Project Information

Bid Title

2025 Master Agreement for Consulting Services

Issuing Agency

Onslow Water and Sewer Authority

Location

North Carolina

Published Date

Nov 4, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	2025 Master Agreement for Consulting Services
Category:	Professional Services
Status:	Open

Description: Request for Qualifications (RFQ): Master Agreement for Consulting Services The Onslow Water & Sewer Authority (the Authority) invites professional consulting services firms to submit a Request for Qualifications (RFQ) for consideration to provide engineering design, construction administration, construction observation, and other technical planning necessary for the completion of new construction and facility renovation projects at multiple locations throughout Onslow County, North Carolina.  Interested firms qualified to perform work under this RFQ, are invited to submit their qualifications for consideration to provide such services. To be considered for a Contract, firms must submit three (3) hard copies (one signed original and two copies) and one electronic file copy (in PDF format by flash drive) of their completed Statement of Qualifications, marked "RFQ for Master Agreement for Consulting Services", to the following address: Onslow Water and Sewer Authority Attn: Kirsten Larsen, Engineering Coordinator 228 Georgetown Road Jacksonville, NC 28540 Submittals must be received by no later than 4:00 pm (EDT) on December 4, 2025, to be eligible for consideration. For more details, see the Request for Qualifications below under "Related Documents." NC Certified HUB Contractors are encouraged to submit proposals for all bid opportunities at ONWASA. Publication Date/Time: 11/4/2025 12:00 AM Closing Date/Time: 12/4/2025 4:00 PM Contact Person: Kirsten Larsen Engineering Coordinator 228 Georgetown Road Jacksonville, NC 28540 Email: klarsen@onwasa.com Related Documents: Master Consulting Agreement RFQ - 11.04.2025

Attachment Preview

REQUEST FOR QUALIFICATIONS (RFQ)

MASTER AGREEMENT FOR CONSULTING SERVICES

I.

INTRODUCTION

The Onslow Water & Sewer Authority (the Authority) invites professional consulting services firms

to submit a Request for Qualifications (RFQ) for consideration to provide engineering design,

construction administration, construction observation, and other technical planning necessary for

the completion of new construction and facility renovation projects at multiple locations throughout

Onslow County, North Carolina. Interested firms qualified to perform work under this RFQ, are

invited to submit their qualifications for consideration to provide such services.

At the completion of the RFQ process, the Authority intends to enter into a Master Agreement for

Consulting Services (the Contract) with one or more qualified firm(s) to provide the services

specified in the Scope of Services for relevant projects to be identified by the Authority as they

arise. Contract length will be three (3) years, with two (2) optional one-year extensions, however,

the Authority reserves the right to terminate a Contract at any time for any reason or no reason at

all. The total number of individual projects to be performed under an individual Contract, and their

associated budgets, have not been established. Projects will be assigned at the sole discretion of

the Authority.

The Authority intends to utilize these Contracts for the majority of capital projects that involve

professional consulting services; however, the Authority, in its sole discretion, may choose to

issue a separate Request for Qualifications for specific projects whereby this firm may be solicited

and invited to respond.

Any firm wishing to be considered must be properly registered with the North Carolina Office of

the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors.

II. BACKGROUND

The Authority is a regional public water and sewer utility established in accordance with North

Carolina General Statute G.S. 162 to serve the residents of Onslow County. Operations began

in 2005 and the current service area includes all of Onslow County except for the City of

Jacksonville, Federal installations (United States Marine Corps), and areas served by private

utility companies. The Authority has approximately 60,304 water accounts and 16,180 sewer

accounts, served by two water treatment plants, six wastewater treatment plants, and a central

office complex within the City of Jacksonville.

Request for Qualifications

Master Agreement for Consulting Services

Page 1 of 8

November 4, 2025

Ill. SCOPE OF SERVICES

As noted in the Introduction, services will be provided on an as-needed basis for both new

construction and renovation of existing facilities. Services may include but are not limited to,

the following:

• Performing condition surveys/evaluation of existing and/or proposed utility infrastructure,

including hydraulic modeling and the preparation of planning studies, technical

summaries, and reports.

• Conducting property research, preparing descriptions, boundary and topographic

surveying, LiDAR, easement acquisition, and hydrographic surveying services.

• Completion of planning, conceptual design, and preliminary probable costs of construction

for both new and renovation projects.

• Preparation of detailed drawings, specifications, and other contract documents necessary

for both formal and informal bidding processes, as appropriate, as well as for the pre-

qualification of contractors (when required).

• Furnishing documentation and design data as necessary to secure approvals/permits from

Federal, State of North Carolina, and/or Local (City of Jacksonville or other municipalities)

agencies that may have jurisdiction over the design and construction of a project (or any

part thereof).

• Attendance at planning, progress, and (when requested by the Authority) Board of

Directors or other public meetings throughout the design phase of assigned projects to

discuss project scope, schedule, and probable costs of construction.

• Providing construction contract bidding services, including advertising of projects for bid,

preparation, and distribution of bidding documents, conducting pre-bid meetings,

preparation, and issuing of addenda, conducting bid openings, analysis of bid results, and

providing recommendations of contract award.

• Providing construction administration services, including conducting pre-construction and

progress meetings, review and approval of construction submittals,

evaluation/recommendation of contractor pay requests, conducting punch-list inspections,

and recommending final acceptance of the work.

• Conducting field inspections during the construction period to verify the work has been

completed in compliance with the contract documents, and to document construction

activity and progress.

• Assisting Authority staff with the preparation of applications for and compliance with the

requirements of public/private, State, or Federal agency funding programs, including the

State Revolving Loan Fund, bond funds, and grant funding agencies.

• Coordinating with Authority IT personnel to ensure projects are designed and constructed

to be compliant with existing SCADA and GIS systems.

Request for Qualifications

Master Agreement for Consulting Services

Page 2 of 8

November 4, 2025

IV. EXPERIENCE CATEGORIES

To prepare a Statement of Qualifications (SOQ) for this contract, the following categories should

be utilized (along with the proposed services listed previously) to illustrate your firm's experience

and capabilities. These represent work that could be assigned as a Task Order under an

individual Contract:

1. Distribution and Collection System Rehabilitation/Expansion

Experience in the replacement of existing potable water, gravity sewer, and force mains

due to condition or capacity issues; renovation or replacement of other system assets

(water and sewer pumping stations, manholes, air relief valves, and meter vaults);

assessment of pipe condition and evaluation of inflow/infiltration issues; and the extension

of service (primarily sewer) into areas not currently served. This includes design based

on both open trench and horizontal directional drill (HDD) techniques, as well as

experience working within NCDOT right-of-way.

2. Treatment Facilities Rehabilitation and New Construction

Experience in the assessment of existing treatment equipment/processes to determine

alternatives for increased efficiency/capacity and design of renovations; design of new

potable water treatment processes and facilities and associated storage tanks (to include

pilot studies, site evaluations, and treatment process development); and wastewater

infiltration basin site evaluations, process design, and construction. This includes any

experience in the design and operation of reverse osmosis (RO) treatment processes.

3. Source Water Development

Experience in the assessment of potential new groundwater supply sources; modeling;

design and construction of new production wells and raw water mains; evaluation of

existing production wells and operating/control systems; and design of improvements to

maximize raw water production. This includes direct experience working with regulatory

entities (NCDEQ) and in areas affected by the Central Coastal Plain Capacity Use Area

(CCPCUA) requirements.

V. ADDITIONAL SERVICES

In addition to the categories listed in Section IV above, please include in the Statement of

Qualifications a brief discussion regarding your firm’s in-house capability, if any, in the following

areas:

 Asset Management and Facility Condition Assessments

 Water Distribution System Hydraulic Modeling

 Sanitary Sewer Modeling, including pressure systems

 Easement Acquisition and Right-of-Way Issues

 Supervisory Control and Data Acquisition (SCADA) System Architecture and

Programming

Request for Qualifications

Master Agreement for Consulting Services

Page 3 of 8

November 4, 2025

VI. SUBMISSION REQUIREMENTS

To be considered for a Contract, firms must submit three (3) hard copies (one signed original and

two copies) and one electronic file copy (in PDF format by flash drive) of their completed

Statement of Qualifications, marked "RFQ for Master Agreement for Consulting Services", to

the following address:

Onslow Water and Sewer Authority

Attn: Kirsten Larsen, Engineering Coordinator

228 Georgetown Road

Jacksonville, NC 28540

Submittals must be received by no later than 4:00 pm (EDT) on December 4, 2025, to

be eligible for consideration.

Submittal packages may be hand-delivered during normal hours of operation (8:00 a.m. - 5:00

p.m. weekdays) or mailed. Firms mailing responses should allow sufficient time to ensure timely

receipt of their proposal; submittals received after the specified time and date will be deemed

invalid and returned unopened, regardless of cause. Statement of Qualification submittals will

not be accepted via fax or e-mail.

Qualification packages may be withdrawn by the firm upon written request, prior to the submittal

deadline.

By submitting a proposal, the firm acknowledges that they have read and understood the

provisions and terms and conditions under which the Authority and the firm would enter into a

valid contract. Firms taking exception to any part of a section of the RFQ or standard contract

language shall indicate such exemptions in their proposal. Failure to indicate any exceptions shall

be interpreted as the firm's intent to fully comply as written.

The Authority reserves the right to waive any informality, to reject any and all responses to this

RFQ, and to accept any responses which in its opinion may be in its best interest.

VII. STATEMENT OF QUALIFICATIONS

Firms shall submit a Statement of Qualifications package in accordance with the

requirements of this RFQ that presents their qualifications and understanding of the services

to be performed.

1. PREPARATION

1. Emphasis should be placed on the completeness of services offered and clarity of

content. The submittal should be carefully worded and must convey all the

information requested by the Authority. If errors or exceptions are found in the

firm's qualification package, or if the package fails to conform to the requirements

of the RFQ, the Authority will be the sole judge as to whether that variance is

significant enough to reject the firm's submittal.

Request for Qualifications

Master Agreement for Consulting Services

Page 4 of 8

November 4, 2025

2. Packages should be prepared simply and economically. All data, materials, and

documentation shall be available in a clear, concise form. The Authority does not

expect nor will any more favorable consideration be given to submittals with

excessively detailed covers or binding, color photographs, sample plans, non-

pertinent information on other accomplishments of the firm which have no direct

bearing on the listed Scope of Services, resumes of individuals who will not be

engaged in the work, or pages of other non-project related material.

3. Submittals shall be limited to a maximum of thirty (30) sheets (front and back, 60

pages of text total), bound in a single volume, double-sided 8 ½ x 11-inch page

size with a minimum 12-point font. Covers and section dividers do not count in the

page total. The submitting firm is solely responsible for all costs and expenses

associated with the preparation of the SOQ and any supplementary presentation

if requested by the Authority.

4. Submittals must be made in the official name of the individual, firm, or corporation

under which the business is conducted (showing the official business address)

and must include a cover letter signed in ink by a person duly authorized to legally

bind the business entity submitting the qualification.

2. REQUIRED CONTENT

At a minimum, firms shall include the following within the Statement of Qualifications:

1. A signed Cover Letter, which briefly states the firm's intention of submitting a

Statement of Qualifications. This letter shall be on the firm's letterhead and be

signed by a representative who has the authority to obligate the firm.

2. A Table of Contents, with page numbers.

3. A one-page summary narrative as to the firm's area(s) of interest, in-house

disciplines, resources, and basic qualifications regarding the Scope of Services

stated in the RFQ.

4. Names of principle(s) of the firm and states in which they are registered. Also

include the primary office location from which services will be provided and a point

of contact for questions/communications, with name and contact information.

5. A list of staff members and qualifications of those persons who would be assigned to

work with the Authority, based on the Scope of Services provided, including a basic

organizational chart. Resumes for selected individuals may be included as an

appendix and will not count towards the 30-sheet limit.

6. A separate discussion of the approach to be used by your firm in completing projects

under each of the three Experience Categories listed in Section IV this RFQ, including

an understanding of the activities necessary to reach the final product, who would be

assigned to these activities, and why your firm is most qualified to perform this work.

7. A list and description of your firm's previous experience over the last five (5) years that

Request for Qualifications

Master Agreement for Consulting Services

Page 5 of 8

November 4, 2025

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.