Project Information

Bid Title

On-Call Veterinary Clinic Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Mar 30, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0027

Original Source

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Bid Documents

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0027	6/2/2026 1:45:00 PM	On-Call Veterinary Clinic Services	RFP Bid Opening Addendum #1

Attachment Preview

REQUEST FOR PROPOSAL

RFP #26-0027

ON-CALL VETERINARY CLINIC SERVICES

March 3, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide On-Call Veterinary

Clinic Services. If your firm is interested in submitting a response, please do so in accordance with the instructions

contained within the attached Request for Proposal. Responses are due no later than 1:45 pm CDT, March 24, 2026.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Jaimee O’Laughlin

Purchasing Agent

JO/ch

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RFP #26-0027

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

X. Appendix A

XI. Appendix B

XII. Appendix C

XIII. Appendix D

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RFP #26-0027

I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

Sedgwick County has a total population of 525,525, according to 2022 U.S. Census estimates. A majority of this population

(396,192) live in Wichita, the largest city in Kansas. Sedgwick County Animal Control (SCAC) is a program within the

Sedgwick County Health Department (SCHD), providing services to the residents of the unincorporated areas of Sedgwick

County and contracted small cities within Sedgwick County (www.sedgwickcounty.org/animal-control/).

The purpose of SCAC is to protect the public against zoonotic diseases and promote public safety through education and

code enforcement. SCAC routinely obtains physical custody of (confines) a variety of companion animals, including but

not limited to cats, dogs, small animals (such as guinea pigs and ferrets), as well as horses, goats, pigs and other livestock.

Some of these animals come into the care and custody of SCAC with illness or injuries that require veterinary care during

that animal’s state-required stray holding period. An animal may need to be seen by a veterinary clinic for a variety of

medical concerns such as broken bones or a need for medication for a potentially communicable illness like feline upper

respiratory infection or ringworm diagnosis. The goal of the animal care is to reduce pain and treat basic illness or injuries.

SCAC must observe the Kansas state mandated hold period of three (3) days as referenced in KSA 47-1710 and no animal

should be euthanized before this period without the express written statement of a licensed veterinarian that this holding

period would be inhumane for the individual animal. During the holding period, depending on circumstances of acquisition,

SCAC may take different actions such as look for an animal’s owner or investigate allegations of animal cruelty or inhumane

treatment. The latter situation may extend SCAC’s required custody of the animal.

In 2024, SCAC delivered more than 150 animals to contracted veterinary clinics in Sedgwick County with immediate

euthanasia being the outcome for less than a third of presented animals. SCAC is responsible for the disposal of any remains

resulting from the veterinary care of presented animals. In most cases, SCAC Officers bring animals to veterinary clinics

for treatment. For about five (5) or fewer requests per year, SCAC Officers request veterinary clinics to visit locations other

than their clinic (Farm Calls) to treat animals in SCAC custody.

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RFP #26-0027

Sedgwick County is seeking contracts with multiple veterinary clinics to provide veterinary services to sick or injured

animals in custody of (confined by) SCAC. The intent of this Request for Proposal (RFP) is to procure services based on

best overall value, considering qualification, responsiveness, and ability to meet the needs of SCAC and confined animals.

Multiple veterinary clinics will be considered in, near, or at advantageous locations to SCAC. This will include clinics in

Sedgwick County and could include clinics in other counties.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide On-Call Veterinary

Clinic Services. The following objectives have been identified for this contract:

1. Acquire On-Call Veterinary Clinic Services that meet the parameters outlined in Appendix A, the Firm Criteria,

the Scope of Work, and the conditions and mandatory requirements presented in this document.

2. Develop a network of multiple veterinary clinics that can work with the county to reduce response time for sick or

injured animals.

3. Establish contract pricing with multiple vendors that can provide basic services focusing on pain reduction,

treatment of basic illness or injuries and possible euthanasia, if deemed necessary by the attending veterinarian.

4. Acquire On-Call Veterinary Clinic Services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Jaimee O’Laughlin

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, March 24, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CDT on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

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RFP #26-0027

V.

1.

2.

3.

4.

5.

6.

Scope of Work

The process SCAC will use with contracted veterinary clinics is as follows:

a. An SCAC Officer will obtain physical custody of an animal that needs to be seen by a veterinarian.

b. The Officer with custody of the animal will evaluate their location for the closest veterinary clinic that

can provide the services needed for the type of animal in their care as well as the clinic best equipped to

render the necessary medical intervention in a manner that considers both the relative time constraints,

primarily of the animal’s injury and secondarily the officer’s schedule.

c. The Officer with custody of the animal will attempt to contact the veterinary clinic they deem the best fit

for the animal in their current care.

d. If the Officer enroute to the clinic of their choice cannot contact the veterinary clinic, the Officer will

notify Animal Control dispatch who will continue to attempt to contact the clinic.

e. The Officer may decide to go to the clinic even if no contact is made or the Officer may decide to go to

another clinic.

f. Over the phone or when the Officer arrives at the veterinary clinic, the clinic may accept or refuse any

animal from SCAC.

g. When an animal is taken into the care of a contracted veterinary clinic, the clinic has the responsibility to

communicate with SCAC regarding the status and treatment approval of the animal in their care.

Contracted clinics are expected to respond to a request for service from the county during the clinic’s business

hours. If the clinic offers an emergency or after-hours response timeframe, that clinic would also be expected to

respond to requests for service during their identified emergency or after-hours timeframe. This response may

include a denial of service as SCAC recognizes that clinics have private clients scheduled with appointments.

a. SCAC recognizes that clinic hours will vary between clinics and could include weekdays, weekends,

holidays, and clinic-specific in-service closures.

SCAC will make a reasonable effort to contact a contracted clinic by phone prior to arriving at their clinic to

advise them of an animal control officer enroute to their location as well as the type of animal and extent of

visible injury or illness.

a. If SCAC is unable to elicit a response via phone an officer may show up to a contracted clinic with an

animal in need of care.

b. A contracted clinic has the right to advise SCAC if they are unable to facilitate evaluation and treatment

of the described animal at any time.

SCAC may present multiple animals at the same time for evaluation, such as for animal cruelty or inhumane

treatment cases.

SCAC’s focus is that any provided veterinary care be rendered with the purpose of stabilizing any animal and

alleviating pain. SCAC wants the animal in care to remain alive, if it is deemed humanely possible by the

attending veterinarian and during this time it will be the responsibility of SCAC to attempt to contact the animal’s

owner.

The spending limit per animal must be no more than $750.00 unless explicitly authorized due to extenuating

circumstances.

a. Exceeding the $750.00 limit must be authorized by the SCAC supervisor or most senior Officer on duty

and verified by at least one (1) clinic employee (preferably two (2) if enough clinic staff are present). The

authorization can be made over the phone or in person. Either way, authorization must be documented in

writing by the most senior SCAC officer on duty within 24 hrs.

b. The clinic has the responsibility to contact SCAC if the amount of the care is nearing the maximum.

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RFP #26-0027

Commodity Codes

• NAICS 541940Veterinary Services

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