Project Information

Bid Title

6859 RFP EVSE Educational VR System

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

May 7, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6859 RFP EVSE Educational VR System

6859 RFP - Attachment A - Minimum Security Standards 238.2 KB 05/05/2026 6859 RFP - Instructions & Specifications 241.17 KB 05/07/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6859 EVSE Educational VR System

RFP Due Date: May 14th, 2026, 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

WASHTENAW COMMUNITY COLLEGE

Request for Proposal # 6859

EVSE Educational VR System

RFP Release Date: May 7th, 2026.

Proposal Responses Due Date: May 14th, 2026, by 2:00pm EDT.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6859 EVSE Educational VR System

RFP Due Date: May 14th, 2026, 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) seeks proposals from vendors that can fulfill

the deliverables as outlined in this RFP. The major goal of this project is to develop and supply an

educational, Virtual Reality (VR) system with customizable simulations to help prepare students enrolled

in WCC’s Electric Vehicle Supply Equipment (EVSE) Technician program for work in the field. Submissions

should detail the firm’s ability to meet the major goal of this project and their ability to develop

simulations for other educational programs within the College.

The purpose of this RFP is to assess the current availability of the selections outlined herein. The College,

at its sole discretion, may consider the closest comparable substitution for award. The selected supplier

will be able to provide all deliverables outlined in the RFP.

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for Product Purchase and Installation, located at:

https://www.wccnet.edu/about/purchasing/purchasing-terms-products.php, as a condition of award,

and are hereby incorporated herein as a substantive part of the solicitation documents. In the event

there is any conflict or inconsistency between the Terms & Conditions referenced in the RFP documents

and those included in a Supplier’s Proposal response, Supplier’s quote, or listed on the Supplier’s

website, the Terms & Conditions of the RFB documents shall govern. Proposal submissions must include

all exceptions to the College’s terms and conditions of purchase. A purchase order signed by an

authorized agent of the College is required to constitute acceptance of Proposal offer and offer terms

and conditions of service. This RFP and any subsequently offered contracts will be governed by the laws

of the State of Michigan. Any and all applicable valid executive orders, Federal, State or local laws,

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6859 EVSE Educational VR System

RFP Due Date: May 14th, 2026, 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

ordinances or rules or regulations shall apply to any contract if and when offered and are deemed

incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

Timing is critical. The College is looking to have VR Simulations deployed for student and educator use

in the EVSE Program prior to June 30th, 2026.

Preference will be given to the suppliers who can meet the specifications provided or closest substitutes

as determined by the College. Award of a contract will be based on the proposal whose offering best

meets the needs of the College. Criteria for award of a contract include but are not limited to:

platform, development, and content authoring capabilities; firm’s relevant experience in education; ease

of use; compatibility with College’s existing infrastructure and software; ability to provide required

equipment/software; price; and deliverable timeline.

The College reserves the right to request follow-up information such as questions, presentations, and

demos prior to contract award.

2.0 Planned RFP Schedule

RFP Timeline:

RFP Issued: May 7th, 2026.

Submission of Written Questions from Prospective Bidders: May 11th, 2026, 2:00pm EDT.

College will post Responses to Written Questions: May 12th, 2026, 2:00pm EDT.

RFP Due Date: May 14th, 2026, 2:00pm EDT.

3.0 Specifications/Requirements

1. The proposed educational VR system shall be developed in collaboration with the College’s subject

matter experts who will provide feedback and necessary course information.

2. Vendor shall specify the manufacturer, model name, and complete system configuration, including all

required hardware, sensors, wearable components, software modules, support services, and accessories

necessary to meet all requirements of this RFP.

3. The proposal shall include all items required for full operational use, including but not limited to:

• Software & hardware

• Set-up, maintenance and security requirements

4. Please indicate the date when the unit and all components can be deployed for student & instructor use

on WCC’s Campus in Ann Arbor, Michigan. Any items requiring shipment should be noted within

submission and will be shipped FOB WCC, freight pre-paid.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6859 EVSE Educational VR System

RFP Due Date: May 14th, 2026, 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

5. At its sole discretion, the College reserves the right to make an award based on any individual

specification or a combination of the desired specifications outlined below.

Required

specifications:

Preferred

Specifications:

Specifications:

Provide pricing, pricing structures, and lead times for complete system implementation,

detailing the firm’s ability to meet the major goal of this project, and possible future VR

developments College-wide.

Proposals shall include all system requirements, including infrastructure, hardware,

software, support, security, maintenance requirements, and platform compatibility (i.e., VR

headsets, desktop systems, mobile access) with all associated costs expected throughout the

contract period.

Development & Content Authoring Capabilities:

The awarded vendor shall design and deploy an educational VR platform for the College’s

EVSE Technician training programs, while working with WCC team members to create

simulations depicting the equipment, tools, and procedures commonly used in the field.

Example scenarios may include, but are not limited to:

-Lockout/tagout simulation for an outdoor EV charging station.

-EVSE test equipment use, including Voltage Ohm Meter and Insulation

Resistance/megohmmeter activities.

Detail the firm’s technical and support capabilities in creating an accessible, fully functional

product while integrating feedback from the College’s subject matter experts and course

materials during development and prior to final delivery.

Platform Capabilities:

Detail the firm’s ability to meet the following goals in the final product:

-Guided learning and/or step-by-step instruction.

-Ease of use by students and instructors (i.e., clear navigation, user prompts, and

functionality appropriate for users with limited VR experience.)

-Availability on established VR marketplaces, such as the Meta Quest Store, and accessibility

on common devices such as standalone VR Headsets, desktop, or mobile system.

Education experience: Detail the firm’s background and experience in creating & deploying

VR simulations that educated students in academic or career-technical settings.

-Realistic visual representation of EVSE equipment and lab setup.

-Interactive decision points for students.

-Ability to include safety reminders or checks within the simulation.

-Please detail any faculty authoring capabilities that allow College staff to modify existing

content to create new immersive learning experiences; and detail any pre-existing VR

content that can be re-used to accelerate implementation and reduce costs.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6859 EVSE Educational VR System

RFP Due Date: May 14th, 2026, 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

Shipping point:

Delivery:

FOB WCC, Pre-paid

The educational VR system and simulations must be completed, implemented, and ready for

the program’s students and instructors to use in courses by June 30th, 2026.

Final acceptance shall be contingent upon successful, functional testing, demonstrating that

the system meets all required specifications listed above.

4.0 RFP Requirements - General

The following requirements must be met when responding to this RFP. Dealer quote will be sufficient

provided:

• License fees, maintenance fees, delivery & destination fees, additional professional service fees,

consultation fees, all hardware, software, and training costs required to meet the primary

objectives as stated in this RFP have been included.

• A completed copy of Attachment A - Minimum Security Standards is included.

• A copy of the signed Signature Page is included

*Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal or

State taxes where allowed. Tax-exempt documentation shall be presented when required.

5.0 Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before May 14th,

2026, 2:00pm EDT.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

RFP # 6859 EVSE Educational VR System

Proposals submitted by methods other than those specified above will NOT be accepted.

B. Submit one (1) official distributor quote, one (1) signed copy of the Signature Page, and one (1)

completed copy of Attachment A – Minimum Security Standards in a single PDF format. Faxed and

mailed replies are not acceptable and will be rejected. It is the responsibility of the vendor to

ensure that proposals are received at the location stated above, on or before the due date and

time. The college’s normal office hours are 8:00 a.m. to 4:30 p.m. EDST. The vendor assumes all

responsibility for delivery to the location given above regardless of the method of shipment and

delivery used and the time received to the specified location on campus.

C. Questions must be addressed to Steven Hoekstra, Purchasing Agent, and sent to pur@wccnet.edu.

Commodity Codes

• NAICS 611710Educational Support Services

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