Project Information

Bid Title

Lawn Maintenance Services

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

Jun 17, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Lawn Maintenance Services
Category:	Public Works
Status:	Open

Description: The Town of Hartford is requesting sealed bids for lawn maintenance services at town facilities and several highway median areas. It is expected that this proposal should address a period from approximately July 1, 2026, through June 30, 2027. Proposal to include a cost per mowing season for each area and spring cleanup. View the full RFP (PDF). Publication Date/Time: 6/17/2026 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: FY2027 Lawn Maintenance Services

Attachment Preview

Town of Hartford

RFB 2026 06/08/26

Lawn Maintenance Services

The Town of Hartford is requesting sealed bids for lawn maintenance services at town

facilities and several highway median areas. It is expected that this proposal should

address a period from approximately July 1, 2026, through June 30, 2027. Proposal to

include a cost per mowing season for each area and spring cleanup.

Scope of Work: The scope of work shall include lawn maintenance services at the

locations noted at the end of this section. The maintenance services shall include mowing,

trimming, weeding, clean-up and spring clean-up at the Bugbee Senior Center, Park & Ride

lot, and the median and roundabout areas. The spring clean-up services shall include

clean-up and disposal of debris, limbs, and leaves which were not collected the previous

fall, etc. The mowing season will be from May 1st to November 1st of each year.

It is expected that mowing and trimming will be completed on a weekly basis, or as needed.

It should be noted that special attention must be given to areas where community flower

gardens are located. Mowing and trimming shall be completed in these areas with care not

to damage these areas; this includes not discharging grass clippings into the gardens.

Discharging clippings into traffic will not be allowed.

The Town requires signs to be used at both ends of the area being mowed, personnel shall

utilize Class 2 Traffic Vests, and all vehicles in the mowing areas shall utilize strobe lights.

You may contact the Highway Foreman for guidance with regards to types and placement

of signs.

Areas of Work:

• Bugbee Senior Center, 262 North Main Street, White River Junction, VT: The areas

of work shall include all lawned areas in front, sides, back of the building and

parking area.

• North Main Street Municipal Parking Lot (Across from Bugbee Senior Center): The

areas of work shall include all vegetated areas surrounding the parking area.

• Hartford Avenue Park and Ride (South of Bugbee Street Intersection): The areas of

work shall include all vegetated areas surrounding the parking area.

• Prospect Street: The area of work shall include the lawned areas easterly of the

sidewalk and river walkway from Maple Street to the second crosswalk.

• Median Strips: The areas of work shall include Route No. 5 South (North Hartland

Road) from the I-91 overpass south of the VA Cutoff Road to North Main Street,

North Main Street from US Route No. 5 to the intersection of Church Street, US

Route 5 North (Hartford Avenue) from the Route 14 (Maple Street) intersection to

Manning Drive, Pine Street along sidewalk from Maple Street to the White River

Junction Elementary School, and the center medians and roundabouts only along

Sykes Mountain Avenue from the US Route 5 intersection through the easterly end

of the Ralph Lehman Drive round-a-bout improvements.

• Bike Path from Colonial Drive to Dothan Brook School

• South Main Street Parking Lot: Back side of Parking Lot, behind the curbing and

islands.

Insurance: Contractor must maintain and provide proof of Workers Compensation,

Comprehensive General Liability Insurance, Automobile Liability Insurance and Property

Damage Insurance (minimum of $2,000,000 aggregate, $1,000,000 per occurrence). The

Town of Hartford is to be named as additionally insured on the certificate. The contractor

agrees to hold harmless, indemnify and defend the Town of Hartford for all liability arising

out of the project.

Selection Process: The basis of the proposal selection shall include:

• Prior experience and past record of performance

• Availability of workforce and equipment

• Cost

• Any or other criteria considered relevant by the Town

Instructions: Bids must be submitted in a sealed envelope clearly labeled “FY2027 Lawn

Maintenance Bids” and will be received at the Town Manager’s Office, 171 Bridge Street, 2nd

Floor, White River Junction, Vermont, 05001 no later than 11:00 AM on Tuesday, June 30,

2026. Bids received after the noted time and date will not be accepted. Faxed or emailed

bids will not be accepted. For questions on the bid, please contact Jeremy Delisle,

Assistant Public Works Director/Operations Manager at (802) 295-3622 or by email at

jdelisle@hartford-vt.org.

Rejection of Proposals: The Town of Hartford reserves the right to reject any or all

proposals or to award contracts as a whole or in part if it is deemed in the best interest of

the Town.

Revision to the Request for Proposals: The Town of Hartford reserves the right to modify

any technical and submission requirements associated with this proposal and the scope of

work.

Limitations of Liability: The Town of Hartford assumes no responsibility and no liability for

costs incurred by the proposer in responding to the Request for Proposal or in responding

to any further request for interviews, additional data, etc. prior to issuance of a contract.

Description of Work:

• All areas will have the lawns raked and debris pickup in the spring cleanup and as

needed during the mowing season.

• All gardens in and along with the medians will be weeded every other week. The

shrubs and trees do not need to be trimmed; this will be accomplished by Town

employees.

o Bugbee Senior Center: The lawn areas will be mowed and trimmed weekly

from the driveway entrance to the wooded bank on the west end of the

building and extending to the backyard triangle on the south side of building

and the small strip on the east end of the parking lot.

o North Main Street Municipal Parking Lot: The lawn areas will be mowed

and trimmed weekly from the parking entrance to the bridge sidewalk

extending to the bank above the railroad tracks.

o Hartford Avenue Park and Ride: The lawn areas will be mowed and

trimmed weekly from the fence to Route No. 5 and along the ends.

o Prospect Street: The lawn areas will be mowed and trimmed weekly

easterly of the sidewalk and river walkway from Maple Street to the second

crosswalk.

o Median Strips and Sidewalks: The median and sidewalk areas will be

mowed and trimmed weekly from edge of curb and from edge of pavement

back 20 feet, all obstacles will be trimmed around. Sidewalks will be mowed

on the backside one full mower width, where possible.

o Optional Work: Garden Mulch Replacement. This cost shall include

material and labor to replace mulch. This part of the contract will not be

executed unless specifically approved in writing by the Director of Public

Works.

o Bike Path: Trimming from Colonial Drive to Dothan Brook School. Once a

month trim 5 feet wide on both sides of path and clear any branches/shrubs

intruding on the bike path.

o South Main Street Parking Lot: Once a Month, weeding the islands within

the parking lot. Mowing grass area behind dumpsters. Mowing/trimming 10’

behind curbing on the southern and western portion of the parking lot.

TOWN OF HARTFORD

RFP 2026 06/08/26

BID SHEET

LAWN MAINTENANCE SERVICES

Company Name: ______________________________________________ Date: _____________

Area of Work

Spring Cleanup Cost Per Year Mowing Costs Per Season

1. Bugbee Senior Center

___________________________ _______________________________

2. North Main Street Parking Lot ___________________________ _______________________________

3. Hartford Avenue Park & Ride ___________________________ _______________________________

4. Prospect Street

___________________________ _______________________________

5. Medians & Sidewalks

___________________________ _______________________________

6. Optional Work

___________________________ _______________________________

7. Bike Path

___________________________ _______________________________

8. South Main Street Parking Lot ___________________________ _______________________________

Date: ____________________________ Bidder: _____________________________________

Authorized Signature

_____________________________________________________

Company Address

Contact Person:

Email Address:

Phone Number:

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

_____________________________________________________

Commodity Codes

• NAICS 561730Landscaping Services

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