Project Information

Bid Title

Strategic Plan and Implementation Framework

Issuing Agency

City of Lawrenceville

Location

Georgia

Published Date

Dec 2, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RP003-26

Original Source

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Bid Documents

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Project Description

Bid Number:	RP003-26
Bid Title:	Strategic Plan and Implementation Framework
Category:	Professional Services Bid Opportunities
Status:	Open

Description: SECTION 1 – PROJECT OVERVIEW The City of Lawrenceville invites consultants, firms, or individuals with previous experience in municipal strategic planning to submit proposals for designing and delivering a comprehensive, organization-wide Strategic Plan and Implementation Framework. Purpose The selected proposer will partner with the City to create a concise, actionable Strategic Plan that defines clear priorities, measurable objectives, and implementation steps to guide decision-making and accountability. The plan will: •  Align elected officials, executive leadership, and staff around shared priorities and measurable objectives. •  Serve as a decision-making tool for budget development, resource allocation, and performance management. •  Reflect Lawrenceville’s values, identity, and long-term direction. Publication Date/Time: 12/2/2025 8:00 AM Closing Date/Time: 1/6/2026 2:00 PM Related Documents: RP003-26 Inv

Attachment Preview

December 2, 2026

REQUEST FOR PROPOSAL

RP003-26

The City of Lawrenceville is soliciting competitive proposals from qualified firms for Strategic Plan

Development and Implementation Framework for the City.

Proposals can be returned in a sealed envelope marked on the outside with the Request for Proposal

number and Company Name or submitted by email to chris.duncan@lawrencevillega.org . Proposals

will be received until 2:00 P.M. local time on Tuesday, January 6, 2025 at 70 S. Clayton Street, Main

Level, Room M46A Lawrenceville, Georgia 30046. Any proposal received after this date and time

will not be accepted. Proposals will be publicly opened and only names of submitting firms will be

read at 3:00 P.M. Proposals are legal and binding upon the bidder when submitted.

Questions regarding proposals should be directed to Chris Duncan, Buyer, at chris.duncan

@lawrencevillega.org or by calling 678-407-6421, no later than 3:00 P.M. on December 18, 2025.

Successful firm will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M.

Best rating of A-5 or higher.

The written proposal documents supersede any verbal or written prior communications between the

parties.

Selection criteria is outlined in the request for proposal documents. The City of Lawrenceville reserves

the right to reject any or all proposals to waive technicalities, and to make an award deemed in its best

interest.

We look forward to your proposal and appreciate your interest in the City of Lawrenceville.

Chris Duncan

Buyer

RP003-26

Page 2

SECTION 1 – PROJECT OVERVIEW

The City of Lawrenceville invites consultants, firms, or individuals with previous experience in

municipal strategic planning to submit proposals for designing and delivering a comprehensive,

organization-wide Strategic Plan and Implementation Framework.

Purpose

The selected proposer will partner with the City to create a concise, actionable Strategic Plan that

defines clear priorities, measurable objectives, and implementation steps to guide decision-

making and accountability. The plan will:

• Align elected officials, executive leadership, and staff around shared priorities and

measurable objectives.

• Serve as a decision-making tool for budget development, resource allocation, and

performance management.

• Reflect Lawrenceville’s values, identity, and long-term direction.

The plan will include the following key components:

• Mission – Defines why the City exists and the purpose it serves.

• Vision – Describes the future the City is working to achieve.

• Values / Core Beliefs – Articulate the principles that guide how the City operates and

makes decisions.

• Strategic Priority Pillars – Simplified, theme-based focus areas that confirm and

organize Council’s existing Strategic Priorities (SP-I through SP-VII) into a clear,

enduring framework for decision-making and communication.

 (SP-I) Encourage and Support Local Business

 (SP-II) Encourage High-Quality Housing

 (SP-III) Enhance Mobility

 (SP-IV) Enhance Public Safety

 (SP-V) Ensure Responsive, Efficient, and Transparent Operations

 (SP-VI) Foster Development (including Community Development)

 (SP-VII) Infuse and Embrace the Arts

The plan should integrate and refine the City’s seven existing Strategic Priorities (SP-I through

SP-VII – see above), organizing them into a clear framework of theme-based Strategic Pillars

that can be embedded into City governance, operations, and communications.

Objectives

• Facilitate engagement across elected leadership, management, and key stakeholders.

• Refresh or affirm the City’s Mission, Vision, and Values.

• Establish 3–6 Strategic Priority Pillars that provide durable anchors for decision-making and

serve as the organizing framework for measurable objectives, performance indicators, and

communication of results, reflecting and uniting the intent of the City’s existing Council Strategic

Priorities (SP-I through SP-VII).

• Define measurable objectives and performance indicators for each pillar.

• Connect strategic priorities to budgeting, resource allocation, and performance management

systems to ensure alignment between planning, operations, and outcomes.

• Deliver both a public-facing Strategic Plan and an internal framework for alignment and

accountability.

Expected Timeframe

The City anticipates the project will be completed within four to six months of kickoff, depending on

scheduling and engagement needs.

RP003-26

Page 3

Core Requirement

The Strategic Plan must directly inform budgeting, resource allocation, and performance management,

ensuring that strategic priorities are converted into real work, measurable results, and visible community

impact.

SECTION 2 – SCOPE OF WORK

PHASE 1 – Background, Stakeholder & Community Input

Objective: Build a shared understanding of the City’s current conditions, challenges, opportunities, and

community perspectives through analysis and engagement.

Tasks:

• Review existing City documents, including the Comprehensive Plan, LCI Update, budgets,

capital programs, brand guidelines, and other key policies or performance materials.

• Conduct a needs assessment that includes at least 10–12 interviews with key internal and

external stakeholders, including the Mayor, Council, City Manager, Executive Management

Team (EMT), and community partners and an environmental scan of key demographic,

economic, and community trends.

• Design and facilitate a community engagement process (e.g., listening sessions, surveys, or focus

groups) to gather input from residents, business owners, and community partners that will inform

the Mission, Vision, and Strategic Priority Pillars. The process should include at least two (2)

public engagement sessions (in-person or virtual), one (1) internal staff and leadership

session, and one (1) community-wide survey. Proposers should describe how input will be

summarized, analyzed, and incorporated into the Background, Stakeholder, & Community Input

Summary Report.

Deliverable: Background, Stakeholder, & Community Input Summary Report, including a summary of

community engagement activities, key themes, and participation metrics.

PHASE 2 – Strategic Planning Workshops

Objective: Build alignment among the Mayor, City Council, and Executive Leadership.

Tasks:

• Facilitate one or more strategic planning workshops (in person).

• Lead facilitated discussions to confirm or refine Mission, Vision, and Values.

• Facilitate prioritization discussions to reassess and refine the City’s seven existing Strategic

Priorities (SP-I through SP-VII) into 3–6 concise, theme-based Pillars that capture their intent and

provide durable anchors for decision-making and communication.

• Deliverable: Draft Mission, Vision, Values, and Draft Strategic Priority Pillars.

PHASE 3 – Strategy Development & Performance Measures

Objective: Translate strategic pillars into measurable objectives.

Tasks:

• Conduct structured workshops with cross-departmental staff.

• Define measurable objectives under each pillar.

• Identify performance indicators and target ranges.

• Deliverable: Draft Strategic Plan Framework (Pillars + Objectives + Indicators).

PHASE 4 – Strategic Plan Development & Adoption

Objective: Consolidate content into final plan documents.

Tasks:

• Develop the full written Strategic Plan (narrative, charts, graphics).

• Prepare a One-Page Executive Summary suitable for public and digital use.

• Present the final Strategic Plan for Council adoption.

• Deliverables: Final Strategic Plan and One-Page Executive Summary.

RP003-26

Page 4

PHASE 5 – Transition to Implementation

Objective: Support the City in preparing to operationalize the Strategic Plan.

Tasks:

• Develop an Implementation Roadmap outlining next steps, timelines, and responsible parties.

• Provide recommendations for connecting the plan to budget development, departmental goals,

and performance tracking.

• Deliverables: Implementation Roadmap and Integration Recommendations.

SECTION 3 – DELIVERABLES

All deliverables must be provided in editable digital formats (Word, Excel, PowerPoint) and final PDFs.

All final deliverables should reflect the City’s brand identity and be suitable for both digital and print use.

Required Deliverables

1. Background & Stakeholder Input Summary Report

2. Draft Mission, Vision, and Values

3. Draft Strategic Priority Pillars

4. Draft Strategic Plan Framework (Pillars + Objectives + Indicators)

5. Final Strategic Plan – Full Report

6. One-Page Executive Summary

7. Implementation Roadmap with timelines and key actions

Conditions

• All drafts will be reviewed with City staff prior to finalization.

• The City may request revisions to ensure alignment with Council direction and organizational

goals.

• All materials and data generated during the project become property of the City of Lawrenceville.

SECTION 4 – PROJECT LEADERSHIP

This project will be led by the Chief Communications & Marketing Officer (Project Manager) under the

direction of the City Manager (Executive Sponsor), with oversight by the Executive Management Team

and final approval by the Mayor and City Council. The proposer will serve as facilitator and advisor,

guiding engagement, synthesizing input, and drafting the final plan.

SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS

Proposals must include the following:

1. Cover Letter – Overview of proposer and proposed approach.

2. Qualifications & Expertise – Experience with municipal strategic planning.

3. Relevant Project Experience – Comparable cities or agencies.

4. Proposed Approach & Methodology – Process design, engagement plan, deliverable outline.

5. Proposed Project Team – Names, titles, qualifications, and roles.

6. Proposed Timeline and Cost – Itemized fee structure and milestone payments.

7. References – Minimum of three recent municipal clients.

Sample Work Products (Required) – Provide at least one example of a previous municipal or

organizational strategic plan

RP003-26

Criteria

EVALUATION CRITERIA

Experience and Qualifications

Understanding of Scope and Methodology

Project Team and Capacity

Community and Stakeholder Engagement Approach

Project Fit and Understanding of Lawrenceville

Cost Proposal

Page 5

Weight Description

25 %

25%

15 %

15%

10%

10 %

Relevant experience

with municipal

strategic planning,

stakeholder

engagement, and

implementation

support.

Demonstrated

comprehension of the

City’s needs, project

objectives, and

methodology.

Experience and

availability of key

personnel.

Strength of strategies

for public, stakeholder,

and leadership

engagement.

Familiarity with the

City’s context, culture,

and long-term vision.

Cost-effectiveness and

value-added

components.

The City of Lawrenceville reserves the right to seek clarification on missing or ambiguous materials.

Proposals will initially be scored based on the technical criteria. Pricing points will be assigned by a

mathematical formula. The evaluation team may shortlist the highest-scoring firms. The number of

respondents short-listed will be at the discretion of the evaluation team. The evaluation team may invite

any number of the highest-rated firms to participate in onsite interviews. All expenses related to the

participation in the onsite interviews are the responsibility of the firm with no obligation to the City. The

decision to interview and the number of firms to interview are at the sole discretion of the evaluation

team. The interview (if required) will be evaluated and scored, and this score will be added to the overall

score. The City reserves the right to negotiate price and scope of work with the firm scoring highest in an

attempt to reach an agreement. If negotiations with the highest-scoring firm are unsuccessful, the City

may then negotiate with the second-highest scoring firm and so on until a satisfactory agreement has

been reached.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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