Project Information

Bid Title

Clerks Office Renovations Addendum 1

Issuing Agency

Town of Scarborough, Maine

Location

Maine

Published Date

Nov 18, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 172026

Original Source

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Bid Documents

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Project Description

RFP 172026

Description

The Town Clerk's Office Renovation project includes the following:

• Removing wall-mounted cabinets and repairing the affected walls.
• Removing two doors and frames, then closing in the openings. One door and frame will be reused.
• Relocating one window and install a door in its place
• Constructing three workstation counters, similar to those currently in the collections department. These workstations will feature a divided writing surface and a glass partition separating the employee and the customer. The side counter will include a single set of built-in shelves beneath the counter. The entire area will be painted upon completion.

A pre-bid meeting will be held on Friday, November 14th at 9:30am. the purpose of the meeting is to view the area and discuss construction and finish options. We highly recommend

RFP 172026

Addendum 1

Pre-Bid Date	Bid Opening	Awarded
11/14/2025	12/4/2025

Notes

All bids must be submitted by Thursday, December 4th at 10:00 a.m.

Attachment Preview

US ROUTE ONE, PO BOX 360

SCARBOROUGH, MAINE 04070-0360

To:​ ​

ITB 172026 Clerks Office Renovations

From:​ ​

Kim Morrison, Purchasing Specialist

Subject:​ Addendum #1 ​

Date:​ ​

11/18/2025

_____________________________________________________________________________________________________

Clarifications to the specifications:

●​ Wall and Counter Glass Height: The side wall and counter glass should be specified

as 7 feet from the finished floor, not floor-to-ceiling.

●​ Demolition Scope: Town staff will be responsible for removing all existing counters and

cabinets.

●​ Lighting Control: Please include pricing to rewire all light switches for the larger room

to a single, central location at the doorway.

●​ Work Station Placement: The existing tile flooring shall be preserved, The new work

stations should be designed to span width the existing tile floor area, with the side wall

resting on the carpeted area.

●​ Project Timeline: The project start date can be any time after December 19, 2025,

and must be completed no later than April 1, 2026. The project shall be completed in

manner to minimize disruption to Town Hall operations. Week days and evenings

(until 11pm) as well as weekend days and holidays are available to you to perform the

work. Bidders are encouraged to include a narrative description of the preferred

method and timeline to complete the project.

Bid Alternates:

●​ Ceiling Work: Please provide pricing for the replacement of existing 2x4 ceiling tiles

with 2x2 tiles and any lighting upgrades as an optional bid item.

●​ Flooring: Please include as an optional bid item the replacement of the existing

carpeting with 2'x2' carpet tiles that match those used in the surrounding offices.

Please contact me if you have any questions.

Phone: 207.730.4083 - Fax: 207.730.4088 - email: kmorrison@scarboroughmaine.org. www.scarborough.me.us

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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