Project Information

Bid Title

HVAC Preventative Maintenance, Service and Repairs

Issuing Agency

Valencia College

Location

Florida

Published Date

Mar 5, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-30

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Main

Agency
Valencia College

Status
Active

Fiscal Year
2026

Primary Contact
Regina Peeples

Title
HVAC Preventative Maintenance, Service and Repairs

Secondary Contact
Valencia Procurement

Number
RFP 2026-30

Tertiary Contact

Type
Announcement

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The District Board of Trustees of Valencia College, Florida (College) is inviting qualified State of Florida Certified Mechanical Contractors (referred to as Contractor) to submit proposals to provide quarterly and annual HVAC preventative maintenance, HVAC repair and service work, Liebert Cooling System Maintenance, and Repairs and small projects less than $300,000.
Please Note: A (Non-Mandatory) Site-Visit/Walk Through will be held on March 24, 2026 8:00am-3:45pm(EST) starting at 8:00am on West Campus 1800 S. Kirkman Road Orlando, FL 32811.
*(Review Section 1.7 for Site Visit protocol & schedule)

Dates(All times are listed as EST )

Broadcast Date
3/5/2026 4:00 PM EST

Question End Date
4/3/2026 10:00 AM EST

Sample Due Date

Due Date
4/10/2026 12:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
3 Day(s)

Sample Due Date Reminder Notification
3 Day(s)

Due Date Reminder Notification
3 Day(s)

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
3/24/2026	8:00 AM	No	(Non-Mandatory) Site-Visit/Walk Through will be held on March 24, 2026 8:00am-3:45pm(EST) starting at 8:00am on West Campus 1800 S. Kirkman Road Orlando, FL 32811.

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 6

Type	Name	Description	File Type
Request for Proposal	RFP 2026-30 HVAC Preventative Maintenance Service and Repairs.pdf	RFP 2026-30, Solicitation Document	PDF
Request for Proposal	ATTACHMENT 1 GENERAL TERMS & CONDITIONS.pdf	ATTACHMENT 1: General Terms and Conditions	PDF
Request for Proposal	ATTACHMENT 2 Insurance Requirements.pdf	ATTACHMENT 2 : Insurance Requirements	PDF
Request for Proposal	ATTACHMENT 3 Cost Proposal Form.pdf	ATTACHMENT 3: Cost Proposal Form	PDF
Request for Proposal	ATTACHMENT 4 EXHIBITS A-J.pdf	ATTACHMENT 4: Exhibits A-J	PDF
Request for Proposal	ATTACHMENT 5 - PUBLIC MEETING ONLINE ACCESS.pdf	ATTACHMENT 5: Public Meeting Online Access	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 11

Code	Description
[031-67]	HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[941-55]	HVAC Systems Maintenance and Repair, Power Plant
[992-47]	HVAC System Testing, Balancing and/or Troubleshooting Services
[031-76]	Recycled HVAC Products, Accessories, and Supplies
[220-14]	Energy Computerized Control Systems for HVAC, Lighting, Utilities, etc. Combination
[910-17]	Energy Computerized Control System (HVAC, Lighting, Utilities, etc) Installation, Maintenance and Repair Services
[911-36]	C.I.P., HVAC Balancing Services
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[931-7]	Appliances and Equipment, Household, (Not Laundry or HVAC) Maintenance and Repair
[936-48]	Industrial Equipment (Not Construction and Repair, or HVAC) Maintenance and Repair
[967-2]	Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services

Publications

Total: 3

Publication	Date
Orlando Sentinel	3/9/2026
Orlando Sentinel	3/16/2026
Orlando Sentinel	3/23/2026

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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