Project Information

Bid Title

Janitorial Services for Multiple Operational Facilities

Issuing Agency

Sevier County

Location

Tennessee

Published Date

Jan 16, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Janitorial Services for Multiple Operational Facilities

Sevier County Government is accepting bids for Janitorial Services for multiple operational facilities.

Specifications are available here: FULL BID SPECIFICATIONS

Bids are due at the Sevier County Mayor’s Office, 125 Court Avenue, Suite 102E, Attn: Alicia Viviano, Sevierville, TN, 37862 by 10:00 AM Thursday, February 5, 2026. At which time they will be publicly opened and read aloud. No emailed or faxed bids will be accepted.

The vendor’s name, address, bid opening time and date, and the quotation “Janitorial Services” must be printed on the sealed, opaque envelope containing the bid.

Sevier County reserves the right to accept or reject any/or all bids and to accept the bid deemed most favorable to the interest of Sevier County.

Attachment Preview

Request for Proposal

Sevier County Government

Janitorial Services

TABLE OF CONTENTS

I. Summary……………………………………………………………………………………… 2

II. Proposal Guidelines……………………………………………………………………… 2

III. Objectives and Description…………………………………………………………… 3-4

IV. Specifications………………………………………………………………………………… 4-5

V. Qualifications……………………………………………………………………………….. 5

VI. Format for Proposals……………………………………………………………………. 5

VII. Questions and Contact Information……………………………………………… 5

VIII. Required forms…………………………………………………………………………… 6-8

1

SUMMARY

Sevier County is accepting proposals for nightly janitorial services for multiple operational facilities. These

services are essential to maintaining sanitary, safe, and presentable environments across a range of

locations.

PROPOSAL GUIDELINES

- Proposals must be received at the Sevier County Mayor’s Office, 125 Court Avenue, Suite 102E,

Attn: Alicia Viviano, Sevierville, TN 37862 by 10:00 am February 5th, 2026. At this time all bids will

be publicly opened and read aloud. Any bid received after this date and time will not be

considered. No emailed or faxed proposals will be accepted.

- Proposals must be sealed. The vendor’s name, address, proposal due date and time, and the

quotation “Janitorial Services” must be printed on the sealed envelope containing the proposal.

- Vendor must provide an original proposal and (2) copies of the proposal.

- Proposals must clearly address all questions and requirements as presented in this Request for

Proposal. If you wish to submit alternative solutions, you may do so with any deviation from any

requirement or specific description clearly noted and explained.

- Proposals must clearly note the price for the base description. If an additional option is described

below, any addition or reduction in price as a result of this option must be noted within the

proposal.

o Price as included must be all-inclusive. Any additional fee or charge must be clearly noted

and described.

- Proposals must include an updated Form W-9 for submitting vendor.

- It shall be the responsibility of the vendor to submit a response that complies with the

conditions and specifications of the Request for Bid; Policies and Procedures of Sevier

County, applicable laws of the State of Tennessee, and any other applicable laws,

regulations, and requirements.

- Sevier County reserves the right to accept or reject any and all proposals for any reason, and to

accept the proposal deemed most favorable to the interest of Sevier County.

- Pre-Proposal Site(s) visit will be Tuesday, January 27, 2026 at 10:00 am. Contact Chris Maples at

cmaples@seviercountytn.org for location schedule. Copy Alicia Viviano at

aviviano@seviercountytn.org.

- Sevier County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964

(78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair

opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, or national origin in consideration for an award.

- Contracts awarded under this bid solicitation will be subject to T.C.A. § 12-3-1203 (formerly

§ 12-3-1004) allowing those said entities to "piggyback" contracts whereby cities, counties,

utility districts, and other local governments in Tennessee may purchase supplies, goods,

equipment, and services under the same terms as contracts or price agreements entered

into by any other local governmental unit of this state.

2

OBJECTIVES AND DESCRIPTION

Objective

The objective of this Request for Proposal is the cleaning of various Sevier County Facilities on a nightly

basis. The scope includes routine daily cleaning, with the expectations for professional conduct,

adherence to safety protocols while maintaining confidentiality.

Facilities Included

Flooring Type

Kitchen/Break

• Sevier County Courts Building

65,000 sq ft Carpet/LVP/Marble

5

• Sevier County Courthouse

68,874 sq ft Carpet/VCT/LVP/Terrazzo

9

• Sevier County Public Works

10,819 sq ft VCT/LVP

2

• Sevier County Health Department

45,000 sq ft VCT/Carpet (Medical Facility) 3

• Sevier County Sheriff’s Office

6,562 sq ft VCT/LVP/Carpet

1

• Sevier County Election Office

7,088 sq ft VCT/Carpet

1

• Sevier County UT Ag Extension

3,300 sq ft VCT/Carpet/LVP

1

• Sevier County Records Building

3,000 sq ft LVP/Carpet

1

• Sevier County Economic Development 6,050 sq ft Carpet/VCT

1

• Sevier County Sheriff’s Office-CID

4,800 sq ft Carpet/LVP

1

• Sevier County EOC & E911

7,500 sq ft Carpet/VCT

1

• Public Safety Building (Tentatively-Fall 2026) 10,000 sq ft Carpet/LVT/Porcelain/Sealed Concrete

1 Kitchen/Break

• Potential additional buildings, not to exceed 15,000 sq ft

Base Description

• Vendor will furnish cleaning personnel, cleaning equipment and cleaning supplies. Paper

products will be provided by Sevier County.

• Prior to start, each employee will be required to successfully complete a background check and

sign a Sevier County Confidentiality form indicating all information within the facility is

confidential. Divulging any information seen or heard while within the facility could result in

immediate termination of contract and/or liability in any legal action arising from such breach.

• Vendor will clean facilities, as specified, 5 days per week (Monday-Friday) except in the event of

a holiday.

• No cleaning will occur at times that would interfere with office or court operations.

• Cleaning hours must begin after 6:00 pm and conclude by 6:00 am.

• Cleaning products must be specified prior to being used and explicit procedures to clean the

facilities.

• Initial contract period of 12 months to start no later than March 1, 2026.

• Invoice monthly. Payment will be made within thirty (30) days of the date vendor bill is

received and signed by an authorized County representative.

• If Sevier County deems services to be unsatisfactory, any agreement/contract can be terminated

with a 30-day notice.

• If cleaning services are satisfactory, contract/agreement may be extended for an additional 12

months.

3

• Sevier County will supply the vendor with paper products; such as, roll kitchen towels, roll towels

for dispensers, tri-fold towels, soap and toilet paper for all restrooms and all waste can liners.

The specified cleaning areas include: courtrooms (criminal, civil, family), clerks offices, public

lobbies and waiting areas, conference rooms, holding cells (if applicable), restrooms (public and

staff), hallways and stairwells, elevators, break rooms and staff kitchens, security screening areas,

exterior entrances and vestibules.

Offices/Conference Rooms/Reception Areas/Courtrooms/Elevators/ Cubicles

- Daily dust tops of furniture and all flat surfaces (desks, benches, railings, window sill, etc).

- Daily empty recycle and waste bins and dispose of in designated area. Replace liners.

- Daily sweep and mop/machine scrub all hard surface floors to remove dust, dirt and debris.

- Daily vacuum all carpeted floors from wall to wall to remove dust, dirt, and debris.

- Daily spot clean and brush upholstered furniture and curtains to remove stains, dirt, and dust.

- Daily disinfect high touch surfaces (doorknobs, handrails, elevator buttons).

- Daily clean elevator door tracks, sweep and mop floors, wipe interior walls.

- Daily check stairwells for trash and sweep/vacuum as needed.

Kitchen/Break Areas

- Daily empty recycle and waste bins and dispose of in designated area. Replace liners.

- Daily damp wipe countertops, tables and appliances.

- Daily wet mop all hard surface floors.

- Daily vacuum all carpeted floors.

- Daily wash kitchen sink and faucets.

- Daily spot clean walls, doors, switches etc. to remove marks and stains.

- Weekly damp wipe all surfaces up to 6 feet to remove dust and dirt.

- Weekly damp wipe legs of tables, chairs and other furnishing to remove dust and dirt.

- Monthly wash waste bins out to remove stains, grime, and smell.

- Monthly dust all surfaces above 6 feet.

Staff and Public Toilets

- Daily empty waste bins and sanitary bins. Replace liners.

- Daily clean and disinfect toilets, urinals, and sinks.

- Daily clean all counters, mirrors, and fixtures.

- Daily restock all paper products and refill soap.

- Daily spot clean walls, doors, and partitions to remove stains, dirt and marks.

- Daily sweep and mop all floors.

- Monthly dust/wet wipe all surfaces above 6 feet to remove dust and dirt.

- Monthly clean air vents and window sills.

- Monthly full clean of all partitions.

Exterior Entrances

- Sweep entryways and remove debris.

- Clean glass doors (interior and exterior).

4

Commodity Codes

• NAICS 561720Janitorial Services

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