Project Information

Bid Title

Request for Services 2026-03 Website Management Services Amendment No. 1

Issuing Agency

Palm Beach Metropolitan Planning Organization (MPO)

Location

Florida

Published Date

Apr 17, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Services 2026-03 Website Management Services

RFS Issue Date: 4/3/2026 4:30 p.m.

RFS Closing Date: 4/27/2026 4 p.m.

2026-03 RFS Website Development and Management Services Amended No.1 (PDF)

RFS 2026-03 Amendment No. 1

Amendment Acknowledgment Form

RFS 2026-03 Questions and Answers

Apply through DemandStar.

If you have any questions regarding this Request for Proposal, contact Jessica Lopez, the Procurement and Contracts Coordinator, at finance@palmbeachmpo.org .

Attachment Preview

REQUEST FOR SERVICES

RFS NO. 2026-03

The Palm Beach Metropolitan Planning Organization

is seeking Submittals for:

Website Management Services

IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY BE

REQUESTED IN AN ALTERNATE FORMAT

Council Member Yvette Drucker, MPO Governing Board Chair

Valerie Neilson, Executive Director

Palm Beach Metropolitan Planning Organization

301 Datura Street

West Palm Beach, FL 33401

DATE ISSUED: April 3, 2026, 4:00 P.M. EST

CLOSING DATE AND TIME: April 17 April 27th, 2026, 4:00 P.M. EST

Table of Contents

SECTION 1 - GENERAL INFORMATION .................................................................................... 3

1.1 Issuing Office......................................................................................................... 3

1.2 Purpose Of The Project ......................................................................................... 3

1.3 Period Of Contract................................................................................................. 3

1.4 Timetable............................................................................................................... 3

1.5 Entering Submittals ............................................................................................... 4

1.6 Contact Person...................................................................................................... 4

1.7 Additional Information / Amendment(s) ................................................................. 5

SECTION 2 - GENERAL TERMS AND CONDITIONS ................................................................. 5

2.1 Submittal Guarantee ............................................................................................. 5

2.2 Modified Submittals ............................................................................................... 5

2.3 Withdrawal Of Submittals ...................................................................................... 5

2.4 Late Submittals, Late Modified Submittals ............................................................ 6

2.5 RFS Postponement / Cancellation ........................................................................ 6

2.6 Costs Incurred By Respondents............................................................................ 6

2.7 Proprietary / Confidential Information .................................................................... 6

2.8 Negotiations .......................................................................................................... 6

2.9 Right to Protest...................................................................................................... 6

2.10 Title VI, Equal Opportuntity Employment & Nondiscrimination.............................. 7

2.11 Rules; Regulations; Licensing Requirements........................................................ 7

2.12 Federal Debarment ............................................................................................... 7

2.13 RESPONSIVE Submittals ..................................................................................... 7

2.14 Exceptions to the RFS ........................................................................................... 8

2.15 MPO’s Exclusive Rights ........................................................................................ 8

2.16 Selection Process .................................................................................................. 8

2.17 Evaluation Criteria ................................................................................................. 9

2.18 Award Of Contract ................................................................................................. 9

2.19 Standard Contract Provisions.............................................................................. 10

2.20 Commencement Of Work .................................................................................... 11

2.20 Indemnification .................................................................................................... 11

2.21 Taxpayer Identification Number........................................................................... 11

2.22 Authorized Signature ........................................................................................... 11

SECTION 3 - PROPOSAL REQUIREMENTS ............................................................................ 12

3.1 Table of Contents and Cover Letter .................................................................... 12

3.2 Qualifications ....................................................................................................... 12

3.3 Price Proposal ..................................................................................................... 12

3.4 Business Information Form ................................................................................. 12

3.6 Customer Reference Forms ................................................................................ 13

SECTION 4 - SCOPE OF WORK / SERVICES .......................................................................... 14

SECTION 5 - DOCUMENTS TO BE SUBMITTED IN PROPOSAL............................................ 19

EXHIBIT A - BUSINESS INFORMATION FORM............................................................ 20

EXHIBIT B – CUSTOMER REFERENCE FORM............................................................ 21

EXHIBIT C – MPO AUTHORIZED SIGNATURE FORM................................................. 21

EXHIBIT D – LABOR AND SERVICES AFFIDAVIT ..................................................... 214

SECTION 1 - GENERAL INFORMATION

1.1 ISSUING OFFICE

This Request for Services (RFS) is issued by the Palm Beach MPO (hereinafter referred to as

“MPO”). The MPO is the sole point of contact concerning this RFS. All communication regarding

this RFS must be done through the MPO as outlined in Section 1.6, Contact Person. The

procurement standards governing this RFS can be found on the MPO website at

www.PalmBeachMPO.org/Business.

1.2 PURPOSE OF THE PROJECT

The MPO is soliciting submittals from qualified firms to provide professional ongoing website

maintenance, technical support, and development services for the Palm Beach MPO website,

built on the WordPress platform, to ensure the website remains secure, functional, accessible,

and responsive to the needs of the public and MPO staff.

1.3 PERIOD OF CONTRACT

The proposed effective date of this Contract is July 1, 2026. The MPO anticipates the Contract

resulting from this solicitation will continue for a period of thirty-six (36) months, expiring June 30,

2029. Two (2) additional twelve (12) month renewal option(s) may be offered at the MPO’s sole

discretion.

1.4 TIMETABLE

The anticipated schedule and deadline for the RFS and Contract approval are as follows:

Activity

RFS available for download

Deadline for receipt of

questions or comments

Response to questions and

RFS amendments (if any)

available for download

Deadline for receipt of

proposals

Date

Time

4/3/2026 4:00 p.m.

4/10/2026 4:00 p.m.

4/15/2026 4:00 p.m.

4/27/2026 4:00 p.m.

Public Opening of Sealed Bids

MPO Staff Evaluation Meeting

4/28/2026

5/11/2028

5/11/2026

11:00 am

11:00 a.m.

Location

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Submit via e-mail to

finance@PalmBeachMPO.org

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

www.DemandStar.com or

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Palm Beach MPO

Teams Meeting

Palm Beach MPO RFS NO. 2026-03

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Posting of Short List

(If applicable)

Oral Presentations

(if necessary)

Posting of Notice of Intent to

Award

Award Date

Contract Start Date

5/12/2026 4:00 pm

5/15/2026 2:00 pm

5/20/2026

5/21/2026

7/1/2026

4:00 pm

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

NOTE: The MPO reserves the right to alter the above activities, places and/or times at

the MPO’s sole discretion.

1.5 ENTERING SUBMITTALS

All proposals must be submitted by 4:00 p.m. on 04/27/2026.

The submittal by a Respondent will be considered by the MPO as constituting a legal offer by the

Respondent to perform the required services identified therein. Respondents can choose one of

the following options for submittal:

1. Respondents may submit electronically via DemandStar at www.DemandStar.com. The

Proposal package, including all signed/authorized/notarized forms, can be uploaded through

the DemandStar website. The RFP will be available under the Palm Beach Metropolitan

Planning Organization name.

2. Respondents may submit Proposals in person. Please see instructions below.

3. Respondents may submit Proposals by mail. The MPO cannot be held liable for documents

that become lost, misplaced, or delayed by any and all delivery services including, but not

limited to, USPS, FedEx, UPS, etc. Please see instructions below.

In person/mail submittal instructions: Respondents submitting Hard/paper copies of the Proposal

must submit in a package with an unbroken seal, including all signed/authorized/notarized forms.

All Proposals should be formatted to print on letter size paper with arial type in 11 or 12 pt. text.

Any proposal materials submitted unsealed are not eligible for consideration.

In person or mail submittals must be addressed and delivered to the Contact Person:

Palm Beach MPO c/o Jessica Lopez

301 Datura St.

West Palm Beach, FL 33401

1.6 CONTACT PERSON

The MPO Contact Person for this RFS is Jessica Lopez, Procurement & Contracts Coordinator,

(561) 725-0821, e-mail address: Finance@PalmBeachMPO.org.

Any questions, explanations, or other requests desired by Proposer(s) regarding this RFS must

be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified

Palm Beach MPO RFS NO. 2026-03

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and to the address listed in the RFP Timetable (Section 1.4). The request must contain the

Respondent’s name, address, phone number, and e-mail address.

Respondents are advised that from the date of release of this RFS until the award of contract, no

contact with MPO Staff concerning this RFS is permitted, except as authorized by the contact

person designated herein.

1.7 ADDITIONAL INFORMATION / AMENDMENT(S)

Changes to this RFS, when deemed necessary by the MPO, will be completed only by written

Amendment(s) issued no later than the date specified in the RFS Timetable (Section 1.4).

Respondents should not rely on any representations, statements or explanations other than those

made in the RFS or in any Amendment to this RFS. In the case of any apparent conflict between

the RFS and any Amendment issued, the latest Amendment issued shall prevail.

As they are issued, all Amendments to solicitations will be posted under the applicable solicitation

on www.PalmBeachMPO.org/business. It is the sole responsibility of the Respondent to check

for any Amendments prior to the deadline for receipt of Submittals. The MPO shall not be

responsible for the completeness of any RFS package not downloaded directly from the MPO

website.

It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent

should verify with the designated Contact Person (Section 1.6) prior to submitting a Proposal that

all Amendments have been received. Respondents are required to acknowledge the receipt of all

Amendments by submitting the Amendment Acknowledgement Form as part of their proposal.

The Amendment Acknowledgement Form will be attached to the amendment documentation

posted to the website.

The MPO shall not be responsible for the completeness of any RFP package not downloaded

directly from the MPO website or www.DemandStar.com.

SECTION 2 - GENERAL TERMS AND CONDITIONS

2.1 SUBMITTAL GUARANTEE

Respondent guarantees their commitment, compliance, and adherence to all requirements of the

RFS by submission of their Submittal.

2.2 MODIFIED SUBMITTALS

A Respondent may submit a modified Submittal to replace all or any portion of a previously

submitted Submittal until the deadline for receipt of Submittals. The MPO will only consider the

latest version of the Submittal.

2.3 WITHDRAWAL OF SUBMITTALS

A Submittal may be withdrawn only by written notification. Letters of withdrawal received after

the deadline for receipt of Submittals will not be accepted unless the contract has been awarded

to another Respondent or no award has been made within ninety (90) days after the deadline for

receipt of Submittals.

Palm Beach MPO RFS NO. 2026-03

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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