Project Information

Bid Title

NPD RFP Police Policy Modernization

Issuing Agency

Neosho city

Location

Missouri

Published Date

Nov 25, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	NPD RFP Police Policy Modernization
Category:	Police Department
Status:	Open

Publication Date/Time: 11/25/2025 12:00 AM Closing Date/Time: 1/5/2026 5:00 PM Related Documents: NPD_RFP_PolicePolicyModernization_Nov2025

Attachment Preview

Request for Proposals (RFP)

Police Policy Modernization & CALEA-Aligned Directive System

City of Neosho Police Department

RFP No.:

Issue Date:

Due:

2025-01-PD

November 25th, 2025

January 5th, 2026, 5:00 p.m. (CT)

NEOSHO POLICE DEPARTMENT | 201 NORTH COLLEGE st. | Neosho, MO 64850 | 417.451.8012 | Neoshomo.gov

Table of Contents

I. Overview and Schedule .......................................................................................................... 1

A. Purpose................................................................................................................................ 1

B. Background ......................................................................................................................... 2

C. Objectives ........................................................................................................................... 3

II. Requirements and Scope of Work .......................................................................................... 3

A. Minimum Vendor Requirements ........................................................................................ 3

B. Proposed Scope of Work .................................................................................................... 3

C. Deliverables ........................................................................................................................ 5

D. Minimum Qualifications ..................................................................................................... 5

III. Request for Proposal Process.............................................................................................. 5

A. Point of Contact .................................................................................................................. 5

B. Vendor Inquiries ................................................................................................................. 6

C. Proposal Format .................................................................................................................. 6

D. Evaluation & Scoring Criteria ............................................................................................ 7

E. No Best and Final Offer ...................................................................................................... 7

F. Rights of Neosho Police Department in Accepting and Evaluating Proposals .................. 8

G. Schedule Of Events............................................................................................................. 8

H. Submission Instructions ...................................................................................................... 8

IV. Terms & Conditions............................................................................................................ 8

A. Award.................................................................................................................................. 9

B. Proposal Preparation Cost................................................................................................... 9

C. Proposal Validity ................................................................................................................ 9

D. RFP Addendum................................................................................................................... 9

E. Non-Collusion..................................................................................................................... 9

F. Property of Neosho Police Department .............................................................................. 9

G. Proposal Confidentiality ..................................................................................................... 9

H. Public Disclosure .............................................................................................................. 10

I. Non-Commitment ............................................................................................................. 10

NEOSHO POLICE DEPARTMENT | 201 NORTH COLLEGE st. | Neosho, MO 64850 | 417.451.8012 | Neoshomo.gov

J. Ethical Requirements ........................................................................................................ 10

K. Challenges to Form or Process ......................................................................................... 10

L. Non-Exclusive Contract .................................................................................................... 10

NEOSHO POLICE DEPARTMENT | 201 NORTH COLLEGE st. | Neosho, MO 64850 | 417.451.8012 | Neoshomo.gov

I. Overview and Schedule

A. Purpose

The City of Neosho invites proposals from qualified firms to assess, modernize, and merge the

Police Department’s existing written directives, forms, procedures, employee evaluations,

disciplinary rules and procedures, and other areas to ensure compliance with CALEA (or similar)

accreditation standards and recognized law-enforcement best practices.

Additionally, vendors will provide project plans, benchmarks, training, and sustainability plans

for the drafting and implementation of the new department policies and procedures. The plan

should include training, if any, to be provided on how the department policies, disciplinary

actions, investigations, evaluations, etc. are to be used in conjunction with the vendor’s drafted

written directives for the agency.

The Neosho Police Department is interested in updating our written directives and procedures to

best practices and working with a vendor to deliver the training to our supervisors and staff on

implementation and delivery. Our goal is to establish a long-term and lasting relationship with

the vendor to ensure that our written directives are with best practices and situates our agency on

the best foot moving forward toward accreditation, whether it be CALEA or some other

accrediting body.

Examples of some of the agency specific policies where Neosho Police Department seek

individualized treatment are (but not limited to):

• Recruitment and hiring prioritizing the hiring of personnel from the City of Neosho, and

Newton County Missouri.

• The process for selection, vetting, and hiring for all sworn and non sworn with in the

agency, to include forms for the management of said process.

• Take home car policy for individuals subject to callouts or residing within 25 miles of the

city limits.

• Career Development strategy for all members of the agency.

• Performance Evaluations and included forms.

• Officer Health and Wellness program which includes mental and physical health, stress

monitory, peer coaching, access to mental health professionals, and financial health and

planning, as well as others to address a wholistic approach to officer wellness.

• De-escalation protocols when appropriate given the nature of the call.

• Use of Force in compliance with Missouri Law.

o Force escalation / de-escalation

o Taser

o OC

RFP Police Policy Modernization & CALEA-Aligned Directive System

1

o Less Lethal Shotguns deployment and use

o Discharging of firearms

o Use of chokeholds only in deadly force situations

• Positional Asphyxia

• Code of Conduct with examples of acceptable and unacceptable conduct.

o Requirement of duty to intervene and report when agency member violates a

department written directive or code of conduct.

• Disciplinary system and protocols for officers who fail to meet the performance or

conduct objectives of the agency.

• Internal affairs protocol in compliance with the Missouri Bill of Rights.

o To include checklists, forms, Garity Warnings, and internal auditing and

compliance standards.

• Mechanism for holding police department staff accountable for violation department

written directives or code of conduct.

• Continuing education requirement in compliance with Missouri statute.

• Searches of persons in situations such as reasonable articulation suspicion, formal arrests,

when strip searches are authorized, etc.

• Body worn camera policy which also serves to protect the privacy of certain classes of

victims.

• Drone FAA compliant policy

• And other policies which may be reflected in current written directives of the Neosho

Police Department.

B. Background

The Neosho Police Department currently has 21 sworn police officers, and 4 civilian personnel.

The department is subject to state auditors for financial record keeping as well as Missouri

P.O.S.T. standards. The Neosho Police Department seeks to enhance professionalism,

transparency, and accountability through modernized policies aligned with CALEA or similar

accrediting bodies, while still maintaining our policing standards for our Neosho Citizens.

The police department has recently hired a new chief of police. The agency seeks to update

policies which were acquired in 2008 by Van Meter and Associates, Inc. out of Ohio. The

agency’s policies have not been updated since 2008, however about a dozen or so additions to

the policy have been made in memorandum form. At the time the policies and procedures were

acquired from Van Meter and Associates, Inc., the vendor provided training, compliance, forms,

etc. for the effective use of their model policy for the Neosho Police Department. Since that

time, the culture, training, and effectiveness of the policy was lost due to attrition within the

ranks. The agency seeks to create a new culture which will provide sustainability of professional

conduct, review, and best practices by agency members well into the future.

RFP Police Policy Modernization & CALEA-Aligned Directive System

2

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.