Project Information

Bid Title

Bid Description: Request For Equipment Leasing Quotes-IT Department

Issuing Agency

Pittsburg city

Location

Kansas

Published Date

Dec 22, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Description: Request For Equipment Leasing Quotes-IT Department

Bid Release
Date: Monday, December 22, 2025

Bid Closing Date: Wednesday, January 21, 2026 - 2:00 pm

The City of Pittsburg, Kansas is seeking quotes from financial institutions for the financing of a Technological Equipment for the City of Pittsburg’s Information Technology Department. Total Contract Price of $1,139,903.65

Below are links for the complete Request for Quote and Specifications

All quotes must be submitted by 2:00 p.m., January 21st , 2026, and clearly marked “Lease Quotes – “2026 Data Center/Disaster Recovery/Backup System”

Quotes received after 2:00 p.m. on January 21st will not be considered.

Your quotes shall be submitted by mail or by hand to the following address:

City of Pittsburg

Attn:  City Clerk

PO Box 688

201 West 4 ^th Street

P.O. Box 688

Pittsburg, Kansas 66762

Details:

2025 Equipment Leasing Letter 2025 – IT Data Center

Data Center Specifications & Quote 11-7-2025

Attachment Preview

INFORMATION TECHNOLOGY

201 West 4th St.· Pittsburg KS 66762

(620) 231-4100

www.pittks.org

December 22, 2025

REQUEST FOR EQUIPMENT LEASING QUOTES

The City of Pittsburg, Kansas is seeking quotes from financial institutions for the financing

of a replacement data center, disaster recovery environment, backup solution and various

switching improvements. The specifics of the purchase are as follows:

• Total Contract Price of $1,139,903.65 (see attached Estimate for standard equipment

descriptions).

o Data Center/Disaster Recover Hardware/Software $731,058.16

o Backup Hardware/Software $169,496.25

o Switching $145,407.04

o Optics/Cables $4,887.20

o Implementation Services $89,055.00

• Quotes shall include these lease options:

o 5-year lease / purchase

o 5 annual payments, first at delivery of equipment

• Quotes shall include the annual payment amount, payment schedule, and interest

rate.

• Quotes shall include the bidders lease purchase agreement which will be subject to

the provisions of KSA 10-1116b and KSA 10-1116c and the City of Pittsburg’s

purchasing policy.

• All quotes shall be viable for a minimum of 30-days from submission.

• All quotes must be submitted by 2:00 p.m., January 21st, 2026, and clearly marked

“Lease Quotes – “2026 Data Center/Disaster Recovery/Backup System”

• Quotes received after 2:00 p.m. on January 21st will not be considered.

• Your quotes shall be submitted by mail or by hand to the following address:

City of Pittsburg

Attn: City Clerk

PO Box 688

201 West 4th Street

P.O. Box 688

Pittsburg, Kansas 66762

• The City will evaluate the quotes and select the financial institution that best meets

the needs of the City. The City reserves the right to reject any and all quotes and to

waive irregularities.

REQUEST FOR EQUIPMENT LEASING QUOTES

PAGE TWO

For more information visit the City’s Bid and Proposal page

https://www.pittks.org/city-government/bids-and-proposals/

Questions regarding this solicitation may be directed to:

Jeff Bair

Director of Information Technology

Telephone No.: (620) 231-4110

Email: Jeff.Bair@pittks.org

Commodity Codes

• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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