Project Information

Bid Title

2026 Perdido River Timber Sale

Issuing Agency

Northwest Florida Water Management District

Location

Florida

Published Date

Nov 18, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITB 26B-001

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Procurement ID:	ITB 26B-001
Title:	2026 Perdido River Timber Sale
File(s):	Bid package
Opening Date:	December 16, 2025

Notice to Potential Bidders

The Northwest Florida Water Management District is excited to announce a partnership with DemandStar for competitive bid solicitations.

To streamline its bid system and to enhance the integrity of its bid openings, the District switched to an online service with DemandStar for competitive solicitations issued on or after October 1, 2023. This will simplify the current process and enhance the transparency of all contracts administered by the District.

Beginning JANUARY 1, 2024, all bid submissions will be accepted through DemandStar only.

District bid solicitations will continue to be posted on the District website and the Vendor Information Portal as well as DemandStar.

Current or potential District vendors can join DemandStar for free. Vendors not registered in DemandStar are highly encouraged to register now. Vendors registered in DemandStar will receive automatic email notifications for District solicitations matching your goods or services, and you can submit bids or proposals electronically in DemandStar. No more printing of hard copies and dropping off in person or paying a third-party carrier for delivery will be required. To register, please visit the DemandStar website at: www.demandstar.com/app/registration or click here: DemandStar

For additional information about the District’s switch to DemandStar, please consult the DemandStar FAQ page

.

For instructions on how to complete a free registration with DemandStar, please consult the District’s DemandStar overview

.

Overview

The Northwest Florida Water Management District purchases goods and services from vendors throughout the state and nation. The overall mission of procurement is to acquire goods and services in a responsive manner through contractual mechanisms that support District initiatives, using procedures of integrity and fairness, which also encourage diversity and are consistent with applicable laws, policies, and procedures.

Procurement Opportunities

Notices of Solicitations and related documents are posted on this site. These documents, along with archived solicitation documents, can also be found on the State of Florida’s Vendor Bid System by clicking “Search Advertisements,” selecting “Northwest Fla Water Management Dist” for the Agency, and then “Advertisement Search.”

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NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT

Invitation to Bid (“ITB”) No. 26B-001

2026 PERDIDO RIVER TIMBER SALE

The Northwest Florida Water Management District (District), 81 Water Management Drive,

Havana, Florida 32333, is soliciting bids for 2026 PERDIDO RIVER TIMBER SALE to

conduct a loblolly pine timber clearcut harvest on a per-ton basis within 158 acres of the Perdido

River Water Management Area, located in Escambia County, Florida.

The deadline for submission of bids and the opening of the sealed bids is 2:00 P.M. Eastern

Time (ET) December 16, 2025. The bid opening is open to the public. Provisions will be made

to accommodate those with a disability provided the District is given at least 72 hours advance

notice. All bids must conform to the instructions in the Invitation to Bid (ITB) and comply with

applicable Florida Statutes. Interested parties may obtain a copy of the complete ITB package

from the District’s website at: (http://www.nwfwater.com), from the DemandStar website at:

(https://www.demandstar.com/app/login), or from the State of Florida’s Vendor Information

Portal website at: (https://vendor.myfloridamarketplace.com/).

NWFWMD Bid No. 26B-001: 2026 Perdido River Timber Sale

Page 1 of 25

Table of Contents

PART 1. GENERAL INFORMATION ............................................................................ 4

1.1

DEFINITIONS ..........................................................................................................4

1.2

PURPOSE .................................................................................................................4

1.3

ISSUING OFFICE, DATE AND LOCATION OF OPENING................................4

1.4

INVITATION TO BID .............................................................................................4

1.5

AWARDING OF BID...............................................................................................4

1.6

DEVELOPMENT COSTS........................................................................................5

1.7

CONFLICT OF INTEREST .....................................................................................5

1.8

DISTRICT FORMS AND RULES ...........................................................................5

1.9

MANDATORY PRE-BID CONFERENCE AND/OR ORAL PRESENTATIONS 5

1.10

INQUIRIES AND ADDENDA ................................................................................5

1.11

TIMETABLE ............................................................................................................6

1.12

DELAYS ...................................................................................................................6

1.13

SUBMISSION AND WITHDRAWAL ....................................................................6

1.14

EQUAL OPPORTUNITY.........................................................................................7

1.15

AMERICANS WITH DISABILITIES ACT ............................................................7

1.16

SOCIAL, POLITICAL, AND IDEOLOGICAL INTERESTS.................................8

1.17

PUBLIC CRIMES/DISCRIMINATORY/ANTITRUST VIOLATOR VENDORS 8

1.18

SCRUTINIZED COMPANIES, BOYCOTTING.....................................................8

1.19

INSPECTOR GENERAL COOPERATION ............................................................9

1.20

COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS......................9

1.21

INSURANCE ............................................................................................................9

1.22

PROHIBITED CONTACT .......................................................................................9

1.23

SPECIFICATION AND AWARD PROTEST .........................................................9

1.24

PUBLICITY ............................................................................................................10

1.25

WAIVER OF MINOR IRREGULARITIES...........................................................10

1.26

COOPERATIVE PURCHASING ..........................................................................10

1.27

PERFORMANCE BOND .......................................................................................10

PART 2. SCOPE OF WORK....................................................................................... 11

PART 3. BID REQUIREMENTS................................................................................ 18

NWFWMD Bid No. 26B-001: 2026 Perdido River Timber Sale

Page 2 of 25

3.1

RULES FOR THE BIDS ........................................................................................18

3.2

BID BOND..............................................................................................................20

3.3

VENDOR REGISTRATION AND W-9 FORMS ..................................................20

3.4

RESPONDENT CHECKLIST ................................................................................20

PART 4. EVALUATION OF BIDS ............................................................................ 21

4.1

EVALUATION METHOD AND CRITERIA........................................................21

PART 5. FORMS ......................................................................................................... 22

5.1

BIDDER ACKNOWLEDGEMENT FORM ..........................................................22

5.2

BID SHEET FORM ................................................................................................23

5.3

BIDDER INFORMATION FORM.........................................................................24

PART 6. DRAFT AGREEMENT FOR PROJECT ..................................................... 25

NWFWMD Bid No. 26B-001: 2026 Perdido River Timber Sale

Page 3 of 25

PART 1. GENERAL INFORMATION

1.1 DEFINITIONS

For the purpose of this bid, “respondent” or “bidder” means contractor, vendors, consultants,

organizations, firms, or other persons submitting a response to this Invitation to Bid.

A “Timber Sale Unit” is defined as a tract, or tracts of land, containing a defined area of

merchantable timber.

1.2 PURPOSE

The Northwest Florida Water Management District, 81 Water Management Drive, Havana, Florida

32333, (hereinafter referred to as the “District”) is issuing this Invitation to Bid (ITB) for the

project titled “2026 PERDIDO RIVER TIMBER SALE.”

1.3 ISSUING OFFICE, DATE AND LOCATION OF OPENING

Northwest Florida Water Management District

Attn: Agency Clerk

81 Water Management Drive

Havana, Florida 32333-4712

THE DISTRICT MUST RECEIVE ALL BIDS BY 2:00 P.M. EASTERN TIME (ET),

DECEMBER 16, 2025, THE DAY OF THE PUBLIC OPENING.

1.4 INVITATION TO BID

The District solicits offers for the services of responsible bidders to perform “2026 PERDIDO

RIVER TIMBER SALE” to conduct a loblolly pine timber clearcut harvest on a per-ton basis

within 158 acres of the Perdido River Water Management Area, located in Escambia County,

Florida.

1.5 AWARDING OF BID

The District anticipates entering into a contract with the bidder who submits a qualified responsive

bid judged by the District to be the highest blended bid price per ton for the Timber Sale Unit(s).

The District reserves the right to award the bid to the next highest responsive bidder in the event

the successful respondent fails to enter into the Agreement, or the Agreement with said respondent

is terminated within 90 days of the effective date.

The respondent understands this bid does not constitute an agreement or a contract with the

District. An official contract or agreement is not binding until the bids are reviewed and

accepted by appointed staff, approved by the appropriate level of authority within the

District, and the contract or agreement is executed by both parties.

The District reserves the right to reject any and all bids, to negotiate with the qualified

Contractor(s) submitting the highest bid(s), to waive any irregularities of a minor nature, and to

NWFWMD Bid No. 26B-001: 2026 Perdido River Timber Sale

Page 4 of 25

solicit and re-advertise for other bids. Mistakes clearly evident on the face of the bid documents,

such as computation errors, may be corrected by the District. Per s. 255.0991, F.S., the District has

no regulation that provides Contractor preference as described in that statute.

All bids may be subject to the approval of the Northwest Florida Water Management District

Governing Board at a duly noticed Board meeting.

Notice of a bid award shall be posted to the District’s website, DemandStar website, and the State

of Florida’s Vendor Information Portal website.

1.6 DEVELOPMENT COSTS

The District shall not be responsible or liable for any expenses incurred in connection with the

preparation of a response to this bid. Respondents should prepare the bid simply and economically,

to provide a straightforward and concise description of the respondent's ability to meet the

requirements of the bid.

1.7 CONFLICT OF INTEREST

The award hereunder is subject to Ch. 112, F.S. All bidders shall disclose with their bids the name

of any officer, director, board member or agent who is also an employee of the State of Florida, or

any of its agencies. Further, all bidders shall disclose the name of any state employee or any board

member or employee of the District who owns directly or indirectly an interest of five percent

(5%) or more in the bidder’s firm, subsidiaries, or branches. If none, state none.

1.8 DISTRICT FORMS AND RULES

When included, all forms supplied by the Northwest Florida Water Management District shall be

submitted with the bids. All bids must comply with applicable Florida Statutes, laws, and rules.

1.9 MANDATORY PRE-BID CONFERENCE AND/OR ORAL PRESENTATIONS

There will not be a mandatory pre-bid conference for this solicitation.

There will not be oral presentations for this solicitation.

1.10 INQUIRIES AND ADDENDA

All questions regarding this ITB shall be provided in writing and emailed to the Procurement

Officer, Lyn Shiver at Lyn.Shiver@nwfwater.com no later than 12:00 P.M. (Noon) Eastern Time

(ET) on December 2, 2025. Inquiries shall reference the date of the ITB opening and ITB title and

number.

If addenda become necessary, the District will provide written addenda and post addenda on the

District’s website, DemandStar website, and on the State of Florida’s Vendor Information Portal

website at least ten (10) calendar days before the bid opening date. Prospective bidders are

responsible for determining whether addenda have been issued and are advised to check the

websites or with the District’s Procurement Officer prior to submitting their bid.

NWFWMD Bid No. 26B-001: 2026 Perdido River Timber Sale

Page 5 of 25

Commodity Codes

• NAICS 113310Logging
• NAICS 115310Support Activities for Forestry

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