Project Information

Bid Title

Sidewalk Trip Hazard Shaving Repair

Issuing Agency

City of Derby

Location

Kansas

Published Date

Jan 29, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-006

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-006
Bid Title:	Sidewalk Trip Hazard Shaving Repair
Category:	Street Improvements
Status:	Open

Description: REQUEST FOR BIDSidewalk Trip Hazard Shaving RepairBid Number 2026-006 Sealed bids for 2026Sidewalk Trip Hazard Shaving and Repair will be received by the City of Derby, Kansas 67037. until 2:00 P.M., Thursday, February 19, 2026. The bid must be submitted in a sealed envelope, addressed to the City Clerk of the City of Derby, Kansas. Each sealed envelope containing a bid must be plainly marked on the outside of the envelope as 2026Sidewalk Trip Hazard Shaving and Repair and sent to the City Clerk, 611 N Mulberry, Derby, KS 67037. All bids must be good for ninety (90) days. The City of Derby, with or without cause, may reject any or all bids. Each bidder shall specify an estimated schedule for the performance of services, not to exceed ninety (90) days after receipt of the purchase order. Questions regarding this bid request must be made in writing and directed to Tom Keil at For security reasons, you must enable JavaScript to view this E-mail address. . Tom Keil Assistant Director of Public Works Publication Date/Time: 1/29/2026 12:00 AM Closing Date/Time: 2/19/2026 2:00 PM Submittal Information: See submittal information in full bid document. Bid Opening Information: 2/19/26 @ 2PM, City Hall Contact Person: Tom Keil, 316-788-0301, tomkeil@derbyks.gov. Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2026-006 Sidewalk Trip Hazard Shaving RFB 2026-006 Sample Sidewalk Trip Hazard Shaving Contract

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CITY OF DERBY

REQUEST FOR BID

Sidewalk Trip Hazard Shaving Repair

Bid Number 2026-006

Sealed bids for 2026 Sidewalk Trip Hazard Shaving and Repair will be received by the City of Derby,

Kansas 67037. until 2:00 P.M., Thursday, February 19, 2026.

The bid must be submitted in a sealed envelope, addressed to the City Clerk of the City of Derby, Kansas.

Each sealed envelope containing a bid must be plainly marked on the outside of the envelope as 2026

Sidewalk Trip Hazard Shaving and Repair and sent to the City Clerk, 611 N Mulberry, Derby, KS 67037.

All bids must be good for ninety (90) days.

Bid Posted:

Technical Questions and Addendum:

Bids Due and Opening:

Council Action Anticipated:

Thursday, January 29, 2026

Thursday, February 12, 2026, at 5:00 P.M.

Thursday, February 19, 2026, at 2:00 P.M.

Tuesday, March 10, 2026

The City of Derby, with or without cause, may reject any or all bids.

Each bidder shall specify an estimated schedule for the performance of services, not to exceed ninety

(90) days after receipt of the purchase order. Questions regarding this bid request must be made in

writing and directed to tomkeil at tomkeil@derbyks.gov.

Tom Keil

Assistant Director of Public Works

GENERAL INFORMATION

This bid request is for sidewalk trip hazard shaving and repair that meets the specifications listed. There shall be no

deviations from the specifications or the intent of the specifications, except which are listed and which are expressly

approved as part of the bid acceptance. The City reserves the absolute right in its obligation to the public, to accept the

best bid to serve the public interest.

INSTRUCTIONS TO BIDDERS

Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be

entered into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No

electronic, verbal, facsimile or telephone bid will be accepted.

Examination of Bid Documents. The Bid Documents consist of this Request for Bid, and any addenda which may be

issued. Submission of a bid shall constitute bidder’s acknowledgment upon which the City may rely that bidder has

thoroughly examined and is familiar with the Bid Documents. No claim for additional compensation will be allowed

beyond that stated in the bidder’s submitted Bid Form. Neglect or failure of the bidder to receive or examine all or part

of the Bid Document shall in no way relieve the bidder from any obligations with respect to this bid.

Conformance to Bid Requirements. Bids shall conform to the requirements of this Request for Bid. Failure to comply

with all requirements of this Request for Bid may result in bid rejection.

Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form, together

with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on

the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed

envelope clearly marked with the applicable bid number addressed to:

City Clerk

City of Derby

Attn: 2026 Sidewalk Trip Hazard Shaving Repair

611 Mulberry

Derby, Kansas 67037

Bid Number 2026-006

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Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission deadline. Bids

modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected information prior to the bid

submission deadline. There will be no extensions for bid modification beyond the bid submission deadline.

Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids

shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.

Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of bid

opening.

Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a

bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful bidder

agrees to abide by the specifications, requirements, terms, and conditions contained in the Contract Documents.

Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is acceptable

to the City. Special Provisions within the contract may allow for the addition of attachments, amendments, and special

conditions that may be negotiated by the successful bidder and the City. Contract documents will consist of this bid

invitation, its attachment(s) and addenda, if any; the successful bidders completed and signed Bid Form; and a Purchase

Order/Contract issued by the City. In the absence of any language to the contrary in the executed Purchase

Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document in questions

of compliance with the specifications for this bid.

Reservations. The City reserves the right to:

• Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the

deadline for receipt of bids;

• Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in

conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid

Form which are not in accordance with the Bid Documents;

• Make any investigations deemed necessary to determine if a bidder is responsive and responsible;

• In the event only one bid is received in response to this bid invitation, require the sole bidder to submit cost or

pricing data to assist in determining if the price is reasonable;

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• Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is not

responsible;

• Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount or

give the bidder an advantage over others;

• Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in

groups, or in phases, according to specifications.

Scope:

• Trip Hazard: A trip hazard is defined as a vertical displacement between adjacent sidewalk panels that measure

+0.25 inches or greater

• Contractor will be responsible for providing all necessary labor, equipment, and materials to permanently

remove sidewalk trip hazards.

• Contractor will provide dust control, traffic control, cleanup, and disposal of materials to ensure the effective

completion of repairs.

• All trip hazards must be eliminated across the entire width of each affected sidewalk joint, resulting in zero

differential between adjacent slabs. Repairs must address hazards measuring between +0.25 inches and 1.5

inches, with the finished slope not exceeding a maximum of 1:12.

• Use of grinding, pulverization, or fill materials is not permitted. Contractors are required to use dry dust

abatement systems, as water-based slurry systems are prohibited.

• Itemized invoices must be submitted. These invoices must include the measurements, the width of the repair,

the physical location of the hazard, photos of each repair, and the unit cost for the work performed. Data

portability should be in the form of KML files or equivalent.

Repair method will not damage homeowner’s driveway panels when hazards repairs on adjacent panels are

performed. The Contractor shall be responsible for all repairs resulting from their work.

• Repair method must not cause any damage to landscape, retaining walls, curbs, sprinkler heads, utility covers or

other objects adjacent to sidewalks. Contractor will be responsible for any and all repairs.

• All debris will completely and immediately be cleaned up after each hazard is repaired. All costs incurred for

disposal of waste materials shall be included in unit cost and not paid for separately.

• The Contractor shall provide the Street Superintendent with a daily summary of work completed.

• The Contractor shall identify any sidewalks they are unable to shave and provide written notice of such locations

to the City of Derby.

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Project Location:

• Addendum 1 – Map of identified sidewalk locations for shaving and repair, attached hereto and incorporated by

reference.

• Addendum 2 – List of streets, attached with corresponding sidewalks identified for the project, attached hereto

and incorporated by reference.

• The locations listed in Exhibit A represent areas identified by the City of Derby as requiring corrective action;

however, quantities and exact extents of work at each location may vary based on sidewalk conditions.

General Requirements:

• Daylight hours for the purpose of these specifications are defined as the period one-half hour after

sunrise to one-half hour before sunset. The contractor will provide the schedule for work.

• Performance of work on Saturdays is optional with the Contractor.

• If required, the Contractor shall be responsible for all traffic control for the work required and follow the

standard set forth in the MUTCD manual.

Payment:

• Payment shall be made in full to the Contractor upon completion of the project and final inspection by the City of

Derby.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238990All Other Specialty Trade Contractors

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