Project Information

Bid Title

RFP 2026-112 UMA Life Safety Services

Issuing Agency

University of Maine

Location

Maine

Published Date

Jun 1, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-112

Original Source

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-112	26-Jun-2026	11:59 pm	RFP 2026-112 UMA Life Safety Services	No attachments available	No addenda file(s) available

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

UMA Life Safety Services

RFP #2026-112

Issued Date: 6/01/2026

Response Deadline Date/Time: 6/26/2026,11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – JG: UMA Life Safety Services - RFP#2026-112

Response Contact Information:

Strategic Sourcing Manager (SSM): Jim Gilmore

Email: UMSResponses@maine.edu

Request for Proposal – UMA Life Safety Services

Dated: 6/01/2026

Table of Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 6

1.3 General Submission Provisions ........................................................................................ 10

2.0 EVALUATION AND AWARD PROCESS ................................................................................ 12

2.1 Evaluation Criteria ................................................................................................................. 12

2.2 Award ........................................................................................................................................ 13

2.3 Negotiations ............................................................................................................................ 13

2.4 Award Protest ......................................................................................................................... 13

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 15

3.1 General Format Instructions ............................................................................................... 15

3.2 Response Format Instructions ........................................................................................... 15

Appendix A – University of Maine System Response Cover Page................................... 17

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 19

Appendix C – Required Cost Evaluation Exhibits................................................................. 20

Appendix D – Contract for Services.......................................................................................... 24

Appendix E – Evaluation Question(s) – Master Agreement ............................................... 40

Appendix F – Organization Reference Form........................................................................... 43

Appendix G – Evaluation Question(s) - Organization, Qualifications and Experience44

Appendix H – Evaluation Question(s) – General, Implementation and Support ........... 45

University of Maine System RFP

Rev. 07/01/2020

Page 2 of 45

Request for Proposal – UMA Life Safety Services

Dated: 6/01/2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1

Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine at Augusta

Founded in 1965, the University of Maine at Augusta transforms the lives of

students of every age and background across the State of Maine and beyond

through access to high-quality distance and on-site education, excellence in

student support, civic engagement, and professional and liberal arts programs.

UMA is the third largest public university in Maine. A leader in distance education,

UMA has a statewide presence with two campuses in Augusta and Bangor, eight

UMA Centers from Saco to Houlton, and 32 course receive sites across Maine.

Flexible modalities, with classes onsite, online, through video conference, and at

UMA Centers allow its students to take classes, while keeping work and family

commitments. While UMA has a traditional-aged cohort, two-thirds of its students

are over 25 years old. Over 50% of UMA’s students are first generation and 68%

University of Maine System RFP

Rev. 07/01/2020

Page 3 of 45

Request for Proposal – UMA Life Safety Services

Dated: 6/01/2026

are Pell Grant eligible. These students are motivated to make a positive change in

their lives by pursuing a college degree. With its multiple locations and long-term

expertise in online and distance learning, UMA is generally considered the

university of choice for Mainers of all ages who want to attend college without

uprooting their lives.

1.1.3

Purpose

The University of Maine at Augusta is seeking responses to provide fire alarm

monitoring, annual fire alarm inspections, and fire alarm repairs as defined in this

document. This document provides instructions for submitting responses, the

procedure and criteria by which the Respondent(s) will be selected, and the

contractual terms which will govern the relationship between the University and the

awarded Respondent(s).

In order to maintain the safety of our students, staff, faculty and guests at the

University of Maine at Augusta, we require fire alarm monitoring, annual fire alarm

inspections and fire alarm repairs to comply with all federal, state and local fire

safety requirements.

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

Though this document is primarily for the University of Maine at Augusta, all

campuses in the University of Maine System must be afforded the use of this

solution, with all the same terms and conditions applicable to the various University

locations.

University of Maine System RFP

Rev. 07/01/2020

Page 4 of 45

Request for Proposal – UMA Life Safety Services

Dated: 6/01/2026

1.1.4

Specifications / Scope of Work

Services include fire alarm monitoring, annual fire alarm inspections and fire alarm

repairs to comply with all federal, state and local fire safety requirements for the

University of Maine at August campuses in Augusta and Bangor. The University of

Maine at Augusta is located at 46 University Dr, Augusta, ME 04330. The

University of Maine at Augusta’s Bangor campus is located at 65 Texas Dr,

Bangor, ME 04401.

The University anticipates signing a contract with an initial term of 3 years with the

ability to extend for an additional 2 years beyond that.

Subcontracting for monitoring services is acceptable however the University will

not consider vendors who subcontract with a third party for inspections and repairs.

The services requested are for the buildings and equipment listed below.

Respondents have the ability to verify equipment on site.

CAMPUS

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta

Augusta (Off Campus) 331

Water Street.

Augusta

Augusta

Augusta

Bangor

Bangor

Bangor

Bangor

Bangor

Bangor

Bangor

Monitor only(UMAINE)

BUILDING

Art Building

Alumni Center/Photo Studio

Blueberry

Farmhouse

Fine Arts

Jewett Hall

Katz Library

Mail Room

Randall Student Center

Robinson Hall

Handley Hall

PANEL

Silent Knight SK-2

Silent Knight SK-4

Notifier Honeywell System 500

Silent Knight 5208

Firelite MS-10UD

Simplex 4002

FireLite MS-10UD

Silent Knight 5700

Gamewell Identiflex 610

Simplex 4004

Silent Knight 5808

Klahr Center

Capital Center

Civic Center (UMA Section)

Lewiston Hall

Acadia Hall

Belfast Hall

Camden Hall

College Center

Eastport Hall

Fitness Center

Caribou Hall

Simplex 4008

Notifier Honeywell NFW-100X

Simplex 4005

FireLite ES-200

Cerberus SXL-EX

Cerberus SXL-EX

Notifier AFP-200

Siemens FS-250

FireLite ES-50

Silent Knight SK-5208

UMaine Maintains System

University of Maine System RFP

Rev. 07/01/2020

Page 5 of 45

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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