

Since 1980, the Village has experienced significant growth, and Fire Station No. 1 no longer

provides adequate space to support current operational, staffing, and service delivery needs.

While the facility has undergone multiple renovations over its 46-year history to accommodate

the transition from a volunteer-based department to a full-time, 24-hour operation, these

modifications have exceeded the building’s functional and spatial limitations and no longer meet

contemporary standards for a modern fire station.

SECTION 2 – COMMUNITY PROFILE

The Village of Lake Zurich is an established community recognized as a key economic hub in

southwest Lake County. The Village is strategically located at the intersection of U.S. Route 12

(Rand Road) and Illinois Route 22. Lake Zurich is a family-oriented community comprised

primarily of single-family residences and a highly educated population, with strong participation

in youth activities, athletics, and community engagement.

The Village features a mature industrial park with numerous manufacturing businesses, a

thriving retail and dining corridor anchored by major national retailers, and a revitalized Main

Street District that has undergone significant redevelopment in recent years.

Fire Department

The Lake Zurich Fire Department is a full-service organization providing fire suppression, rescue,

emergency medical services, special response teams, emergency management, fire prevention

and community risk reduction services

The Department maintains a long-standing contractual relationship with the Lake Zurich Rural

Fire Protection District and operates four fire stations serving approximately 25 square miles and

more than 37,000 residents.

Both the Village Fire Department and the Lake Zurich Rural Fire Protection District hold an ISO

(Insurance Services Office) rating of Class 3, indicating a high level of fire protection capability.

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Administrative Offices:

Fire Station No. 1

321 S. Buesching Road

Lake Zurich, IL 60047

Additional Stations:

• Fire Station No. 2 – 350 W. Highway 22, North Barrington, IL 60010

• Fire Station No. 3 – 1075 N. Old McHenry Road, Lake Zurich, IL 60047

• Fire Station No. 4 – 21970 W. Field Parkway, Deer Park, IL 60010

The Department employs 55 full-time sworn officers and firefighters operating on a 24-hours-

on/48-hours-off shift schedule across four stations, with 13 on-duty personnel per shift and four

administrative officers working 40-hour schedules. The Fire Prevention Bureau is staffed by

three full-time civilian personnel.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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