Project Information

Bid Title

RFQ (NARIP) Consultant

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

May 4, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ (NARIP) Consultant
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: The Quinault Indian Nation (QIN) Tribal Court Records Department is soliciting proposals for a National Instant Criminal Background Check System (NICS) Act Records Improvement Program (NARIP) Consultant. The NARIP Consultant will provide evaluator and strategic planning services to the QIN Tribal Court Records Department and QIN employees to develop a strategic plan to improve the quality, completeness, and availability of NICS records consistent with the NARIP grant received by the QIN. SEE RELATED DOCUMENT BELOW Publication Date/Time: 5/4/2026 12:00 AM Closing Date/Time: 5/12/2026 4:30 PM Contact Person: Proposals may be submitted by regular mail or email to the person listed below. If submitted by email, the proposal shall be submitted in a security-protected PDF format. A proposal shall be received by no later than May 12, 2026 and submitted to: Quinault Indian Nation P.O. Box 70 Attn: Cora Pope Taholah, Washington 98587 bids@quinault.org CC: melinda.polk@quinault.org Related Documents: RFQ NARIP Consultant 05.04.26

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REQUEST FOR QUALIFICATIONS

THE NICS ACT RECORDS IMPROVEMENT

PROGRAM CONSULTANT SERVICES

ISSUE DATE: 5/4/2026

I. COVER PAGE

INTRODUCTION

The Quinault Indian Nation (QIN) Tribal Court Records Department is soliciting proposals

for a National Instant Criminal Background Check System (NICS) Act Records Improvement

Program (NARIP) Consultant. The NARIP Consultant will provide evaluator and strategic

planning services to the QIN Tribal Court Records Department and QIN employees to

develop a strategic plan to improve the quality, completeness, and availability of NICS

records consistent with the NARIP grant received by the QIN.

Tasks will include identify and review program progress that is consistent and up to date

with the grant funding requirements. The Consultant will lead the organization in

information gathering, assessment, review, and reporting. The completed product will be a

comprehensive data driven report. Performance metrics must be included within agency

reports.

The evaluator component will require the successful contractor to work with the Tribal

Court Records Department and QIN staff to develop, identify, and review the performance

metrics required for theNARIP Grant. The evaluator is responsible for the collection, analysis,

and delivery of semi-annual and annual performance reports and outcome indicators as set

by funding agency NARIP. Reports will include summary findings as well as

recommendations for corrective or enhancement actions.

The strategic planning component will require that the consultant works with NARIP and

Court staff to develop a strategic plan to meet all NARIP’s required programmatic goals,

objectives, and deliverables. Strategic planning will require and result in a written strategic

plan within the first six months of contract execution.

It is anticipated that the delivery of services under the contract will begin on or before June

1, 2026.

Quinault Indian Nation RFQ Packet

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INSTRUCTIONS

Proposals may be submitted by regular mail or email to the person listed below. If submitted

by email, the proposal shall be submitted in a security-protected PDF format. A proposal shall

be received by no later than May 12, 2026 and submitted to:

Quinault Indian Nation P.O. Box 70

Attn: Cora Pope

Taholah, Washington 98587

bids@quinault.org

CC: melinda.polk@quinault.org

II. SCOPE OF WORK

ESSENTIAL DUTIES AND RESPONSIBILITIES

The NICS Act Records Improvement Program Consultant will provide expert guidance and

support of employees under the NARIP grant. The NARIP Consultant will perform the tasks

and meet the standards listed below:

1. Provide NICS Act Records Improvement Program specific support to the

NARIP Project Manager and NARIP Project Senior Specialist, including working

with a task force to conduct and review an assessment of problems identified

with NICS records, including the adequacy of current legislation and

administrative procedures related to reporting, maintaining, sharing, and use

of relevant records. The ongoing assessment must result in a comprehensive

understanding of the following:

a. Availability of the records from entities that originate, maintain, and/or

receive such records.

b. How relevant records are currently transmitted to the state’s central

repository and/or how they are otherwise made available to the NICS.

c. Completeness of the records in the various categories described (what

portion of the records is actually made available to the NICS).

d. Such an assessment may involve an examination of records in the state

central record repository, surveys of local reporting/originating

Quinault Indian Nation RFQ Packet

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agencies, analysis of court statistics, data collection from sample(s) of

local agency records, estimates derived from audits of local reporting

agencies, or other analytical work that may or may not have been

performed to support the development of record estimates.

2. Identification of reasons for incomplete and/or unavailable NICS records. The

task force may also identify challenges or obstacles encountered in efforts to

ensure that all qualifying records are made available to the NICS.

3. Develop strategies for addressing each of the challenges identified in Items 1

and 2 above, including the use of federal grant funds appropriated under the

NIAA. The plan should clearly identify goals, objectives, and a general

timetable for achievements. Subsequent iterations of the plan should include a

progress report on the strategies previously employed.

4. Draft, review and compile grant report requirements on a bi-annual basis.

5. Strategically counsel NARIP Project Manager and NARIP Project Senior

Specialist on protection order guidelines and entry into federal database.

6. Compile, organize, and incorporate court records related policies and

procedures.

7. Prepare and provide NARIP grant employees with ongoing training resources.

8. Plan and attend (in-person or virtually) quarterly meetings with QIN Tribal

Court managers to report grant progress.

9. Always maintain a high level of professionalism, ethical standards, and strict

confidentiality.

10. Comply with QIN tribal laws and administrative policies.

11. Demonstrate tact, respect, and diplomacy in working relationships.

12. Other related program duties, as assigned by the Contract Officer

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III. REQUEST FOR QUALIFICATIONS

MINIMUM QUALIFICATIONS

In order to be considered, a response shall include the following elements:

1. Cover letter, resume, and relevant work experience and qualifications.

2. A minimum of three references regarding the reputation and qualifications of the

consultant.

2. The applicable fees or fee structure to be charged.

Indian Preference: Indian Preference applies to all contract procurement with the QIN per

the attached Policy.

The following policy applies to the Contract to be awarded pursuant to this Request

for Bid:

(a) (1) Preference is given to Native American Owned Businesses (NAOBs) for Contracts not

using federal funds in the following order of preference:

i. Members of the Quinault Indian Nation

ii. Spouses, parent of a Tribal member child, biological child born to an enrolled Quinault

Tribal member, current legal guardian of a Tribal member dependent child (with a proper

letter of temporary or permanent legal guardianship from a court), or a person in a domestic

partner relationship with a Tribal member, provided that the couple lives in the same house

and have children together.

iii. Other Natives/Indians, including Alaska Natives, Hawai’ian Natives and members of

Canadian First Nations.

(2) Preference is given to NAOBs for Contracts using federal funds in the following order of

preference:

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i. Local Indians.

(a) Local Indian is any member of a federally recognized tribe who resides either within the

exterior boundaries of the Quinault Indian Reservation or within 60 miles of the Reservation.

ii. Indians who are not Local Indians.

(b) The Quinault Indian Nation Tribal Employment Rights Office (TERO) certifies NAOBs

according to Quinault Indian Nation Title 97.

(c) It is in the best interest of the Quinault Indian Nation to contract with NAOBs whenever

practical. If more than one NAOB has submitted a bid or proposal that is within the cost

differential table below, the same order of preference in subsection (a) above shall be

applied.

(d) If the lowest bid or price by a NAOB is within the cost differential in the table below, when

compared with the lowest bid or price by a non-Indian Contractor, then the NAOB shall have

the opportunity to match the overall lowest bid or price: PROCUREMENT VALUE COST

DIFFERENTIAL $5,000.00 OR LESS 15% $5,001.00 OR MORE 10%

If there are two or more NAOBs who submitted bids within the cost differential allowing a

match, the NAOB closest to the lowest bid will be provided the opportunity to match the bid.

If he/she declines, then the NAOB with the next closest bid shall be offered the opportunity

to match the bid, and so on. If there are identical bids by NAOBs within the cost differential

allowing a match, the Grants and Contracts Officer will flip a coin with the Contract Officer

witnessing the coin flip to determine which of the NAOBs with identical bids can match the

lowest bid.

(e) If any portion of this Indian Preference policy is in conflict with applicable federal law,

the applicable federal law will overrule the policy.

(f) Every Employer with a Construction Contract, in the sum of $10,000.00 or more, or more

than one Contract in a 12-month period and the aggregate sum of those contracts is

$10,000.00 or more, shall pay a one-time fee of 1.75 percent of the total amount of each Contract.

Such fee shall be paid by the Employer prior to commencing work On or Near the Reservation.

However, where good cause is shown, the Manager may authorize a Construction Employer to pay

said fee in installments over the course of the Contract.

(g) Every other Employer, other than Construction Employers, with five or more Employees

working on the Reservation, or with gross sales or income on the Reservation of $10,000.00

or more shall pay a quarterly fee of 1.75 percent of the gross quarterly payroll for those

Employees Engaged in Work on the Reservation, which shall be paid within 30 calendar days

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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