Project Information

Bid Title

RFQ 2618 - Herbicide Spray Supply

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

May 6, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

current rfqs	due date	for bid package please contact
RFQ 2618 - Herbicide Spray Supply	May 20, 2026	John Grimes 510-287-0316 john.grimes@ebmud.com

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) No. 2618

for

HERBICIDE SPRAY SUPPLY

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

by

2:00 p.m.

on

May 20, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE

(UPS, FedEx, DHL, etc., during

business hours: 8:00 AM – 3:30

PM only) to:

EBMUD–Purchasing Division

HERBICIDE SPRAY SUPPLY – RFQ

2618

375 11th Street

Oakland, CA 94607

RESPONSE DELIVERED BY MAIL

(U.S. Postal Service) to:

EBMUD–Purchasing Division

HERBICIDE SPRAY SUPPLY – RFQ

2618

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED

(during business hours: 8:00

AM – 4:00 PM only)

EBMUD–Purchasing Division

HERBICIDE SPRAY SUPPLY –

RFQ 2618

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2618

for

HERBICIDE SPRAY SUPPLY

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. ORDERS AND DELIVERY ....................................................................................................... 5

E. DELIVERY LOCATIONS .......................................................................................................... 5

F. FAILURE TO MEET SPECIFICATIONS..................................................................................... 5

II. CALENDAR OF EVENTS ........................................................................................................... 6

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 6

A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 6

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................... 7

C. PRICING................................................................................................................................ 7

D. PRICE ADJUSTMENTS........................................................................................................... 8

E. NOTICE OF INTENT TO AWARD AND PROTESTS.................................................................. 8

F. METHOD OF ORDERING ...................................................................................................... 9

G. TERM / TERMINATION / RENEWAL ..................................................................................... 9

H. WARRANTY ........................................................................................................................ 10

I. INVOICING ......................................................................................................................... 10

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 10

A. DISTRICT CONTACTS .......................................................................................................... 10

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 11

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

REV: 9/23/25

HERBICIDE SPRAY SUPPLY

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe project to

furnish and deliver District requirements of herbicide spray supply materials and related

services required to District locations on an f.o.b. destination basis for a three (3)-year

period beginning approximately July 1, 2026 and ending June 30, 2029, with two (2)

options, to be exercised at the sole discretion of the District, to extend the contract for

additional one (1)-year periods.

East Bay Municipal Utility District (District) intends to award a contract to the lowest

cost bidder(s) whose response meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing herbicides for at least three (3) years.

b. Bidder shall be approved or authorized by the requested chemicals

manufacturer, or a dealer, provider or distributor of the products in the

state of California.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

C. SPECIFIC REQUIREMENTS

I. This contract covers the purchase of District requirements of herbicide spray

supply shown on the bidding sheet and the additional services shown below. All

supplies shall be delivered “f.o.b. destination” primarily to the District’s

SCHEDULE I - the District’s Stockton Office, 1804 West Main Street, Stockton,

California 95203, and Pardee Center, 3535 Sandretto Road, Valley Springs,

California 95252; AND TO SCHEDULE II – Maintenance Support East, Orinda

Water Treatment Plant, 190 Camino Pablo, Orinda, CA 94563. There may be

occasional deliveries to other District sites as requested.

II. Related Services to be provided at no additional cost include:

a. Provide yearly written pest control advisor (PCA) vegetation management

recommendations. PCA must be from the local area and registered with

Amador, Calaveras, San Joaquin, Sacramento, Alameda, and Contra Costa

RFQ No. 2618

Page 3

HERBICIDE SPRAY SUPPLY

County Agricultural Commissioners. yearly written pest control advisor

(PCA) vegetation management recommendations. PCA must be from the

local area and registered with Amador, Calaveras, San Joaquin,

Sacramento, Alameda, and Contra Costa County Agricultural

Commissioners.

b. Provide applicator pesticide training for EBMUD employees as required by

California law. Schedule to be mutually agreeable with contractor and

EBMUD Supervisors.

c. Provide updated labels and safety data sheets for the life of the contract.

d. Invitation to EBMUD to attend at least one vegetation management

continuing education annually (approximately thirty seats reserved for

EBMUD personnel). Also, contractor will include State of California

Department of Pesticide Regulation approved continuing education credits

for EBMUD applicators that hold Qualified Applicator Certificates.

e. Provide readily available local area PCA support as needed for:

• Budget recommendation on purchasing options

• Test plot support

• Vegetation management program review

• Integrated Pest Management (IPM) recommendations

• Complaint handling

• Environmental review

• Problem support

• Written recommendations for proposed changes or additions to

the District’s integrated Pest Management (IPM) program

• Additional consulting

III. HERBICIDE REQUIREMENTS

The following herbicides must meet the packaging and quantity sizes indicated.

SCHEDULE I (Stockton/Pardee)

PRODUCT

Cheetah Pro

Clean Traxx

Esplanade

Garlon 4 Ultra

Liberate

PACKAGING

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

ANN. EST. QTY

2.5 gallons

40 gallons

20 gallons

15 gallons

50 gallons

RFQ No. 2618

Page 4

HERBICIDE SPRAY SUPPLY

PRODUCT

Milestone

Ranger Pro

Transline

Top Deck Aquatic

PACKAGING

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

ANN. EST. QTY

20 gallons

120 gallons

5 gallons

2.5 gallons

SCHEDULE II (Mtc. Support East & West)

PRODUCT

Cheetah Pro

Esplanade

Garlon 4 Ultra

Liberate

Ranger Pro

PACKAGING

2.5-gallon jug

2.5-gallon jug

2.5-gallon jug

1-gallon jug

2.5-gallon jug

ANN. EST. QTY

7.5 gallons

5 gallons

2.5 gallons

5 gallons

25 gallons

The bidder must comply with all applicable local, state, and federal legal requirements.

D. ORDERS AND DELIVERY

Orders will be placed by the District by telephone during normal working hours of the

Contractor. Deliveries of herbicides shall be made within five (5) working days of

telephone order, unless coordinated with District personnel who placed the order for

any delayed deliveries.

E. DELIVERY LOCATIONS

Herbicides shall be delivered to the District’s locations shown below. Deliveries are

accepted between the hours of 7:00 a.m. and 2:00 p.m. Monday through Friday:

Stockton Office

Pardee Center

Maintenance Support East

Maintenance Support West

1804 West Main Street, Stockton, CA 95203

3535 Sandretto Road, Valley Springs, CA 95252

Orinda Water Treatment Plant

190 Camino Pablo Orinda CA 94563

1200-21st Street Oakland CA 94607

F. FAILURE TO MEET SPECIFICATIONS

In the event any shipment or shipments of a Contractor’s product do not meet the

specification or delivery requirements, the District may reject the shipment or

shipments and, at its option, may purchase this material from any supplier on the open

RFQ No. 2618

Page 5

Commodity Codes

• NAICS 115112Soil Preparation, Planting, and Cultivating
• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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