Project Information

Bid Title

Annual Contract for Skilled/Certified Labor for Show/Stage Productions

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 9, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

123457-1867

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
123457-1867	Annual Contract for Skilled/Certified Labor for Show/Stage Productions Original: 123457-1867	06/09/2026	06/30/2026 11:00:00 AM CT

Contact Information for Bid # 123457-1867

Department	Non State - BREC
Section	Finance
Dept Code	123457
Contact	Lori Foreman
Address	6201 Florida Blvd. Baton Rouge, LA 70806
Phone	225-272-9200, Ext. 1522
Fax	225-273-6406
Email	Lori.Foreman@brec.org

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PURCHASING DEPARTMENT

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

Sealed Bid 1867

Annual Contract for Skilled / Certified Labor for Show/Stage

Productions

BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,

RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE

6201 FLORIDA BLVD

BATON ROUGE, LOUISIANA 70806

Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!

Bids/Proposals will be accepted until: June 30, 2026 @ 11:00 A.M. (CST)

Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge

June 9, 2026 & June 16, 2026

THIS IS THE BID/PROPOSAL OF:

Company: _____________________________________________________________________

Submitted by: ____________________________________ Title: __________________________

Address:______________________________________________________________________

Telephone Number _______________________________________

Date_______________________________

IMPORTANT: A cashier’s check, certified check, or bid bond equal to 5% of the total amount of the bid is not

required.

ALL BID DOCUMENT PAGES MUST BE RETURNED

1 SB# 1867 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Standard Terms and Conditions for Bids

INSTRUCTIONS TO BIDDERS

Bidders are urged to promptly review the requirements of these specification, terms and conditions and submit

questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing

to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that

the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified

herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are

opened.

1. Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING

OFFICE, 6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder’s

chosen means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid

opening date and time shall result in rejection of the bid.

2. Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance

Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge,

Louisiana. All electronic bids will be downloaded and publicly read aloud, along with all paper bids received,

immediately after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized

representatives are invited to be present. No bids will be received after the stated date and time.

3. Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may register

and view complete bid documents and Instructions for Bidders at no cost. Questions about this procedure shall be

directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX (2439),

Phone: (352) 381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST. See also

http://www.brec.org/assets/bidderinst.pdf for instructions.

4. Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing the

electronic bid process are responsible for confirming that all documents are properly submitted and received by Bid

Express.

5. Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor’s Name, Bid Number and

Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton Rouge.

Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned not to

attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may cause its

rejection.

6. Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the bid

opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to information

in completed files may be secured by visiting the Finance Department during normal business hours.

7. Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or bid

specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid to be

rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be rejected.

8. A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor’s

forms is not allowed.

9. All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.

Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.

2 SB# 1867 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

10. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.

11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

BREC’s payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each

delivery or service rendered, as this number will change on each request for product or service rendered. Invoices are

to be emailed to: accountspayable@brec.org

12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in

ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid system. (See #4.)

13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and

waive any informalities. BREC may award contract(s) to the lowest and second lowest bidder in the event that

the low bidder is not able to provide concrete in the timeframe request.

14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation prepaid

by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted, prices must

be firm for the contractual period. Bids other than FOB Destination may be rejected.

15. BREC is exempt from all state and local sales and use taxes.

16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and the

current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for

purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply, unless

otherwise specified in the solicitation.

17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause,

including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure of

the product or service to meet specifications, conform to sample quality or to be delivered in good condition; c)

Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract

with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal law; f)

Any other breach of contract, with ten (10) days written notice.

18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.

20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.

21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract to

the extent possible using small, disadvantaged and women-owned businesses as suppliers or subcontractors.

22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.

23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional twelve

(12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of expiration of

initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal contract terms.

24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine quality,

suitability, and compliance with the specifications.

25. Vendor is to return all pages of bid.

3 SB# 1867 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

26. Purchase Order Numbers are required for all materials and supplies ordered by BREC. No order is to be accepted

by a vendor unless a valid Purchase Order number is obtained by BREC employees prior to purchase request, and

given to vendor. Invoices that do not have a valid Purchase Order Number listed on the invoice are not authorized

purchases and will be returned to the vendor.

27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization Agreement

form. Please return the completed form with bid packet or by emailing vendors@brec.org.

28. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public

entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with

an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo

Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a

contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title,

professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of

the Louisiana Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of

Title 39 of the Louisiana Revised Statutes of 1950.

29. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies

must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.

30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or

services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By

signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are

nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws of the

State of Louisiana as required by Louisiana Law.

31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder

certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services

administration (GSA) in “Audit Requirements In Subpart F of the Office of Management and Budget’s uniform

administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-

133). A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.

32. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,

manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this

preference if allowed? YES NO If this preference is claimed, attach substantiating information to the proposal

to show the basis for the claim. Indicate where in Louisiana your is being obtained:

.

4 SB# 1867 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

PUBLISHED – LEGAL

6/9/26 & 6/16/26

BIDS TO BE OPENED:

June 30, 2026 @ 11:00 AM

NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received by the BREC- Recreation and Parks Commission for the Parish of East

Baton Rouge until June 30, 2026 @ 11:00 AM local time at 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806 for:

SB 1867 – Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Bids received after the above specified time will not be considered. Bids will be opened immediately after proposal opening time

in Room 1501, of the Administration Building located at 6201 Florida Boulevard, Baton Rouge, LA 70806. All interested parties

are invited to be present.

Copies of the Solicitation shall be obtained from the Purchasing Division, 6201 Florida Boulevard, Baton Rouge, Louisiana,

70806, or by telephoning Venice Fleming 225-272-9200 ext. 1582, or by email requests to Venice.fleming@brec.org or Dedra

Fountain 225-272-9200 Ext.1581 Dedra.fountain@brec.org

The right to reject any and all proposals and to waive irregularities and informalities is reserved.

BREC is an equal opportunity employer.

All questions concerning the Solicitation must be received in accordance with the bid documents.

*Note: BREC has elected to use LaPAC, the state’s online electronic bid posting and notification system, in addition to its

standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/pubmain.cfm and is available for vendor self-enrollment. In that LaPAC

provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and

posted, notice and receipt thereof is considered formally given as of their respective dates of posting dates. Though not required if

receiving solicitation and addenda notices from LaPAC, BREC will mail addenda to all vendors contacting our office and

requesting to be put on our office Vendor Listing for this solicitation.

Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure shall be

directed to Bid Express Customer Service at support@bidexpress.com. Toll free phone: (888) 352-BIDX (2439), Phone: (352)

381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST.

BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

_____________________________________

/s/ Janet Simmons, Interim Superintendent

THE ADVOCATE

BATON ROUGE, LOUISIANA

To be Published Two Times: June 9, 2026; June 16, 2026

5 SB# 1867 Annual Contract for Skilled / Certified Labor for Show/Stage Productions

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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