Project Information

Bid Title

Replacements Parts for Optical Remote Sensing-Mobile Lab

Issuing Agency

South Coast Air Quality Management District

Location

California

Published Date

Mar 6, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q2026-03

Original Source

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Project Description

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
Q2026-03	Replacements Parts for Optical Remote Sensing-Mobile Lab	None	3/10/2026 02:00 PM	Catalina Tsai (909) 396-2665	Q2026-03

Attachment Preview

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR QUOTATION (RFQ) FOR REPLACEMENTS PARTS FOR

OPTICAL REMOTE SENSING-MOBILE LAB

Q2026-03

PURPOSE

South Coast Air Quality Management District (South Coast AQMD) invites sealed quotes from qualified

firms interested in providing Replacement Parts for South Coast AQMD Optical Remote Sensing Mobile

Laboratory (ORS-ML). In preparation of this Request for Quotes (RFQ), the word “Proposer,” “Contractor,”

“Vendor,” and “Consultant” are used interchangeably.

INDEX - The following are contained in this RFQ.

Section I

Section II

Section III

Section IV

Section V

Attachment A

Attachment B

Attachment C

Background/Information/Schedule of Events

Participation in the Procurement Process

Response Submittal Requirements

Qualification Evaluation and Selection Criteria

Request for Quotation

Terms and Conditions

Participation in the Procurement Process

Certifications and Representations

SECTION I:

BACKGROUND/INFORMATION/SCHEDULE OF EVENTS

South Coast AQMD is a regional governmental agency responsible for meeting air quality health standards

in Orange County and parts of Los Angeles, Riverside and San Bernardino counties.

South Coast AQMD has the need to procure replacement parts for South Coast AQMD ORS-ML to continue

conducting mobile surveys to monitor air toxics in the Los Angeles air basin.

SOUTH COAST AQMD CONTACT PERSONS:

Questions regarding the content or intent of this RFQ or on procedural matters should be addressed to:

Administrative:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3520

Technical:

Catalina Tsai, Air Quality Specialist

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-2665

Page 1 of 43

SCHEDULE OF EVENTS

February 6, 2026

March 10, 2026

March 20, 2026

April 10, 2026

December 1, 2026

Release of RFQ

RFQ Closes, 2:00 P.M.

Quotation Evaluation

Issue Purchase Order

Delivery/Installation of Replacement Parts

Please note that South Coast AQMD is closed on Monday and cannot receive bid submittals

accordingly.

SECTION II:

PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business enterprises,

women business enterprises, disabled veteran business enterprises and small businesses have a fair and

equitable opportunity to compete for and participate in South Coast AQMD contracts. Attachments B and C

to this RFQ contain definitions and further information.

SECTION III:

RESPONSE SUBMITTAL REQUIREMENTS

QUOTES - All quotes must be submitted according to specifications set forth in this RFQ.

SIGNATURE- Quotes must be signed by an authorized representative of the vendor.

DUE DATE - Four (4) complete hard copies and one (1) digital copy (provided on a USB flash drive) of

the quotes must be submitted. Quotes must be typewritten and submitted in a sealed envelope, plainly

marked in the upper, left-hand corner with the name and address of the vendor with the words, “Request for

Quotation Q2026-03". It should be addressed to:

Procurement Unit

South Coast Air Quality Management District 21865

Copley Drive

Diamond Bar, CA 91765

Quotes are due no later than 2:00 p.m. on March 10, 2026. Any corrections or resubmissions of the

quote will not be sufficient reason to extend the deadline.

No late quotations will be accepted under any circumstances.

Grounds for rejection: A quote may be rejected if:

1.

It is not prepared in the format described, or

2.

It is signed by an individual not authorized to represent the firm.

Page 2 of 43

FORMAT - the content and format of the quote will adhere to the specifications listed below. Failure to

follow this format may result in quote disqualification.

1.

The name and address of the vendor must be typed on the title page of the RFQ. An

authorized signature is also required.

2.

Include completed documents contained in Certifications and Representations

attachment.

3.

Submit four (4) complete hard copies and one digital copy of the RFQ response.

SECTION IV:

EVALUATION AND SELECTION CRITERIA

Award will be made to the vendor submitting the lowest cost quotation which is fully responsive

to the specifications set forth in the RFQ, and/or providing the best value to the South Coast

AQMD in accordance with the South Coast AQMD Procurement Policy and Procedure.

It is the policy of the South Coast AQMD to receive at least as favorable pricing, warranties, conditions,

benefits and terms as other customers or clients making similar purchases or receiving similar services. To

this purpose, formal bidding procedures, sole source awards, and RFP/RFQ processes will include a

certification for “most favored customer” status. South Coast AQMD will give preference, where appropriate,

to vendors who certify that they will provide “most favored customer” status to the South Coast AQMD.

For purposes of determining lowest cost, cost shall be determined based upon the following factors which

comprise South Coast AQMD’s Cost of Ownership:

1) Base price of replacement parts.

2) Discount for old parts. The bidder may offer a discount on the unit base price of the proposed

replacement parts in exchange for receiving used parts from South Coast AQMD. This discount

shall be put in absolute dollar terms (not a percentage of base unit price). South Coast AQMD, at

its option, may consider the discount in the cost evaluation; however, the cost evaluation shall be

made either with the inclusion of all proposed discounts, or without the inclusion of any proposed

discounts.

3) Warranty on replacement parts for first year.

Disabled Veteran Business Enterprises (DVBE’s), Small Businesses, Zero or Near-Zero Emission Vehicle

Businesses, Off-Peak Hours Delivery Businesses, Local Businesses and businesses offering the South

Coast AQMD most favored customer pricing status, meeting the definitions contained in Attachments B and

C of this RFQ shall be granted a preference in an amount equal to the percentage listed below of the lowest

cost responsive quote (preference percentage points):

Page 3 of 43

Small Business or Small Business Joint Venture

5%

DVBE or DVBE Joint Venture

5%

Zero or Near-Zero Emission Vehicle Business

5%

Local Business (Non-EPA Funded Projects only)

2%

Off-Peak Hours Delivery Business

2%

Most Favored Customer Pricing Status

2%

To receive additional preference percentage points in the evaluation process for the categories

of Small Business or Small Business Joint Venture, DVBE or DVBE Joint Venture or Local Business

(for non-EPA funded projects), the bidder must submit a self-certification at the time of quotation

submission certifying that the bidder meets the requirements set forth Attachments B and C. To receive

preference percentage points for the use of DVBE and/or Small Business subcontractors, at least 25

percent of the total contract value must be subcontracted to DVBEs and/or Small Businesses. To

receive preference percentage points as a Zero or Near-Zero Emission Vehicle Business, the bidder

must demonstrate to the Executive Officer, or designee, that supplies and materials delivered to South

Coast AQMD are delivered in vehicles that operate on clean-fuels. To receive percentage points as a

Local Business, the bidder must affirm that it has an ongoing business within the South Coast AQMD at

the time of the bid/quotation submittal and that 90% of the work related to the contract/purchase order

will be performed in the South Coast AQMD. Federally funded projects are not eligible for local business

percentage points. To receive preference percentage points as an Off-Peak Hours Delivery Business,

the proposer must submit, at quotation submission, certification of its commitment to delivering supplies

and materials to South Coast AQMD between the hours of 10:00 a.m. and 3:00 p.m. Businesses offering

Most Favored Customer status shall be granted a preference in an amount equal to 2 percent of the

lowest cost responsive bid. The cumulative preference percentage points awarded for Small Business,

DVBE, use of Small Business or DVBE Subcontractors, Local Business, Zero or Near-Zero Vehicle

Business and Off-Peak Hour Delivery Business shall not exceed 15 preference percentage points.

Specify Yes/No next to the applicable categories as they pertain to price and delivery of the

item(s) on this RFQ only. In order to receive eligible business preference/percentage points,

vendor must complete this section:

Disabled Veteran Business Enterprise

Disabled Veteran Business Enterprise

Joint Venture

Small Business

Small Business Joint Venture

Local Business*

Zero or Near-Zero Vehicle

Business**

Off-Peak Hours Delivery

Business

Most Favored Customer Pricing

Status

**If you answered “yes” for above Zero or Near-Zero Emission Vehicle Business, complete section below.

Check the type of vehicle that qualifies your business as a Zero or Near-Zero Emission Vehicle Business

in conducting deliveries to South Coast AQMD. If a common carrier is used, please list the carrier’s

name. This information is subject to verification.

Page 4 of 43

Type of Zero or Near-Zero Emission Vehicle:

Electric Powered Vehicle

Compressed Natural Gas (CNG) Powered

Vehicle

Liquefied Natural Gas (LNG) Powered Vehicle

Liquefied Petroleum (LPG) Powered Vehicle

Ethanol Powered Vehicle

Methanol Powered Vehicle

Hydrogen Powered Vehicle

Check

Vehicle

Type

Name of Common Carrier

(if applicable)

The Procurement Section will be responsible for monitoring compliance of suppliers awarded purchase

orders based upon use of low-emission vehicles or off-peak traffic hour delivery commitments through the

use of vendor logs which will identify the contractor awarded the incentive. The purchase order shall

incorporate terms which obligate the supplier to deliver materials in low-emission vehicles or deliver

during off-peak traffic hours. The Receiving department will monitor those qualified supplier deliveries to

ensure compliance to the purchase order requirements. Suppliers in non-compliance will be subject to a

two percent of total purchase order value penalty. The Procurement Manager will adjudicate any disputes

regarding either low-emission vehicle or off-peak hour deliveries.

The Governing Board has approved a Bid Protest Procedure which provides a process for a bidder

or prospective bidder to submit a written protest to South Coast AQMD Procurement Manager in

recognition of two types of protests: Protest Regarding Solicitation and Protest Regarding Award of a

Contract. Copies of the Bid Protest Policy can be secured through a request to South Coast AQMD

Procurement Department.

Before issuance of the Purchase Order, the Contractor shall file surety bonds in the amounts and for the

purpose specified in the Request for Quotations (RFQ). Bonds shall be issued by a surety who is listed in

the latest version of U.S. Department of Treasury Circular 570, who is authorized to issue bonds in California,

and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by

the Contract shall be approved by South Coast AQMD. Bonds from all other sureties shall be accompanied

by all of the documents enumerated in the Code of Civil Procedure, Section 995.660a).

Each bond shall be incorporated, by reference in the Purchase Order and be signed by both the Bidder and

Surety. The signature of the authorized agent of the Surety shall be notarized. The Contractor shall provide

2 good and sufficient surety bonds.

Page 5 of 43

Commodity Codes

• NAICS 333314Optical Instrument and Lens Manufacturing
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services

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