Project Information

Bid Title

Outdoor Walk-In Coolers

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 4, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

66-26095SB

Original Source

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Bid Documents

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Project Description

Solicitation Number:	66-26095SB
Project Title:	Outdoor Walk-In Coolers
Description:	The intent of this solicitation is to secure competitive bids for an outdoor walk-in cooler that will be installed at the Jerry Richardson Stadium on the UNC Charlotte campus.
Opening Date:	6/16/2026 2:00 PM
Posted Date:	6/5/2026
Status:	Open
Department:	UNC - CHARLOTTE

Solicitation Number * 66-26095SB	Department UNC - CHARLOTTE	Status Reason Open
Opening Date 2026-06-16T14:00:00.0000000	Posted Date * 2026-06-04T16:07:27.0000000Z	Primary Commodity Code Beverages
Mandatory Conference/Site Visit — —	Special Instructions Submit Written Questions by 6/9/26 @2pm, Answers posted by 6/11/26.	Solicitation Type * Select RFP IFB RFI
Owner Tina Moody
Description The intent of this solicitation is to secure competitive bids for an outdoor walk-in cooler that will be installed at the Jerry Richardson Stadium on the UNC Charlotte campus.

Attachment Preview

STATE OF NORTH CAROLINA

University of North Carolina at Charlotte

Invitation for Bids # 66-26095 SB

Outdoor Walk-In Coolers

Date Issued: Thursday, June 4, 2026

Bid Opening Date: Tuesday, June 16, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Scott Brechtel

Director of Materials Management

Email: sjbrecht@charlotte.edu

STATE OF NORTH CAROLINA

University of North Carolina at Charlotte

Invitation for Bids #

66-26095 SB

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed, redacted, or otherwise kept confidential, before the procurement file is made available for

public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

___________________________________________________

Vendor Name

______________________________

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://evp.nc.gov/SignIn?returnUrl=%2F

Electronic responses ONLY via eVP will be accepted for this solicitation.

STATE OF NORTH CAROLINA

University of North Carolina at Charlotte

Refer ALL Inquiries regarding this IFB to:

Scott Brechtel

Sjbrecht@charlotte.edu

Invitation for Bid # 66-26095 SB

Bids will accepted until:

Tuesday, June 16, 2026 @ 2:00 PM ET

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not

aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED.

COMPLETE/FORMAL NAME OF VENDOR:

Late bids CANNOT and will NOT be accepted.

STREET ADDRESS:

CITY, STATE & ZIP:

P.O. BOX:

TELEPHONE NUMBER:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

NAME OF PERSON SIGNING ON BEHALF OF VENDOR:

TITLE

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 01/2026

1

Bid Number: 66-26095 SB

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______

days, or if extended by mutual agreement of the parties. Any withdrawal of this offer shall be made in writing,

effective upon receipt by the agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute

the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS

are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and

conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 2026, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of UNC Charlotte)

Ver: 01/2026

2

Bid Number: 66-26095 SB

Vendor: ____________________________________

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PURPOSE AND BACKGROUND............................................................................................. 5

GENERAL INFORMATION ...................................................................................................... 5

INVITATION FOR BID DOCUMENT ......................................................................................... 5

E-PROCUREMENT................................................................................................................... 5

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 5

IFB SCHEDULE ........................................................................................................................ 5

BID QUESTIONS ...................................................................................................................... 6

BID SUBMITTAL ....................................................................................................................... 6

BID CONTENTS........................................................................................................................ 7

ALTERNATE BIDS .................................................................................................................... 7

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................. 7

METHOD OF AWARD AND BID EVALUATION PROCESS ................................................... 8

METHOD OF AWARD .............................................................................................................. 8

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ......... 8

BID EVALUATION PROCESS .................................................................................................. 9

PERFORMANCE OUTSIDE THE UNITED STATES ................................................................ 9

INTERPRETATION OF TERMS AND PHRASES................................................................... 10

REQUIREMENTS ................................................................................................................... 10

PRICING ................................................................................................................................. 10

PRODUCT IDENTIFICATION ................................................................................................. 10

TRANSPORTATION AND IDENTIFICATION ......................................................................... 11

DELIVERY AND INSTALLATION ........................................................................................... 11

WARRANTY ............................................................................................................................ 11

HUB PARTICIPATION ............................................................................................................ 11

REFERENCES ........................................................................................................................ 12

VENDOR’S REPRESENTATIONS ......................................................................................... 12

FINANCIAL STABILITY...........................................................................................................12

AGENCY INSURANCE REQUIREMENTS ............................................................................. 12

SUBCONTRACTORS ............................................................................................................. 12

SUSTAINIBILITY EFFORTS .................................................................................................. 13

PRODUCT SPECIFICATIONS ............................................................................................... 13

SPECIFICATIONS .................................................................................................................. 13

CERTIFICATION AND SAFETY LABELS............................................................................... 14

DEVIATIONS........................................................................................................................... 14

CONTRACT ADMINISTRATION ............................................................................................ 14

CUSTOMER SERVICE ........................................................................................................... 14

ACCEPTANCE OF WORK...................................................................................................... 15

INVOICES ............................................................................................................................... 15

DISPUTE RESOLUTION ........................................................................................................ 15

PRODUCT RECALL................................................................................................................15

ATTACHMENTS ..................................................................................................................... 16

Ver: 01/2026

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
• NAICS 423740Refrigeration Equipment and Supplies Merchant Wholesalers

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