Project Information

Bid Title

WASTEWATER TREATMENT PLANT SLUDGE HEATER/BOILER REPLACEMENT?PROJECT - REQUEST FOR QUOTES

Issuing Agency

City of Grass Valley

Location

California

Published Date

Jan 21, 2026

Closing Date

Government Level

State & Local

Status

Closed

Original Source

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Project Description

WASTEWATER TREATMENT PLANT SLUDGE HEATER/BOILER
REPLACEMENT PROJECT – REQUEST FOR QUOTES

Request for Quotes and Project Plan

Attachment Preview

CITY OF GRASS VALLEY

Public Works Department

Engineering · Maintenance · Water and Wastewater · Parks and Recreation

125 East Main Street

Grass Valley, CA 95945

530-274-4350

REQUEST FOR QUOTES

WASTEWATER TREATMENT PLANT SLUDGE HEATER/BOILER REPLACEMENT PROJECT

Date:

To:

From:

January 6, 2026

Class “A” - General Contractor, or a combination of Class “C10” – Electrical

Contractor and Class “C36” – Plumbing Contractor

Trever Van Noort, Chief Treatment Plant Operator/Utilities Superintendent

Description of work:

• Work is to include the purchase of the new Sludge Heater/Boiler, the removal of the existing

equipment and the installation of the new equipment. Sludge Heater specifications and location

details are provided in attached project plans.

General Requirements:

• See attached City of Grass Valley Terms and Conditions for Contractor Agreements.

Work Hours:

• Work hours are flexible as the boiler room is out of the way of normal operations.

• Between October 15th and March 31st, the boiler can be offline for 7-10 days.

• Between April 1st and October 14th, the boiler can be offline for a maximum of 5 days.

• If additional time is needed to remove the existing sludge heater and install the new unit, the City

can evaluate options to extend this by a few days.

Disposal and Cleanliness:

• Disposal of the existing sludge heater shall be the responsibility of the contractor.

• The work area is to be kept clean and no debris shall be left upon completion of installation.

Bids:

• Please let me know if you have any questions or if you need any additional information.

• Submit a completed bid sheet by Date in the manner described below:

Email: To treverv@cityofgrassvalley.com

Mail: To the attention of Trever Van Noort, at

City of Grass Valley

125 East Main Street

Grass Valley, CA 95945

CITY OF GRASS VALLEY

Engineering Division

125 East Main Street

Grass Valley, CA 95945

530-274-4373

Fax: 530-274-4399

ITEM

NO.

BID SHEET

SLUDGE HEATER/BOILER REPLACEMENT PROJECT

DESCRIPTION

UNIT

OF

MEAS.

EST.

QTY.

UNIT PRICE

TOTAL COST

1 Purchase new Sludge Heater/Boiler

LS

1

2

Remove existing Sludge Heater/Boiler

and install new Sludge Heater/Boiler

LS

1

TOTAL COST

NAME OF CONTRACTOR/SUPPLIER

BUSINESS ADDRESS

CITY, STATE, ZIP

TELEPHONE NUMBER

EMAIL

CA CONTRACTOR LICENSE # (IF APPLICABLE)

CONTRACTOR DIR #

THIS BID SHEET CONSTITUTES A WRITTEN BID BY THE CONTRACTOR/SUPPLIER TO

PERFORM THE WORK/PROVIDE THE MATERIALS INDICATED AND TO COMPLY WITH

THE CITY’S GENERAL REQUIREMENTS (ATTACHED IF APPLICABLE)

SIGNATURE:

NAME/TITLE:

DATE:

_____

CONSTRUCTION SERVICES AGREEMENT

Short-Form Public Works Agreement

This agreement is entered into by and between the City of Grass Valley ("City") and

("Contractor").

1. Contractor represents that he or she is fully qualified to perform the requested services and is willing

to accept responsibility for performing such services in accordance with the terms and conditions

set forth in this agreement and as listed in Attachment A – Terms and Conditions for Contractor

Agreements

2. The services to be performed are described as follows:

.

(Note: Do not use this agreement for projects involving trenches deeper than 4-feet.)

3. Contractor's compensation shall be $

plus authorized incurred expenses. In no

event shall the total payment for services and expenses under this Agreement exceed $

.

4. The agreement commences

and expires

unless City terminates

the agreement earlier. No cause or notice is required to terminate this agreement.

5. Contractor shall provide only the services described herein. Any change in the services of Contractor

requires an express amendment to the agreement signed by Contractor and City.

6. Contractor shall perform the requested services in a safe and professional manner. In performing

this agreement, Contractor shall comply with all City, county, state, or federal laws, rules,

regulations, policies, or ordinances, including, but not limited to, any that pertains to workplace

safety, grooming and professionalism, and the prohibition of discrimination, harassment, workplace

violence, or misuse of City property.

7. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor

shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as

agent on behalf of City. City and its agents shall have no control over the conduct of Contractor

except as set forth in this agreement. Contractor shall not represent that he or she is in any manner

an employee of City. Any business cards issued to contractor are for the purpose of identification

only.

8. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, and defend City,

its officers, agents, employees, and volunteers, from and against any and all claims, losses, costs,

and expenses due to the death or injury to any person and injury to any property which actually or

allegedly arise out of or are in connection with any intentional, reckless, negligent, or otherwise

wrongful acts, errors, or omissions in the performance of this agreement by Contractor, any

subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any

of them may be liable, except where caused by active negligence, sole negligence, or willful

misconduct of City, its officers, officials, employees, and volunteers. Such costs and expenses

include reasonable attorney's fees incurred by counsel of City's choice. The Contractor’s attention

Approved for use 6/2/2025

Page | 1

is directed to Section 3 “Indemnification” of Attachment A.

The provisions of this indemnity provision are intended by the parties to be interpreted and construed

to provide City with the fullest protection possible under the law. Contractor acknowledges that City

would not enter into this agreement in the absence of Contractor's commitment to indemnify and

protect City as set forth herein.

9. Contractor shall maintain insurance as required in Section 4 “Insurance” of Attachment A. These

are minimum insurance required and do not in any way represent or imply that such coverage is

sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and

limits afforded under Contractor’s policies of Insurance shall be available to City and these

Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher

limits than those required. The Insurance obligations under this agreement shall be: 1—all the

Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum

Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in

excess of the specified minimum limits and coverage required, which are applicable to a given loss,

shall be available to City.

10. All data, documents, discussion, or other information developed or received by Contractor or

provided for performance of this agreement are deemed confidential and shall not be disclosed by

Contractor without City's prior written consent. . City shall grant such consent if disclosure is legally

required. Upon request, all City data shall be returned to City upon the termination or expiration of

the agreement. The Contractor’s attention is directed to Section 5 “Ownership of Written Products”

of Attachment A

11. Contractor shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary

in the performance of this agreement.

For CONTRACTOR

Signature

Date

For CITY

Signature

Date

Approved for use 6/2/2025

Page | 2

Commodity Codes

• NAICS 221320Sewage Treatment Facilities
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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