Project Information

Bid Title

REQUEST FOR PROPOSALS TO PROVIDE STREET SWEEPING SERVICES

Issuing Agency

City of El Cerrito

Location

California

Published Date

Feb 26, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2

Original Source

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Project Description

Bid Number:	2
Bid Title:	REQUEST FOR PROPOSALS TO PROVIDE STREET SWEEPING SERVICES
Category:	Maintenance Services
Status:	Open

Description: The City requests proposals from qualified street sweeping companies or agencies (“Contractor”) to provide street sweeping services. Furnish all necessary materials, equipment, labor, and incidentals as required to perform street sweeping services in the City. The work involved shall include mechanical sweeping of all curbed flowlines, including all cross gutters, streets, paved median islands, and Class 4 bike lanes (bike lanes separated by a curbed median) Proposals are to be submitted in PDF format. The proposal must be clearly marked with the Contractor's name, address, phone number, and DIR Registration number. Proposal packages are to be submitted via email ONLY with the subject line “Street Sweeping Services” to the City on or before Thursday, March 26, 2026 by 2 p.m. Proposal packages are to be sent to: Karineh Samkian, For security reasons, you must enable JavaScript to view this E-mail address. , 510-525-7603. Proposals received after the stated deadline shall not be accepted. Publication Date/Time: 2/26/2026 11:42 AM Closing Date/Time: 3/26/2026 2:00 PM Contact Person: Karineh Samkian, ksamkian@elcerrito.gov, 510-525-7603. Related Documents: 2026 RFP FOR STREET SWEEPING SERVICES_2-26-26

Attachment Preview

CITY OF EL CERRITO

REQUEST FOR PROPOSALS TO PROVIDE STREET SWEEPING SERVICES

_____________________________________________________________________________________

INTRODUCTION

1. About El Cerrito

El Cerrito is located along Interstate 80 and is near Interstate 580 minutes away from the

Bay Area cultural centers of Berkeley, Oakland and San Francisco. It is bordered by Albany

and Kensington to the south, the Richmond annex to the west, East Richmond Heights to the

north, and Wildcat Canyon Regional Park to the east. The City of El Cerrito (“City”) has a

total area of 3.7 square miles. As of the census in 2022, there were 25,583 people and

10,637 households in the City. Additional information about the City can be found on the

City of El Cerrito website: www.elcerrito.gov.

2. Services Requested

The City requests proposals from qualified street sweeping companies or agencies

(“Contractor”) to provide street sweeping services. Furnish all necessary materials,

equipment, labor, and incidentals as required to perform street sweeping services in the

City. The work involved shall include mechanical sweeping of all curbed flowlines,

including all cross gutters, streets, paved median islands, and Class 4 bike lanes (bike

lanes separated by a curbed median). The description of areas to be swept consist of all

designated streets located within the portion of the City described and delineated in in

Attachment 4 – Exhibit A - Scope of Services and Performance Standards, Exhibit

B1 - Current Street Sweeping Map and Schedule, and Exhibit B2 – Potential Future

Street Sweeping Map and Schedule.

Proposers shall read the information contained in this RFP to understand how to submit the

proposal, what documents must accompany the proposal, and what legal obligations apply

when the Proposer submits a proposal. Any Proposer that wishes to be considered for this

work must submit a complete proposal package including the information requested in this

RFP.

The selected contractor shall enter into the City of El Cerrito’s standard General Services

Agreement (“Agreement)”. A copy of the Agreement template is attached to this RFP (see

Attachment 3 – Sample General Services Agreement). Submitting a proposal is

acceptance of the Agreement as-is. Contractually required insurance coverage and

endorsement information is listed in the body of the document. The selected contractor

shall annually apply for a City Business License.

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3. Term

The term shall be for a period of five (5) full fiscal years, contingent on City Council

approval. The term is intended to commence on July 1, 2026, after City Council approval of

an agreement, and terminate on June 30, 2031. The term of the agreement shall be extended

for up to five (5) additional one (1) year terms with the extensions to commence upon the

expiration of the initial term or any extended term, unless the City notifies Contractor in

writing at least thirty (30) days before the end of the initial term or any extended term, of

its intent to terminate the agreement at the conclusion of the initial term or any extension,

as allowed for in the Sample Agreement (Attachment 3).

RFP PROCESS AND PROPOSAL REQUIREMENTS

4. Tentative RFP Timeline

It is the City’s intent to follow the process and timetable as set forth below. At the City’s

discretion, estimated dates and process are subject to change as necessary. The tentative

RFP timeline is as follows:

RFQ Issued

Deadline for Final Questions, Clarifications

Final Answers Provided to Questions

Proposals Due

Contractor Selection and Contract Preparation

Work Commences

February 26, 2026

March 16, 2026 by 5:00pm

March 20, 2026 by 3:00pm

March 26, 2026 by 2:00pm

April 30, 2026

July 1, 2026

5. Proposal Format

Proposals are to be submitted in PDF format only. The proposal must be clearly marked

with the Contractor's name, address, phone number, and DIR Registration number.

Proposal packages are to be submitted via email ONLY with the subject line “Street

Sweeping Services” to the City on or before Thursday, March 26, 2026 by 2 p.m.

Proposal packages are to be sent to: Karineh Samkian , City of El Cerrito at

ksamkian@elcerrito.gov, 510-525-7603. Proposals received after the stated deadline

shall not be accepted.

The proposal shall be signed by an officer of the firm who is authorized to bind the firm to

contract. Costs incurred by proposers in preparing and submitting their proposals for

consideration by the City shall not be reimbursed.

6. Proposal Requirements

Proposals shall include the following items submitted:

a. Cover Letter

i. The name, address and phone number of the Contractor's contact person

for the remainder of the selection process.

ii. Any qualifying statements or comments regarding the proposal, the

information responsive to the criteria specified in the request for

proposal for street sweeping services and the proposed Agreement.

iii. Proof of worker’s compensation, commercial general and automobile

liability insurance, as specified in Section 5 "Insurance Requirements" of

the attached Agreement.

Street Sweeping Services

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iv. Identification of subcontractors and their responsibilities.

b. Request for Proposals Acceptance Form – See Attachment 1

The contractor shall submit Attachment 1 – Request for Proposals Acceptance form

acknowledging understanding and acceptance of the intent and requirements of this

RFP.

c. Statement of Qualifications – See Attachment 2

i. A listing of proposed project personnel, including personal

experiences and individual resumes for prime contractors and sub-

contractors.

ii. Contractor's and subcontractor’s experience with similar work, including

names and current phone numbers of reference for existing and past

clients.

iii. A listing of proposed project equipment, including street sweepers and

other equipment with brand and model and year it was manufactured.

iv. A listing of any relevant certifications, permits, or licenses for personnel,

equipment, or the Contractor.

d. All Cost Proposal Forms (See Attachment 4 - Exhibits B1 and B2)

The Contractor is to submit a detailed cost proposal for all services and materials

anticipated in providing the street sweeping services requested using the forms

provided in Attachment 4.

e. Prevailing Wage

California Labor Code requires that on public works projects, pay to workers must

be not less than the general prevailing wage for the work being done, regardless of

worker title. Any “contractor to whom (a) contract is awarded, and any

subcontractor under (them), shall pay not less than the specified prevailing rates of

wages to all (workers) employed in the execution of the contract.” This does not

apply to public works contracts of $1,000 or less. All projects greater than $1,000

require prevailing wage rates. Contractors are required to make and maintain

certified payroll records available for inspection as requested by the City or the

California Labor Commissioner for up to three years.

Responsive proposals must state the Contractor’s understanding and

compliance with prevailing wage requirements on public works projects.

7. Selection Process

The first step in the evaluation process will be to determine that each submittal contains all

forms and other information required by this RFP. Any submittals missing the required

information may be considered nonresponsive and rejected without evaluation. Late

submittals and sent to the wrong email shall be rejected. Submittal of additional

information after the due date shall not be allowed.

All proposals will be evaluated by the City of El Cerrito Selection Committee. The Selection

Committee, made up of key City staff, may have expertise or experience in the services

described herein, will review all submittals deemed complete according to the evaluation

criteria and weighting factors below. The Committee will rank the proposals based upon the

Street Sweeping Services

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materials submitted by the proposing Contractors. The Selection Committee will make

independent random checks of one or more of the contractor’s references.

The Selection Committee will establish a shortlist of contractors to be considered best

qualified to perform the contract work. The selection process may include oral interviews.

The contractor will be notified of the time and place of oral interviews and of any additional

information that may be required to be submitted. Staff will recommend a contract be

awarded if contract negotiations are successful.

It is the City's intent to select the Contractor with the best combination of qualifications and

cost proposal. The Committee may choose to interview two or more closely ranked

Contractors but will not expect or schedule time for elaborate presentations.

Contractors are encouraged to keep their proposals brief and relevant to the specific

work required. The City will open agreement negotiations with the top ranked

Contractor. The successful Contractor will be expected to enter into the

attached Sample General Services Agreement (Attachment 3).

8. Evaluation Criteria

Proposals will be evaluated according to each criterion below. The scores for all the Criteria

will be added for each proposal. The proposal with the highest score will be deemed as the

best proposal. The total maximum score for any project is 100 points.

Criteria Maximum Points

Criteria

A

Completeness of Response

B

Understanding of the Work

C

Experience with Similar Work

D

References

E

Rates

TOTAL

Maximum

Points

Pass/Fail

30

35

15

20

100

A. Completeness of Response (Pass/Fail)

Responses to this RFP must be complete. Responses that do not include the proposal

content requirements identified within this RFP and subsequent addenda and do not

address each of the items listed below will be considered incomplete, be rated a Fail in

the Evaluation Criteria and will receive no further consideration.

B. Understanding of the Scope of Service as described in this RFP (30 points)

Demonstrated understanding of the work to be done for the City and ability to meet

Performance Standards as delineated in Attachment 4 –Scope of Services and

Performance Standards. Identification of potential issues and overall approach will be

assessed.

C. Experience with Similar Work and Demonstration of Owning Appropriate

Equipment (35 points)

Street Sweeping Services

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Experience of the Contractor with similar projects, including local knowledge,

expedited timelines, and working with local agencies, as appropriate.

D. References (15 points)

References for the Contractor for the similar work.

E. Rates (20 points)

Time and materials pricing for services and materials anticipated for completing the

street sweeping services listed in Attachment 4 – Exhibit A Scope of Work and

Performance Standards, Exhibit B1 – Current Street Sweeping Map and Schedule,

and Exhibit B2 – Potential Future Street Sweeping Map and Schedule.

The City may request a Contractor to submit additional information pertinent to the

RFP. The City also reserves the right to investigate and rely upon information from

other available sources in addition to any documents or information submitted by the

proposer. The City retains the sole discretion to determine issues of compliance and to

determine whether a contractor is responsive and responsible.

9. Questions

Questions about this Request for Proposals should be submitted to Karineh Samkian, Senior

Program Manager via email to Karineh Samkian , City of El Cerrito at

ksamkian@elcerrito.gov, 510-525-7603 by 5 pm on March 16, 2026.

Responses to all questions will be posted by 3 pm on March 20, 2026 to the City’s website at

http://www.el-cerrito.org/proposals.

Street Sweeping Services

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Commodity Codes

• NAICS 561790Other Services to Buildings and Dwellings

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