Project Information

Bid Title

RFP: Henderson County Parks and Rec Athletics and Activity Center ADA Upgrades

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

May 6, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Henderson County Parks and Rec Athletics and Activity Center ADA Upgrades	Wed 5/20/26	Open - accepting bids and proposals	Request for Proposals	View Details

Attachment Preview

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Memorandum To: Interested Qualified Bidders

From:

Subject:

Date:

Ronnie Kilby

Capital Projects Coordinator

Bryan Rhodes

Capital Projects Director

Request for Proposals:

Henderson County Parks and Rec Athletics & Activities Center ADA Upgrades

May 6, 2026

Mandatory Pre-Bid Meeting:

Proposals are due:

Location of Work:

May 13, 2026 @ 11:00 am

Henderson County Athletics & Activity Center

700 N. Grove Street

Hendersonville, NC 28792

May 20, 2026, by 3:00 pm

Henderson County Project Management

Attention: Bryan Rhodes

100 North King Street, Project Management

Hendersonville, NC 28792

Henderson County Athletics & Activities Center (AAC)

700 N. Grove Street

Hendersonville, NC 28792

Last Day for Questions:

May 15, 2026, at 3:00pm. Questions must be in written form by

email or USPS letter on or before, but NLT date indicated.

Submit all questions to the HC Capital Project Coordinator

rkilby@hendersoncountync.gov

Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County

Government Offices, 100 North King Street, Project Management, Hendersonville, North Carolina 28792

until May 20, 2026 @ 3:00 pm.

**Note** - It is the sole responsibility of the vendor that their bid reaches Henderson County, by the

designated date and time, indicated above.

Page 1 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

___________________________________________________________________________________

GENERAL:

Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials, traffic

control, supervision, disposal fees, permits, inspections to provide renovations to the restroom facilities and

two (2) entry ways to meet current ADA standards. This project will consist of renovation of the entryways

into both the men’s and women’s restrooms inside the facility. Appropriate renovations of the restrooms to

include, but not limited to are, at least one ADA compliant stall in each, modification of the shower areas to

meet ADA compliance, and modification to the exterior entry ways in two areas to ensure they meet ADA

compliance. Contractor is to meet or exceed all requirements and specifications outlined in the RFP and Pre-

Bid.

o Contractor is required to provide a scheduled timeline for the entire duration of the project.

o Night, evening, or weekend work may be required and will be coordinated through the Henderson

County Project Management Office

o Contractor is required to furnish all necessary supervision, labor, tools, equipment, and materials to

complete the work outlined in the RFP and Pre-bid meeting.

o Contractor will be required to provide a detailed written warranty for all work upon completion of

project.

SCOPE OF WORK:

o Men’s Restroom – Entry Way:

o Ramped transition down from gym floor; must meet ADA code and match existing finish.

o Demo of CMU divider walls as needed to achieve ADA-compliant landing.

o All new walls need to be painted to match existing; drywall is acceptable.

o Men’s Restroom – Bathroom:

o One stall must meet ADA standards.

o Install new phenolic panels in ADA-compliant configuration.

o Installation of one phenolic urinal divider panel.

o Men’s Restroom – Shower Area:

o Create one ADA-accessible shower stall using phenolic panels, panel color and finish should match

existing.

o Water to be spliced and routed from existing showers.

o Utilize existing floor drain.

o Women’s Restroom – Entry Way:

o Ramp down from gym floor; must meet ADA code and match existing finish.

o Women’s Restroom – Bathroom:

o Install new phenolic panels.

o Addition of one ADA accessible toilet in the adjacent locker room area; inclusive of all plumbing

and sewer tie-ins, and installation of new phenolic panels in appropriate configuration to meet ADA

compliance

o Women’s Restroom – Shower Area:

o Modify shower entry to be ADA compliant; finish floor to match existing.

o Entry Areas:

o Back Entry #1: Install concrete ramping into gym area from outside, demo any of the existing entry

that is necessary; must meet ADA requirements.

Page 2 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

___________________________________________________________________________________

o Back Entry #2 (Alternate): Re-work concrete including demo; possible addition of stairs; ramping to

parking lot must meet ADA requirements.

o General Requirements:

o All painting must match existing.

o All flooring inside bathrooms or shower areas must match existing.

o All necessary demolition and disposal of demolished materials is required

o ADA compliance is the primary objective; all renovations and repairs must support this.

o Contractor will be required to provide a 1-year warranty on workmanship from the substantial

completion date.

SITE CONDITIONS:

1. The Contractor will be responsible for permitting and scheduling of inspections.

2. The Contractor will be solely responsible for ensuring all work done meets the most current ADA

code

3. The Contractor will be responsible for providing own power for project.

4. The Contractor will be responsible for providing a dumpster.

5. The Contractor will be responsible for providing their own storage containers for material, as needed

6. Smoking is not permitted on the job site.

7. Contractor will need to barricade the work area with safety cones and caution tape to prevent

pedestrians from entering the work area.

8. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair

or replace at their expense.

9. All workers are required to wear proper work attire.

10. Weapons are prohibited on County property.

The following information must be included in the proposal:

1. All applicable licensure with North Carolina.

2. General Workday Schedule for “all anticipated workday start and completions” or stoppage.

3. Warranty on all above work

4. Proposals to be in the form of a proposed contract, signed by the bidder, and ready for the

County’s approval.

5. Include a copy of COI and W-9 form.

6. Proposals should include a lump sum price for the base bid work with separate pricing for each

alternate listed.

7. Contractor is required to price all alternates as well as base bid price.

8. Include all applicable taxes in proposal. Henderson County is not tax exempt.

9. Payment and Performance bond for 100% of the base bid are required for proposals over

$300,000.00.

10. Include the appropriate MWBE affidavits with the proposals over $300,000.00.

Page 3 of 4

Henderson County Capital Projects

100 North King Street, Project Management

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Project will be awarded based on base bid.

Base Bid:

$________________________

Alternate 1: Back Entry #2, Re-work concrete including demo. Possible addition of stairs.

Ramping into parking lot that must meet ADA Requirements.

$ ______________________________

ACCEPTANCE OF WORK

1. All work must be permitted by Henderson County and receive County inspections. Owner is to

receive written copies of all.

2. Owner is to receive all warranties, maintenance manuals, product data, and closeout documents.

See “Doing Business with Henderson County” for general information and Henderson County Insurance

and Bond Requirements along with Minority Business Participation Guidelines at

https://www.hendersoncountync.gov/county/page/doing-business-henderson-county

Terms & Conditions:

Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions

shown in the document found online at

https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms

_and_conditions_02.23.2022.pdf

These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in any

contract entered into as a result of this Request for Proposals (“RFP”).

Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these Terms

and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive

(unless Henderson County has notified the Bidder that the funding source for the goods or work sought

under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and

Conditions (and all subparts thereunder) may be excluded from a Proposal.

Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in

bidding on this project may contact Ronnie Kilby @ rkilby@hendersoncountync.gov .

Page 4 of 4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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