Project Information

Bid Title

Town of Fort Mill YMCA Landscape Improvement Project RFP 500-153

Issuing Agency

Fort Mill town

Location

South Carolina

Published Date

Jan 13, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 500-153

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 500-153
Bid Title:	Town of Fort Mill YMCA Landscape Improvement Project RFP 500-153
Category:	Services/Supplies
Status:	Open
Bid Recipient:	Phillip Aycock, Town of Fort Mill Procurement Manager

Description: The purpose of this request is to solicit professional landscaping services for the YMCA facility located at 971 Tom Hall Street, Fort Mill, South Carolina 29715. The scope of work includes the installation of approximately 1,500 linear feet of metal landscape edging; removal and haul-away of excess dirt and debris from landscape islands as needed; and installation of approximately 3,000 square feet of river rock within landscape islands; and complete site cleanup upon completion of the work. Publication Date/Time: 1/13/2026 3:00 PM Closing Date/Time: 2/9/2026 3:00 PM Submittal Information: Mail in, drop off or Attend Bid Opening Pre-bid Meeting: no pre bid meeting Contact Person: Phillip Aycock paycock@fortmillsc.gov Brian Harris bharris@fortmillsc.gov Related Documents: Town of Fort Mill YMCA Landscape Improvement Project RFP 500-153

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Town of Fort Mill YMCA Landscape Improvement Project

RFP 500-153

The purpose of this request is to solicit professional landscaping services for the YMCA facility located at

971 Tom Hall Street, Fort Mill, South Carolina 29715. The scope of work includes the installation of

approximately 1,500 linear feet of metal landscape edging; removal and haul-away of excess dirt and

debris from landscape islands as needed; and installation of approximately 3,000 square feet of river

rock within landscape islands; and complete site cleanup upon completion of the work.

Bid Issuance

Tuesday, January 13, 2026

Bid Opening

Monday, February 9, 2026

@ 3:00 pm

205 North White Street

Fort Mill, SC 29715

(If you deliver in person, please drop off

with the receptionist.)

1

Scope of Work

The contractor shall furnish all labor, materials, equipment, disposal, and supervision necessary to

complete the landscaping improvements at the YMCA facility located at 971 Tom Hall Street, Fort Mill,

South Carolina 29715. All work must be completed by March 31, 2026. Work shall include, but is not

limited to, the following:

1. Landscape Edging Installation

o Provide and install approximately 1,500 linear feet of metal landscape edging in

designated landscape island areas.

o Edging shall be installed to create clean, defined borders and shall be secured in

accordance with manufacturer’s recommendations and industry standards.

2. Site Preparation and Debris Removal

o Remove and haul away excess dirt, mulch, or other debris from landscape islands as

necessary to prepare areas for river rock installation.

o Disposal of all removed materials shall be the responsibility of the contractor and shall

comply with all applicable regulations.

3. River Rock Installation

o Provide and install approximately 3,000 square feet of river rock within designated

landscape islands.

o River rock shall be evenly distributed to a consistent depth and installed in a manner

that promotes proper drainage and long-term durability.

4. Final Cleanup

o Upon completion of all work, the contractor shall remove all tools, equipment, excess

materials, and debris from the site.

o All disturbed areas shall be left in a clean, safe, and orderly condition acceptable to the

Town and the YMCA.

5. General Requirements

o All work shall be performed in a professional manner and in accordance with applicable

local codes, ordinances, and industry standards.

o The contractor shall coordinate work activities with the Town of Fort Mill Public Works

staff along with the YMCA Manager to minimize disruption to facility operations and

public access.

6. Pricing- Price must include all labor, materials, hauling, disposal and equipment.

***It is highly recommended and encouraged that contractors visit the site prior to submitting pricing.

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All proposals shall be addressed and/or delivered in a sealed envelope to:

Town of Fort Mill

205 North White Street

Fort Mill, SC 29715

Attn: Phillip Aycock, Procurement Manager RFP 500-153

Proposals will be received by 3:00 p.m. (Eastern Time) on February 9, 2026. Any bid received after the

appointed time and date will not be opened or considered and will be returned to the bidder.

Town Contacts

Questions regarding insurance should be directed to Phillip Aycock at paycock@fortmillsc.gov or 803-

547-2116, to ask any questions pertaining to the location and work please contact Brian Harris at

bharris@fortmillsc.gov or 803-230-1579.

Non-Appropriation of Funds

This Agreement shall be subject to the availability and appropriation of funds by Management, and

Town Council. If the Council does not appropriate the funding needed by the Town to make payments

under this Agreement for a given fiscal year, the Town will not be obligated to pay amounts due beyond

the end of the last fiscal year for which funds were appropriated. No act or omission by the Town, which

is attributable to non-appropriation of funds, shall constitute a breach of or default under this

Agreement.

Bid Cancellation

Cancellation An Invitation for Bids, a Request for Proposals, a Request for Qualifications, or other

solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may

be specified in the solicitation, when it is in the best interest of the Town. The reasons therefor shall be

made part of the contract file.

Compliance with Law

The selected consultant and its agents and employees shall be bound and comply with all federal, state,

and local laws, ordinance rules and regulations, as well as all other governing bodies having legal

jurisdiction with respect to the area where such work is performed.

3

Disqualification and Rejection of Quotations

Town of Fort Mill reserves the right to reject any consultant who has failed to perform satisfactorily, or

complete on time, or in a manner inconsistent with the bid documents, contract of similar nature, or to

reject the RFP of a consultant who is not able to perform such contract satisfactorily. The Town

expressly reserves the right to award the contract to the consultant that best meets the requirements as

set forth herein – which is in the best interest of the Town, and it’s need. This solicitation does not

commit the Town of Fort Mill to award a contract, to pay any cost incurred in the preparation of a

proposal, or to produce or contract for services. A respondent may not alter the RFQ or its components.

The Town of Fort Mill reserves the right to accept or reject any or all proposals received as a result of

the Request for Proposal, or to cancel it in part or in its entirety if it is in the best interest of the Town of

Fort Mill. The Town reserves the right to change the solicitation schedule or issue amendments to the

solicitation at any time. All respondents submitting qualifications agree to abide by all relevant

provisions of the South Carolina Code of Laws as they apply.

Compliance with Law

The selected consultant and its agents and employees shall be bound and comply with all federal, state,

and local laws, ordinance rules and regulations, as well as all other governing bodies having legal

authority with respect to the area where such work is performed.

Excluded Bidders

Bids from vendors/contractors with prior poor performance; quality issues, contact conformance,

payment history, timeline compliance, or any other reason the Town deems POOR PERFORMANCE will

not be considered. Excluded Vendors/Contractors can resubmit complete company information with

references for the Town review after a minimum of one year from the last excluded bid. The Town will

contact Vendor/Contractor with its decision within 30 days of company information submittal. The Town

reserves the right to include or exclude said Vendor/Contractor based on findings.

4

Freedom of Information Act

The parties acknowledge that all material submitted may be subject to release under the South Carolina

Freedom of Information Act (FOIA) and will be released to the public unless exempt from disclosure

under FOIA. We discourage you from including any information you consider proprietary or trade secret,

as this material is subject to the FOIA once it is in the Town’s possession. If you must include such

information in your submission, please identify it by color, labeling, and/or bold font so that it can be

readily identified. In the event the Town receives a request for this material, the Town will notify those

parties who have identified information they believe is proprietary or trade secret of the request. The

Town has a Ten (10- day deadline to produce the material. This is your window to file an action

challenging the release. Please be on notice that if the Town is not served such an action, the

information will be released).

Town of Fort Mill Business License / Permitting

The successful contractor, prior to execution of the contract, must possess or obtain a Town of Fort Mill

Business License. Such license must be maintained throughout the duration of the contract. The fee for

such license is based on the amount of the contract with the Town if the contractor is not currently

doing other business inside the town limits. If the contractor is currently doing other business within the

town limits of Fort Mill, and does not possess a business license, then the fee for the license is based on

the total gross receipts from customers within the city limits. Any subcontractors and sub-

subcontractors must also possess or obtain a Town of Fort Mill Business License. The successful

contractor, prior to execution of the contract, must also obtain any required permitting as deemed

necessary by the town’s building code official. After the award of the bid the selected bidder would

submit plans for the signage – they will be reviewed by Town staff to see if they meet the Town building

and zoning codes and then the contractor would be able to pay for the permits and then begin work.

Contact the Business Office at 803-547-2034 to ask pertinent questions regarding doing business in the

Town of Fort Mill.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 561730Landscaping Services

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