Project Information

Bid Title

Sewer System Maintenance and Repairs

Issuing Agency

City of Bangor

Location

Maine

Published Date

Jan 23, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-29

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-29
Bid Title:	Sewer System Maintenance and Repairs
Category:	Construction
Status:	Open

Description: The City of Bangor, Maine invites sealed proposals from qualified applicants to provide assistance with repair and maintenance of the City’s Sewer Collection System at specific sites within the City for a contract term of two (2) years with an option for renewing for up to four (4) additional 1-year terms. The anticipated annual budget for repairs over the first 2-year term is approximately $600,000 per year, though more funding may become available. The budget fiscal year is July-June and funds from this account may be used for other sewer repairs and projects that are not part of this Maintenance and Repairs contract. Publication Date/Time: 1/23/2026 12:00 AM Publication Information: Public Closing Date/Time: 2/18/2026 2:00 PM Submittal Information: Email bids@bangormaine.gov; Mailing 73 Harlow St., Bangor, ME 04401 Bid Opening Information: Public Addendum Date/Time: 02/11/2026 Pre-bid Meeting: 01/30/2026 Related Documents: P26-29 Sewer System Maintenance and Repairs-RFP

Attachment Preview

Request for Proposals (RFP)

Sewer System Maintenance and Repairs

Proposal No. P26-29

Issue Date: January 23, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor, Maine invites sealed proposals from qualified applicants to provide

assistance with repair and maintenance of the City’s Sewer Collection System at

specific sites within the City for a contract term of two (2) years with an option for

renewing for up to four (4) additional 1-year terms. The anticipated annual budget for

repairs over the first 2-year term is approximately $600,000 per year, though more

funding may become available. The budget fiscal year is July-June and funds from this

account may be used for other sewer repairs and projects that are not part of this

Maintenance and Repairs contract.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the

responsibility for downloading, reading, and bidding by the terms and conditions set forth

in the City’s “General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if

you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 11) and all materials requested in

Section XI. Proposal Content electronically or in an envelope via submission methods

listed below. The envelope or subject line must be clearly marked as "Proposal No. P26-

29: Sewer System Maintenance and Repairs."

Submissions must be received by 2:00 P.M. on Wednesday, February 18, 2026.

Submission of documents can be completed by:

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A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow

Street, Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “"Proposal No. P26-29: Sewer System Maintenance

and Repairs." Proposals will be publicly opened at the time stated above in the Paul

Bunyan Room (first floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as

possible after the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

P.M., Friday, February 6, 2026.

The City will provide a response by 4:30 P.M. on Wednesday, February 11, 2026. This

response will be in the form of an addendum, accessible on the City's website.

Notifications will be sent to those who have signed up to receive notifications at

www.bangormaine.gov/bids through NotifyME. Notifications will be sent when new

addenda are released.

V. Pre-Bid Meeting

A non-mandatory pre-bid meeting will be held on Friday, January 30, 2026 in the Paul

Bunyan Room at Bangor City Hall 73 Harlow Street Bangor, Maine at 1:00 PM.

VI. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to

be received by the Purchasing Department before the submittal deadline. Any proposal,

portion of a proposal, or requested proposal revision received at the City Purchasing

Department after the time and date specified will be returned to the Proposer unopened

or, if by electronic submission, deleted without being opened.

VII. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date

of opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in

writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

VIII. Rejection

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The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of the

City. The City also reserves the right to request clarification of any details from the

successful Proposer. The evaluation of proposals and determination of the award will be

at the discretion of the City and its judgment shall be final and without right of recourse

by any Proposer.

IX. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal

price. Upon request, a tax exemption certificate for the City of Bangor shall be

furnished to the successful Proposer.

B. Bid Form and Requirements: The Bid Form (page 10) and all materials requested

in Section XIII. Proposal Content must be completed and returned with the

proposal to be considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an

additional insured where applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$1,000,000 combined single limit

$2,000,000 aggregate

X. Background

The City operates and maintains a sewer collection system of approximately 154 miles

of service, collector, and interceptor sewer mains. Repair and maintenance of this

system is a continual and ongoing process. This request for proposal seeks additional

help from qualified Contractors to assist the City to conduct this work in a timely and

efficient manner.

The City is seeking a CONTRACTOR to repair, replace and/or install new sewer pipe

and manholes throughout the City. The City has been utilizing a Contractor under this

Sewer System Repair and Maintenance contract since 2015 and it has proved to be an

effective way of completing a significant amount of repair in an efficient manner.

Existing sewer pipes are constructed from a variety of materials including Vitrified Clay,

Brick and Concrete. Repairs to pipes are to be made with new SDR35 PVC pipe

(unless otherwise specified) of appropriate diameter to convey the expected sewage

flow. In no case shall the effective diameter of a sewer line be decreased. Repairs or

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replacement of manholes will be with new, precast concrete manholes unless

specifically exempted by the City.

XI. Proposal Content

In addition to the attached proposal form, proposers must furnish all information

requested and follow the instructions as noted herein. Additional information may be

submitted if deemed helpful in the selection process.

All Federal and State taxes must be excluded from the pricing on the Proposal Form. A

tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer upon request.

XII. Scope of Services

In the early spring of each year, the CONTRACTOR shall meet with City staff to review

the planned repair work for the coming construction season. The City and the

Contractor’s Project Manager will conduct site visits to confirm the locations of proposed

work and to discuss the specific scope of work for each area. Typical work will include

the repair or replacement of buried sewer lines, manholes, stormwater pipes and catch

basins. The City will typically provide a plan and profile for repairs to be completed for

non-emergency repairs.

The contractor awarded the bid shall not subcontract more than 20% (by dollar value) of

the pipe and manhole work. In addition, the scope of services includes, but is not

limited to, the following:

Spot Repair Construction Activities:

1. Provide a designated Project Manager.

2. Obtain all required permitting and bonding including Shoreland Zone Location

Permits and Street Opening Permits (fees waived for Street opening permits).

3. Field Verify invert elevations of all structures and pipe runs to be worked on

as part of the designated project.

4. Submit shop drawings of structures to be installed for approval by the City’s

Project Manager.

5. Provide all traffic control per MUTCD regulations. A traffic control plan may be

required to be submitted to the City in certain situations.

6. Provide adequate erosion control measures to protect adjacent natural

resources and storm drain systems in accordance with all State and Local

Regulations.

7. Provide maintenance of sewer flows including bypass pumping as needed in

accordance with Maine Department of Environmental Protection regulations. If

bypass-pumping is required, the contractor will provide a flow control plan, in

advance, to be approved by the City.

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8. Provide all excavation, and support activities needed to complete the project.

9. Provide proper trench shoring in accordance to OSHA regulations.

10. Provide proper lighting when work is required after sunset.

11. Provide notification and coordination with all abutting property owners.

12. Confirm the location of all existing utilities in the field.

13. Provide mechanical compaction of all backfill materials in lifts not to exceed 1

foot in depth.

14. Restore surface to existing conditions after construction activities are completed

as directed by the City.

15. Provide trained, qualified, competent labor for pipe and manhole installation.

16. Provide appropriate pressure testing and mandrel testing on all sewer pipe.

17. Provide vacuum testing on all precast manholes (excluding doghouse style

installations).

18. Coordinate with City Sewer Maintenance Division to allow for CCTV inspection

as needed during or post-construction.

Note: Some projects may be time sensitive due to coordination with other construction

projects and/or City’s roadway maintenance schedule. Coordination will be required with

the City, and at times other contractors.

Down-time / Stand-by:

There may be times when unforeseen conditions will require that the City conduct

further investigation after the Contractor has begun a project and construction activities

must be halted until a solution can be determined. The City of Bangor will not pay

down-time for crew hours during this period. The City does recognize however that

there is a cost to having equipment stay idle on a project site. Down-time will be paid

on equipment daily for each full day that the equipment remains idle. Maximum down

time paid will be three days. Equipment down-time must be approved by the City of

Bangor prior to payment requisition. Inclement weather will not be an excuse for down-

time. Excavation equipment is the only equipment that will be eligible for down-time

reimbursement.

With this proposal, the Contractor shall provide a schedule of the daily down-time cost

for their excavation equipment to be used on this project. If this schedule is not

provided, the City will not reimburse for equipment down-time.

Equipment Charges shall be included with the bid in the spaces provided under the

References Section of the Bid Form.

Emergency Response:

Emergent situations requiring prompt response by the contractor are expected from

time to time. The City will be the party in the contract that declares when there is an

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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