Project Information

Bid Title

REQUEST FOR PROPOSALS (RFP) FOR ON-CALL LAND SURVEYING SERVICES

Issuing Agency

Auburn city

Location

California

Published Date

Mar 16, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-PW-1

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-PW-1
Bid Title:	REQUEST FOR PROPOSALS (RFP) FOR ON-CALL LAND SURVEYING SERVICES
Category:	Request for Proposals
Status:	Open

Description: The City of Auburn is requesting proposals from qualified and experienced consultants to provide On-Call Land Surveying Services. Qualified entities are invited to submit written proposals for consideration in accordance with this request. The successful Consultant will be required to enter into an agreement (EXHIBIT B) with the City, which will include the requirements of this RFP, as well as other requirements to be specified at a later date. The duration of the agreement will be for two (2) years (July 1, 2026 – June 30, 2028) with the option to extend upon mutual agreement for an amount not to exceed $100,000.00. By submitting a proposal, the Consultant agrees to all terms of this RFP. Publication Date/Time: 3/16/2026 12:00 AM Publication Information: https://www.publicpurchase.com/gems/bid/bidView?bidId=210486 Closing Date/Time: 4/20/2026 3:00 PM Related Documents: RFP Land Surveying Services - signed

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

FOR

ON-CALL LAND SURVEYING SERVICES

RFP NO. 2026-PW-1

City of Auburn

Public Works Department

1225 Lincoln Way, Room 3

Auburn, CA 95603

(530) 823-4211 | auburn.ca.gov

Approved for Advertising:

__________________________________ Mengil A. Deane (Mar 16, 2026 08:22:10 PDT)

Mengil A. Deane

Public Works Director

KEY RFP DATES (Subject to Change):

Issue Date:

March 16, 2026

Deadline for Questions: April 6, 2026

Proposal Due Date:

April 20, 2026

PROPOSALS MUST BE SUBMITTED ON THE SPECIFIED DATE AND TIME. THE CITY WILL NOT CONSIDER PROPOSALS

RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW PROPOSAL AND WILL NOT BE ACCEPTED

AFTER THE SPECIFIED DATE AND TIME.

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TABLE OF CONTENTS

I. Introduction

II. Purpose and Background

III. Project Posting and Scheduling

IV. Scope of Services

V. Assignment of Work

VI. Responsibility of City

VII. Submission Requirements

VIII. Evaluation Criteria

IX. Selection Process

X. Submission Deadline

XI. Request for Additional Information

XII. Payment to Consultant

XIII. General Conditions

XIV. Closing Items

EXHIBITS

A - PROPOSAL ACKNOWLEDGEMENT FORM

B - SAMPLE PROFESSIONAL SERVICES AGREEMENT

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I. INTRODUCTION

The City of Auburn, California (the “City”, “Auburn”), is located in the Sierra Foothills of Placer

County, California between the cities of Truckee (to the northeast) and Sacramento (to the

southwest). Auburn played a pivotal roll in the Gold Rush history of California and prides

itself on its closeness to nature, small town feel, traditions, and history.

The City was incorporated in 1888 and is the county seat of Placer County. It is a General Law

City that operates under a Council-Manager form of government. The City of Auburn is

committed to delivering reliable, high-quality services that enhance the quality of life for our

residents, businesses, and visitors.

The population of the City of Auburn in 2025 was 13,286 (CA Department of Finance). Auburn

is a full-service city and encompasses an area of about 7.5 square miles.

II. PURPOSE AND BACKGROUND

The City of Auburn (“City”) is requesting proposals from qualified and experienced

consultants to provide On-Call Land Surveying Services. Qualified entities are invited to

submit written proposals for consideration in accordance with this request.

The successful Consultant will be required to enter into an agreement (EXHIBIT B) with the

City, which will include the requirements of this RFP, as well as other requirements to be

specified at a later date. The duration of the agreement will be for two (2) years (July 1, 2026

– June 30, 2028) with the option to extend upon mutual agreement for an amount not to

exceed $100,000.00. By submitting a proposal, the Consultant agrees to all terms of this RFP.

Payment for the on-call agreements shall be handled through task orders and will be

financed through project specific sources. Note, there is no expectation or guarantee of a

total contract amount.

The contract will be regulated according to the provisions of all federal, state and local laws

and ordinances that are applicable. This includes compliance with prevailing wage rates and

their payment in accordance with California Labor Code, Section 1774. All Service Providers

and sub-consultant(s) shall pay all workers not less than the general prevailing rate of per

diem wages and the general prevailing rate for holiday and overtime work as determined by

the Director of the Department of Industrial Relations, State of California, for the type of work

performed and the locality in which the work is to be performed, pursuant to Sections 1770

et seq. of the California Labor Code. Prevailing wage rates are available on the Internet at: .

All Service Providers and subconsultant(s) shall comply with the registration and

qualification requirements pursuant to Sections 1725.5 and 1771.1 of the California Labor

Code.

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III. PROJECT POSTING AND SCHEDULING

This RFP is posted at the City of Auburn website: https://www.auburn.ca.gov/Bids.aspx as

well as the Public Purchase bidding and advertising platform:

https://www.publicpurchase.com/gems/buyer/public/home?syndicatedOrgId=21703&regi

on=CA. Consultants wishing to propose in response to this RFP must obtain all related

documents from the above web pages.

The City will therefore post any addendum to the RFP on the above mentioned web pages.

All consultants shall refer to the website to verify all addendums that have been issued and

that they have acknowledged all such addendums in their proposal.

PROPOSED SCHEDULE OF EVENTS

EVENT

Issue Request for Proposal

Last Day for Request(s) for Clarification

Must be submitted through the Public Purchase website

Proposals Due

Consultant Selection

City Awards Contract through City Council Approval

DATE

March 16, 2026

April 6, 2026 (3:00 pm PST)

April 20, 2026 (3:00 pm PST)

May 2026

May 2026 – June 2026

IV. SCOPE OF SERVICES

Consultant will provide the necessary on-call, land surveying services to the City in

accordance with all provisions within this RFP. These services will be on an on call, basis and

the consultant will act as an extension of sta . The consultant shall have sta qualified to

conduct all necessary survey work, as well as prepare written documents. Prevailing wages

shall apply to project services where applicable.

Project tasks shall include, but are not necessarily limited to, those items noted below. If

the consultant feels that additional tasks are warranted, they must be clearly identified

in the consultant’s proposal.

 Review maps, plats, legal descriptions and other land surveying documents prepared

by City and/or third party. Some documents may require endorsement as the

authority of contracted, licensed surveyor of the City.

 Review maps, plats, legal descriptions and other land surveying documents

submitted to the City for review. All activities will be performed under the responsible

charge of the Public Works Director.

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 Prepare maps, plats, legal descriptions and other land surveying documents for the

benefit of the City. Some activities may be performed under the responsible charge

of the Public Works Director.

 Conduct various field surveying activities as needed for the benefit of the City. Some

activities may be performed under the responsible charge of the Public Works

Director.

 Research and due diligence investigations as needed for the benefit of the City. Some

activities may be performed under the responsible charge of the Public Works

Director.

V. ASSIGNMENT OF WORK

The City will assign task orders as services are needed to the Consultant as it deems

necessary and appropriate. All work shall be performed under the direction of an

appropriate licensed professional land surveyor registered with the State of California. No

subcontractors shall be utilized without prior authorization by the City.

Time frames for the consultant to complete tasks shall be negotiated on a task-by-task

basis. Any delays in the submitted schedule of work must be pre-authorized by City sta .

VI. RESPONSIBILITIES OF THE CITY

The City will provide management oversight and conduct administrative duties for each task

order granted. The City will pay invoices from the consultant for services rendered within 30

days after receipt of the invoice.

VII. SUBMISSION REQUIREMENTS

Proposals and all other information and documents submitted in response to this RFP are

subject to the California Public Records Act, which generally mandates the disclosure of

documents in the possession of the City upon the request of any person, unless the content

of the document falls within a specific exemption category.

One (1) hardcopy and one (1) PDF on USB of the Proposal must be submitted containing

the following elements:

• Proposers must submit three (3) bound copies of their proposal to the City for review.

• 8-1/2" x 11" sheet sizes should be used for the text, with 11" x 17" sheet sizes for any fold-

out drawings.

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Commodity Codes

• NAICS 541370Surveying and Mapping (except Geophysical) Services

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