Project Information

Bid Title

RFP - Video and Card Access Management System for Regional Utility District

Issuing Agency

Hamilton County

Location

Indiana

Published Date

Nov 3, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	RFP - Video and Card Access Management System for Regional Utility District
Category:	Council and Commissioner's Bid Notices
Status:	Open

Description: The purpose of this Request for Proposals (“RFP”) is to seek proposals from qualified vendors to design, furnish, and install a fully functional and expandable video surveillance and building access control system for the new Hamilton County Utility District facilities. Proposals are to be submitted electronically in PDF format and hard copy by Monday, December 1, 2025, at 12:00PM ET. Submission instructions are detailed in the Request for Proposals for Video and Card Access Management System Hamilton County Regional Utility District Hamilton County RFP HCRUD2501 (PDF) . Publication Date/Time: 11/3/2025 12:00 PM Closing Date/Time: 12/1/2025 12:00 PM Contact Person: CJ Taylor, Plan Commissioner Director, CJ.Taylor@hamiltoncounty.in.gov Related Documents: Notice of Request for Proposals for Video and Card Access Management System Hamilton County Regional Utility District - RFP HCRUD2501 (PDF) Request for Proposals for Video and Card Access Management System Hamilton County Regional Utility District Hamilton County RFP HCRUD2501 (PDF) Non-collusion Affidavit (PDF) ACH-Direct Deposit Form-Vendors (PDF) W-9 form for Vendors - fillable (PDF) E-Verify Affidavit (PDF)

Attachment Preview

Request for Proposals (RFP) for

Video and Card Access Management System

Hamilton County Regional Utility District

Hamilton County

RFP #HCRUD2501

This is an official notification that the Hamilton County Regional Utility District (the “County”),

has issued a Request for Proposals (“RFP”) for a video and card access management system.

Please promptly review the entire RFP included herein or posted on the official County website

at https://www.hamiltoncounty.in.gov/Bids.aspx for more information. Questions may be directed to

the Hamilton County Procurement Director at procurement@hamiltoncounty.in.gov or C.J.

Taylor at Cj.taylor@hamiltoncountyrud.in.gov.

Key submission deadlines and relevant dates are as follows:

Event

RFP issue date & 1st Advertisement

Second Advertisement

Deadline for questions

Proposals Due

Proposals Opened at Hamilton County

Regional Utility Board of Trustees

meeting

Date(s)

Monday, November 3, 2025, at 12:00 P.M. ET

Monday, November 10, 2025, 12:00 P.M. ET

Monday, November 24, 2025, 12:00 P.M. ET

Monday, December 1, 2025, 12:00 P.M. ET

Monday, December 8, 2025, at 10:00 A.M. ET

Hamilton County Regional Utility District will mail a hard copy of the solicitation only to those

requesting a copy. To request a copy, an authorized representative must contact the Hamilton

County Procurement Director at procurement@hamiltoncounty.in.gov, and specify in the subject

line the title of the solicitation.

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 561621Security Systems Services (except Locksmiths)

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