Project Information

Bid Title

ITB 26-09 City Hall Generator Purchase and Installation

Issuing Agency

City of Lake Wales

Location

Florida

Published Date

Mar 24, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-09

Original Source

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Bid Documents

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Project Description

Bid Number:	26-09
Bid Title:	ITB 26-09 City Hall Generator Purchase and Installation
Category:	Invitation to Bid
Status:	Open

Description: INVITATION TO BID ITB#26-09 NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for: Generator Purchase and Installation at City Hall At 2:00 P.M., prevailing time, on April 24, 2026 in the City Commission Chambers at the Municipal Administration Building, 201 Central Ave. W., Lake Wales, Florida, bids will be opened and read aloud. An original and two (2) copiesand one (1) digital copy on a USB drive of all bids, including all executed documents and needed attachments, shall be placed in a sealed envelope, with label from page 2 affixed, and delivered prior to the opening deadline, 2:00 P.M., prevailing time on April 24, 2026. Pre-Bid Meeting A NON-MANDATORY Pre-Bid meeting will be held on April 8, 2026, at 10:00 A.M. local time at the job site located at 201 Central Ave. W., Lake Wales, Florida 33853. Intent The City of Lake Wales has been awarded grant funding to purchase and install a generator at 201 Central Ave. W, Lake Wales, Fl, 33853. This project is funded in part by the Florida Department of Commerce through the Community Development Block Grant – Disaster Recovery (CDBG-DR) Program (Agreement No. HI005) and in part by the Florida Division of Emergency Management through the Hazard Mitigation Grant Program (HMGP), FEMA-4673-DR-FL, Project #4673-042-R. Responding to the Invitation to Bid All persons and firms wishing to submit bids must obtain a complete copy of the Invitation to Bid and submit all required forms as outlined in the solicitation document with their response. Bid specifications and related forms can be accessed on the City’s website, www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk via email at For security reasons, you must enable JavaScript to view this E-mail address.. Faxed or e-mailed bids will not be accepted. Responses may be hand delivered, mailed, or delivered via courier service to the following address: City of Lake Wales City Manager’s Office Attention: Cynthia Monk 201 West Central Avenue Lake Wales, FL  33853 Publication Date/Time: 3/24/2026 8:00 AM Closing Date/Time: 4/24/2026 2:00 PM Addendum Date/Time: 04/17/2026 Pre-bid Meeting: Optional, 04/08/2026 @ 10AM Contact Person: Cynthia Monk cmonk@lakewalesfl.gov Related Documents: 26-09 ITB City Hall Generator Solicitation 26-09 ITB Photo of Generator Location

Attachment Preview

City of Lake Wales

Invitation to Bid

City Hall Generator Purchase and Installation

ITB NO. 26-09

Cut along border and affix this label to your sealed bid envelope to identify it as a “Sealed

Bid”. Be sure to include the name of the company submitting the bid where requested.

SEALED BID – DO NOT OPEN

SEALED BID NO: 26-09

BID TITLE: City Hall Generator Purchase and Installation

DUE DATE/TIME: April 24, 2026 at 2:00 PM prevailing time.

SUBMITTED BY: _____________________________________

Name of Company

Deliver To:

City of Lake Wales

City Manager’s Office

Attention: Cynthia Monk

201 West Central Avenue

Lake Wales, FL 33853

Please Note: From time to time, addenda may be issued to this bid. Any such addenda will be

posted on the same website, www.lakewalesfl.gov, from which you obtained this bid. Before

submitting your bid, you should check our website to download any addenda that may have been

issued. Please remember to sign and return addendum acknowledgement form with completed

bid package if applicable.

Questions regarding this solicitation will be received up to 5:00PM prevailing time, April 15,

2026. Addenda (if applicable) will be issued by 5:00PM prevailing time, April 17, 2026

INVITATION TO BID

ITB #26-09

NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for:

Generator Purchase and Installation at City Hall

At 2:00 P.M., prevailing time, on April 24, 2026 in the City Commission Chambers at the

Municipal Administration Building, 201 Central Ave. W., Lake Wales, Florida, bids will be

opened and read aloud.

An original and two (2) copies and one (1) digital copy on a USB drive of all bids, including

all executed documents and needed attachments, shall be placed in a sealed envelope, with label

from page 2 affixed, and delivered prior to the opening deadline, 2:00 P.M., prevailing time on

April 24, 2026.

Pre-Bid Meeting

A NON-MANDATORY Pre-Bid meeting will be held on April 8, 2026, at 10:00 A.M. local

time at the job site located at 201 Central Ave. W., Lake Wales, Florida 33853.

Intent

The City of Lake Wales has been awarded grant funding to purchase and install a generator at

201 Central Ave. W, Lake Wales, Fl, 33853. This project is funded in part by the Florida

Department of Commerce through the Community Development Block Grant – Disaster

Recovery (CDBG-DR) Program (Agreement No. HI005) and in part by the Florida Division of

Emergency Management through the Hazard Mitigation Grant Program (HMGP), FEMA-4673-

DR-FL, Project #4673-042-R.

Responding to the Invitation to Bid

All persons and firms wishing to submit bids must obtain a complete copy of the Invitation to

Bid and submit all required forms as outlined in the solicitation document with their response.

Bid specifications and related forms can be accessed on the City’s website,

www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk via email at

cmonk@lakewalesfl.gov.

Faxed or e-mailed bids will not be accepted. Responses may be hand delivered, mailed, or

delivered via courier service to the following address:

City of Lake Wales

City Manager’s Office

Attention: Cynthia Monk

201 West Central Avenue

Lake Wales, FL 33853

INTENT OF PROJECT:

The City of Lake Wales is seeking to install a new 150 KW generator at the City’s

Administration Building located at 201 W. Central Ave. Lake Wales, Fl. 33853. Work shall

include all necessary material and equipment.

SCOPE OF SERVICES:

The scope of services required by the City of Lake Wales in connection with this invitation to

bid covers all work to purchase and install an emergency generator, transfer switchgear, concrete

pad, along with, any required wiring and associated electrical components, and restoration of

disturbed earth or buildings.

All work to meet Florida Building Code.

All work must comply with the Florida State Statute 553.81 - "Protection of Underground

Pipelines" and the contractor must comply with all state and local water quality and electrical

standards. The awarded Bidder will be governed by the City’s terms, conditions and agreement

and all work must be done in accordance with all exhibits and/or attachments.

All work shall be performed in strict accordance with all applicable federal requirements

including but not limited to 2 CFR Part 200, 24 CFR Part 570, applicable FEMA procurement

regulations, and all grant conditions contained in Commerce Agreement HI005 and FDEM

Agreement 4673-042-R.

ESTIMATED TIMELINE (subject to change):

 Solicitation Posted: March 24, 2026

 Pre-Bid Meeting (Non-Mandatory): April 8, 2026 at 10:00 A.M.

 Last Day for Questions: April 15, 2026

 Addendum posted (if necessary): April 17, 2026

 Bids Due: April 24, 2026

 Recommendation of Award to Commission: May 2026

General Information and Requirements

1. In accordance with Chapter 119, Florida Statutes, all bids received, and all materials

contained therein, once opened are public record, and subject to disclosure to any

person, organization, or firm, including other firms responding to this invitation to bid.

Contractor questions regarding the application of Chapter 119, Florida Statutes, to the

contractor’s duty to provide public records relating to this contract, contact the Custodian

of Public Records at: (850) 815-7671; Records@em.myflorida.com, or 2555 Shumard

Oak Boulevard, Tallahassee, FL 32399.

2. In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been

placed on the convicted vendor list following a conviction for a public entity crime may

not submit a bid or proposal on a contract to provide any goods or services to a public

entity and may not be awarded or perform work as a contractor, supplier, subcontractor,

or consultant under a contract with any public entity, and may not transact business with

any public entity in excess of the threshold amount provided in Section 287.017-for

CATEGORY TWO for a period of 36 months from the date of being placed on the

convicted vendor list.

3. The City reserves the right to accept or reject any or all bids, or part thereof, to waive any

informalities or technicalities, or to award contracts in the best interest of the City. In all

instances, the City’s decision shall be final.

4. The City of Lake Wales is exempt from taxes imposed by the State and Federal

Government. Bids shall not include any taxes or fees.

5. Prospective firms must submit proposals strictly in accordance with the specifications

outlined in the Invitation to Bid. Each variance, if any, to the specifications shall be

specifically stated in the bid.

6. Prospective firms warrant by virtue of submission of bids that all prices, terms, and

conditions stated shall be honored for a period of ninety (90) days after the opening of

bids. Any changes at the time an order is placed shall result in automatic disqualification

of the vendor.

7. The original bid shall be signed, in blue ink, by a corporate officer, partner, or proprietor.

8. The City reserves the right to reject any or all items if in its judgment the item does not

meet the needs of the City, or for any reason it deems suitable.

9. Prospective firms are hereby warned not to contact any City employee or official on

matters relating to this Invitation to Bid, except as indicated herein. Any attempt to do

so, or engaging in lobbying or any other activity interfering with the evaluation process

may result in immediate disqualification of the vendor from any City business.

10. Per City ordinance, agreements and contracts with a term in excess of one year shall

include the following language: “The performance of the City of Lake Wales and its

obligation to pay under this contract is contingent upon annual appropriation by the City

Commission of Lake Wales.” Vendors are warned that this requirement is written into the

Code of Ordinances of the City, a public document, and is binding upon all vendors

whether or not referenced in any agreement.

11. Prospective firms quoting State of Florida contract pricing must provide the state contract

number and date of expiration in their bids or proposals. Firms will be required to

provide a copy of the entire contract prior to the placing of orders by the City.

12. Prospective firms hereby warrant by virtue of submission of bids that any and all terms,

conditions, and requirements as stated in this document are valid, enforceable, and

binding upon the selected vendor.

13. This project is federally funded through a Federal FEMA grant and a Florida Commerce

CDBG-DR. Therefore, contractors must complete this project in accordance with Sub-

Recipient Agreements and all applicable regulations contained in Title 2 Code of Federal

Regulations (CFR) Part 200, as well as regulations promulgated by Federal Agencies,

including OMB, FEMA, and FHWA, as well as Florida State Agencies FDOT, FDH,

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335312Motor and Generator Manufacturing
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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