Project Information

Bid Title

RFP - Public Farmland Manager

Issuing Agency

City of Bainbridge Island

Location

Washington

Published Date

Dec 1, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFP - Public Farmland Manager
Category:	RFP - Public Farmland Management
Status:	Open

Description: Public Farmland Manager Publication Date: December 1, 2025 Purpose The City of Bainbridge Island is seeking an individual or firm to manage leased and commonly used portions of its publicly owned farmland.  The City owns 60 acres of farmland, 21 acres of which are leased by farmers with additional property, roads, fencing and an irrigation system used by multiple farmers. The manager will fill a range of responsibilities, including communication, shared resource coordination, identifying and prioritizing repair and maintenance projects, and documentation of the existing conditions. Bainbridge Island Background The City of Bainbridge Island is located in the State of Washington, on ancestral territory of the suq ` ? abs ? “ People of Clear Salt Water ” (Suquamish People). We have a Government-to-Government relationship with the Suquamish Tribe which informs some of our work. Bainbridge Island has an area of 26 square miles, with 52 miles of shoreline, dense forests, sparsely populated suburban development, and an estimated population of 25,000. The entire Island is incorporated as one city. The City of Bainbridge Island is located in Kitsap County. The City of Bainbridge Island uses a Council/Manager form of government and our values are represented through our Climate Action Plan, Sustainable Transportation Plan, Housing Action Plan, Comprehensive Plan, ADA Transition Plan, and the use of a Racial Equity and Climate Lens on major projects. Anticipated Scope of Work The City’s Farm Manager will ensure that farmers are adhering to the terms of their leases and that common resources are adequately maintained and fairly used.  The City’s goal is to support economically-viable local agriculture. The Farm Manager’s primary scope of work is: Coordinate shared resources and resolve any disputes that may arise between the leasehold farmers. Perform routine maintenance of public farmland infrastructure. Assess maintenance and repair needs of public farmland infrastructure Serve as point of contact with the City of Bainbridge Island for all farmers. Document existing conditions and build document library. Promote the products of the farmers. Recruit and select leasehold Farmers, in substantial alignment with prior practice. Ensure compliance with lease terms and conditions. Other activities, as need arises. Anticipated Compensation The estimated budget is up to $5,000 per month for up to one year after contract execution, paid at an hourly rate of $60 plus approved expenses.  Total compensation, including reimbursement for eligible and approved expenses, will not exceed $60,000. Submittals Individuals or firms wishing to respond to this Request for Proposals should provide a description of their capabilities. Required information to be included in a letter of interest: Description of proposed approach to supporting farmers in their work on the City’s farmland and in achieving economic viability. Description of proposed approach to developing a preventive and major maintenance program for all publicly owned farmland and infrastructure. Information demonstrating capacity to deliver services as described, either by providing examples or documenting approach. Strategy for communication with current leasing farmers, community and City staff. Estimate of when services can begin. Recommended information: Demonstrate an understanding of related local services and programs currently being provided on Bainbridge Island Demonstrate an understanding of the City’s values related to sustainability, equity, and inclusion Schedule The City is seeking a farmland manager to begin work in January of 2026. Proposals due (for first review)                         Friday, Dec. 19, 2025 Interviews (if desired)                                   Week of January 5, 2026 Manager selected                                       Week of January 12, 2026 Agreement finalized                           On or before January 21, 2026 The City reserves the right to continue to accept proposals after the initial due date, and to adjust the schedule accordingly. Review and Selection Process Evaluation Criteria Max. Points Methodology and approach to scope of work 30 Individual/firm/project team experience, qualifications and approach 20 Applicability of approach to Bainbridge Island 20 Proposal timeliness and attention to detail 10 Total possible written submittal 80 Optional Interviews and Demonstrations 20 Total Evaluation 100 Submit your qualifications by Friday, Dec. 19, 2025.  Submittals should include a cover letter and a resume. Responses should be sent via email under the subject Public Farmland Management to For security reasons, you must enable JavaScript to view this E-mail address.. Submittals received by the deadline will be included in the first review process. Submittals received after the deadline may be considered, at the sole discretion of City staff. Email is the preferred method, but responses may also be mailed or dropped off at City Hall (Monday – Friday, from 8:00 AM to 4:00 PM, except federal holidays). Print copies should be double-sided, with no cover or binding. City Hall 280 Madison Ave N Bainbridge Island, WA 98110 Attention: Ellen Schroer, Deputy City Manager Assurances of Nondiscrimination Title VI The City of Bainbridge Island, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Americans with Disabilities Act (ADA) Information/Pledge ? The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability in all its programs and activities. ? We pledge to make our bid process accessible and user-friendly for everyone. If you are having difficulty viewing or navigating the content of this document, or note any content, feature, or functionality that you believe is not fully accessible to people with disabilities, please contact us at For security reasons, you must enable JavaScript to view this E-mail address. or 206.842.2545 for assistance. Please note the nature of your accessibility concern, the preferred format in which to receive the online material (hard copies are available), the Web page address of the requested material, and the best way to contact you. Nondiscrimination Statement The City of Bainbridge Island hereby notifies all bidders that all bidders and contractors will be selected, compensated and, if necessary,  terminated without regard to sex/gender, race, national origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual orientation, gender identity, disability, genetic information or any other basis prohibited by law. In alignment with the City of Bainbridge Island’s equity and inclusion goals, we encourage organizations led by those who identify as women or members of traditionally marginalized communities, or who are or could be certified as Minority Business Enterprise/Women Business Enterprise (MBE/WBE), Disadvantaged Business Enterprise (DBE), or equivalent to respond. Terms and Conditions ? Questions regarding this RFP or the submittal process should be directed to Ellen Schroer, Deputy City Manager, 206.780.8619, For security reasons, you must enable JavaScript to view this E-mail address. . Selected applicants will be required to execute a City of Bainbridge Island Professional Services Agreement, obtain a City of Bainbridge Island Business License, and demonstrate compliance with the City’s insurance requirements (briefly explained below). ? ? The City reserves the right not to select any of the applicants, and the right to select an individual or firm not from this application process.  The City further reserves the right to waive irregularities and informalities in this process. This RFP does not obligate the City to pay any cost incurred by applicants in responding to this RFP. All such costs shall be borne solely by each applicant. Furthermore, this RFP does not obligate the City to enter into a contract with any applicant responding to this RFP. ?? Insurance requirements The selected bidder shall maintain the following insurance limits: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Other insurance requirements may apply. Publication Date/Time: 12/1/2025 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: RFP - Public Farmland Manager

Attachment Preview

Request for Proposals

Publication Date: December 1, 2025

Public Farmland Manager

Purpose

The City of Bainbridge Island is seeking an individual or firm to manage leased and commonly used

portions of its publicly owned farmland. The City owns 60 acres of farmland, 21 acres of which are

leased by farmers with additional property, roads, fencing and an irrigation system used by multiple

farmers.

The manager will fill a range of responsibilities, including communication, shared resource

coordination, identifying and prioritizing repair and maintenance projects, and documentation of

the existing conditions.

Bainbridge Island Background

The City of Bainbridge Island is located in the State of Washington, on ancestral territory of the

suq ʷ̀ abš “People of Clear Salt Water” (Suquamish People). We have a Government-to-Government

relationship with the Suquamish Tribe which informs some of our work. Bainbridge Island has an

area of 26 square miles, with 52 miles of shoreline, dense forests, sparsely populated suburban

development, and an estimated population of 25,000. The entire Island is incorporated as one

city. The City of Bainbridge Island is located in Kitsap County.

The City of Bainbridge Island uses a Council/Manager form of government and our values are

represented through our Climate Action Plan, Sustainable Transportation Plan, Housing Action

Plan, Comprehensive Plan, ADA Transition Plan, and the use of a Racial Equity and Climate Lens on

major projects.

Anticipated Scope of Work

The City’s Farm Manager will ensure that farmers are adhering to the terms of their leases and that

common resources are adequately maintained and fairly used. The City’s goal is to support

economically-viable local agriculture. The Farm Manager’s primary scope of work is:

1. Coordinate shared resources and resolve any disputes that may arise between the

leasehold farmers.

2. Perform routine maintenance of public farmland infrastructure.

3. Assess maintenance and repair needs of public farmland infrastructure

4. Serve as point of contact with the City of Bainbridge Island for all farmers.

5. Document existing conditions and build document library.

6. Promote the products of the farmers.

7. Recruit and select leasehold Farmers, in substantial alignment with prior practice.

8. Ensure compliance with lease terms and conditions.

9. Other activities, as need arises.

1|Page

City of Bainbridge Island

Request for Proposals – Public Farmland Management

Publication date: Dec. 1, 2025

Due date (first review): Dec19, 2025

Anticipated Compensation

The estimated budget is up to $5,000 per month for up to one year after contract execution, paid at

an hourly rate of $60 plus approved expenses. Total compensation, including reimbursement for

eligible and approved expenses, will not exceed $60,000.

Submittals

Individuals or firms wishing to respond to this Request for Proposals should provide a description of

their capabilities.

Required information to be included in a letter of interest:

 Description of proposed approach to supporting farmers in their work on the City’s farmland

and in achieving economic viability.

 Description of proposed approach to developing a preventive and major maintenance

program for all publicly owned farmland and infrastructure.

 Information demonstrating capacity to deliver services as described, either by providing

examples or documenting approach.

 Strategy for communication with current leasing farmers, community and City sta .

 Estimate of when services can begin.

Recommended information:

 Demonstrate an understanding of related local services and programs currently being

provided on Bainbridge Island

 Demonstrate an understanding of the City’s values related to sustainability, equity, and

inclusion

Schedule

The City is seeking a farmland manager to begin work in January of 2026.

Proposals due (for first review)

Interviews (if desired)

Manager selected

Agreement finalized

Friday, Dec. 19, 2025

Week of January 5, 2026

Week of January 12, 2026

On or before January 21, 2026

The City reserves the right to continue to accept proposals after the initial due date, and to adjust

the schedule accordingly.

2|Page

City of Bainbridge Island

Request for Proposals – Public Farmland Management

Publication date: Dec. 1, 2025

Due date (first review): Dec19, 2025

Review and Selection Process

Evaluation Criteria

Methodology and approach to scope of work

Individual/firm/project team experience, qualifications and approach

Applicability of approach to Bainbridge Island

Proposal timeliness and attention to detail

Total possible written submittal

Optional Interviews and Demonstrations

Total Evaluation

Max. Points

30

20

20

10

80

20

100

Submit your qualifications by Friday, Dec. 19, 2025. Submittals should include a cover letter and a

resume. Responses should be sent via email under the subject Public Farmland Management to

CityAdmin@bainbridgewa.gov. Submittals received by the deadline will be included in the first

review process. Submittals received after the deadline may be considered, at the sole discretion of

City sta .

Email is the preferred method, but responses may also be mailed or dropped o at City Hall

(Monday – Friday, from 8:00 AM to 4:00 PM, except federal holidays). Print copies should be double-

sided, with no cover or binding.

City Hall

280 Madison Ave N

Bainbridge Island, WA 98110

Attention: Ellen Schroer, Deputy City Manager

Assurances of Nondiscrimination

Title VI

The City of Bainbridge Island, in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will a irmatively ensure that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be a orded full and fair opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

Americans with Disabilities Act (ADA) Information/Pledge

The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504)

and the Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of

disability in all its programs and activities.

We pledge to make our bid process accessible and user-friendly for everyone. If you are having

di iculty viewing or navigating the content of this document, or note any content, feature, or

3|Page

City of Bainbridge Island

Request for Proposals – Public Farmland Management

Publication date: Dec. 1, 2025

Due date (first review): Dec19, 2025

functionality that you believe is not fully accessible to people with disabilities, please contact us at

cityadmin@bainbridgewa.gov or 206.842.2545 for assistance.

Please note the nature of your accessibility concern, the preferred format in which to receive the

online material (hard copies are available), the Web page address of the requested material, and

the best way to contact you.

Nondiscrimination Statement

The City of Bainbridge Island hereby notifies all bidders that all bidders and contractors will be

selected, compensated and, if necessary, terminated without regard to sex/gender, race, national

origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual

orientation, gender identity, disability, genetic information or any other basis prohibited by law.

In alignment with the City of Bainbridge Island’s equity and inclusion goals, we encourage

organizations led by those who identify as women or members of traditionally marginalized

communities, or who are or could be certified as Minority Business Enterprise/Women Business

Enterprise (MBE/WBE), Disadvantaged Business Enterprise (DBE), or equivalent to respond.

Terms and Conditions

Questions regarding this RFP or the submittal process should be directed to Ellen Schroer, Deputy

City Manager, 206.780.8619, eschroer@bainbridgewa.gov.

Selected applicants will be required to execute a City of Bainbridge Island Professional Services

Agreement, obtain a City of Bainbridge Island Business License, and demonstrate compliance with

the City’s insurance requirements (briefly explained below).

The City reserves the right not to select any of the applicants, and the right to select an individual or

firm not from this application process. The City further reserves the right to waive irregularities and

informalities in this process. This RFP does not obligate the City to pay any cost incurred by

applicants in responding to this RFP. All such costs shall be borne solely by each applicant.

Furthermore, this RFP does not obligate the City to enter into a contract with any applicant

responding to this RFP.

Insurance requirements

The selected bidder shall maintain the following insurance limits:

1. Automobile Liability insurance with a minimum combined single limit for bodily injury and

property damage of $1,000,000 per accident.

2. Commercial General Liability insurance shall be written with limits no less than $1,000,000

each occurrence, $2,000,000 general aggregate.

Other insurance requirements may apply.

4|Page

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.