Project Information

Bid Title

Outdoor Fitness Equipment

Issuing Agency

Truman State University

Location

Missouri

Published Date

May 20, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-15

Original Source

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Bid Documents

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Project Description

Project	Addendum/Additiona	Project Name	Date Due	Buye
2026-15		Outdoor Fitness Equipment	Thursday, June 4, 2026 @ 2 PM Central Time	Laura Thrasher

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Truman State University

Laura Thrasher, Purchasing Buyer

100 East Normal Avenue

McClain Hall 106

Kirksville, MO 63501

Phone: (660) 785-4326

Email: lthrasher@truman.edu

REQUEST FOR QUOTE (RFQ) – MAY 20, 2026

PROJECT 2026-15 OUTDOOR FITNESS EQUIPMENT

SUBMITTAL DEADLINE

2:00pm Central Time

Thursday, June 4, 2026

DELIVERY BY MAIL

Truman State University

Attention: Laura Thrasher, Purchasing Buyer

100 East Normal Avenue, McClain Hall 106

Kirksville, MO 63501

SUBMIT

One (1) Electronic copy via thumb drive

or email to lthrasher@truman.edu

DELIVERY BY HAND

Truman State University

Purchasing Department

McClain Hall Room 106

(corner of Franklin and Normal)

Truman State University (Truman) is requesting quotes from qualified vendors to provide outdoor fitness equipment.

Quotes are to be delivered to the Purchasing Department at Truman by 2:00 PM CT, June 4, 2026, at which time the names

of those vendors submitting quotes will be read aloud. No other public disclosure will be made until after a contract award.

RFQ documents are available at https://www.truman.edu/businessoffice/purchasing/open-bids/. A notification of intent to

respond to this RFQ is located immediately below. This page should be submitted to notify Truman of your interest in this

project and your plan to submit a quote. This form is also required if you wish to receive answers to questions regarding

the RFQ and any addenda. Addenda will be issued if there are changes to this RFQ.

____ YES

____ NO

INTENT TO RESPOND STATEMENT

our organization plans to submit a quote in response to this solicitation.

NO RESPONSE STATEMENT

our organization is not submitting a quote for the following reason(s):

฀ Do not offer this commodity or equivalent

฀ Schedule would not permit us to perform

฀ The purchase is too small

฀ The purchase is too large

฀

Insufficient time to respond

฀

Cannot meet delivery requirements

฀

Licensing restrictions (please explain)

฀

Other reasons

Name of Organization:

Contact Name:

Contact Address:

Contact Phone Number: ___________________________________________________

Contact Email Address: ___________________________________________________

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TABLE OF CONTENTS

Intent to Respond .................................................................................................................................................1

Part I – Overview .................................................................................................................................................2

Part II – Specifications and Requirements ...........................................................................................................2

Part III – Quote Evaluation and Award ...............................................................................................................3

Part IV – Contractual Agreement.........................................................................................................................5

Part V – Vendor Response:

A: Product Description .....................................................................................................................................6

B: Proposal Certificate......................................................................................................................................7

___________________________________________________________________________________________________________________________________________________________________________________

PART I – OVERVIEW

Founded in 1867, Truman is Missouri’s selective public liberal arts and sciences university. Truman primarily serves full-

time undergraduate degree seeking students in a residential environment and offers numerous bachelors, masters, and minor

degrees in addition to certificate programs. Truman is accredited by The Higher Learning Commission and has been

recognized as the number one Midwest regional public university in U.S. News & World Report’s "Best Colleges"

publication for more than twenty consecutive years. In addition to being recognized scholars, Truman students and alumni

are known as contributors to their communities, creative problem solvers and goal-oriented professionals. More information

about Truman is available at www.truman.edu.

PART II – SPECIFICATIONS AND REQUIREMENTS

Truman seeks a single vendor to furnish outdoor fitness equipment to be used in conjunction with a community walking

path located on Truman’s campus in Kirksville, Missouri. Truman prefers a cash purchase and will not consider financing

or a lease. This RFQ contains specific information that must be addressed in the vendor’s response. This RFQ, and any

subsequent addenda, constitute the specifications and requirements. Quotes will be reviewed for compliance with all

requests and requirements. All communication regarding specifications and requirements should be directed to Truman’s

buyer referenced in this RFQ, and it is the vendor’s responsibility to ensure requests for information are received by Truman.

A. Specifications

All products will be brand new, current models, and subject to Truman’s approval during the purchase. Vendors will

submit product data with their proposals, and upon receipt of any supporting documentation, Truman may consider any

brand or model having the approximate dimensions, characteristics, or features outlined below. No product(s) will be

considered acceptable, which may be considered defective or deficient in any of these specifications.

1. One (1) Push-Up Station

a. Unit shall be designed for outdoor use and allow users to perform bodyweight upper-body pressing exercises

utilizing multiple grip heights or positions.

b. Unit’s overall dimensions approximately 4’–6’ in length, 2’–4’ in width, and 3’–5’ in height.

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

e. Unit shall be designed for permanent mounting to a concrete surface.

2. One (1) Leg Press Station

a. Unit shall be designed for outdoor use and allow users to perform leg pressing exercises utilizing bodyweight or

gravity-resistance movement.

b. Unit’s overall dimensions approximately 5’–8’ in length, 3’–5’ in width, and 4’–6’ in height.

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

e. Unit shall be designed for permanent mounting to a concrete surface.

3. One (1) Step-Up Station

a. Unit shall have elevated stepping platforms designed for outdoor use.

b. Unit’s overall dimensions approximately 3’–6’ in length, 2’–4’ in width, and 2’–4’ in height.

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

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e. Unit shall be designed for permanent mounting to a concrete surface.

4. One (1) Seated Row Station

a. Designed for outdoor use and allow users to perform upper-body pulling exercises utilizing bodyweight or

gravity resistance.

b. Unit’s overall dimensions approximately 4’–7’ in length, 3’–5’ in width, and 4’–6’ in height

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

e. Unit shall be designed for permanent mounting to a concrete surface.

5. One (1) Lateral Pull-Down Station

a. Designed for outdoor use and allow users to perform vertical pulling exercises targeting the upper body.

b. Unit’s overall dimensions approximately 5’–8’ in length, 3’–5’ in width, and 6’–8’ in height.

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

e. Unit shall be designed for permanent mounting to a concrete surface.

6. One (1) Chest Press Station

a. Designed for outdoor use and allow users to perform upper-body pressing exercises utilizing bodyweight or

gravity-resistance movement.

b. Unit’s overall dimensions approximately 5’–8’ in length, 3’–5’ in width, and 4’–6’ in height.

c. Unit shall support a minimum user weight capacity of 300 pounds.

d. Unit shall be constructed of heavy-duty powder-coated steel or equivalent weather-resistant material including

corrosion-resistant hardware and finishes suitable for year-round outdoor exposure.

e. Unit shall be designed for permanent mounting to a concrete surface.

B. Warranties

1. If a standard manufacturer’s warranty exists, then include the manufacturer’s warranty documentation outlining the

covered components and the months each component is covered. The cost of the manufacturer’s standard warranty

will already be included in the total price of the equipment.

C. Fulfillment and Delivery

1. Truman will prefer quotes that include delivery by October 16, 2026.

2. All quoted pricing will be free on board (F.O.B.) freight or delivery prepaid to Kirksville, MO.

PART III –QUOTE EVALUATION AND AWARD

A. Preparation of Quotes

1. It will be the vendor’s responsibility to ask questions, request changes or clarification, or otherwise advise Truman

if any language, specifications or requirements of an RFQ appears to be ambiguous, contradictory, and/or arbitrary,

or appears to inadvertently restrict or limit the requirements stated in the RFQ to a single source. Any and all

communication from vendors regarding specifications, requirements, competitive procurement process, etc. must be

directed to Truman, as indicated on the first page of the RFQ. All formal inquiries for significant or material

clarification or interpretation, or notification to Truman of errors or omissions relating to this RFQ document must

be submitted in writing and emailed to Laura Thrasher, Purchasing Buyer, at lthrasher@truman.edu. Submission of

questions and subsequent responses will be issued as an addendum to all prospective vendors on file. No addenda

will be issued later than forty-eight (48) hours prior to the time and date scheduled for the receipt of responses except

an addendum postponing or withdrawing the RFQ. Every attempt will be made to ensure that the vendor receives

an adequate and prompt response. However, to maintain a fair and equitable procurement process, all vendors will

be advised, via the issuance of an addendum, of relevant information related to the RFQ.

2. Before submitting a quote, vendors will become thoroughly familiar with all conditions referred to in this document,

along with any addendum issued before the quote submission date. Failure to do so will be at the vendor’s risk.

3. Unless otherwise specifically stated in the RFQ, or subsequent addenda, all specifications and requirements

constitute minimum requirements.

4. Prices offered will remain valid for sixty (60) days from the quote opening date unless otherwise indicated.

5. Only Truman’s written response(s) pertaining to this RFQ, or an addendum, are valid.

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6. Truman reserves the right to modify or cancel this RFQ. Such action will be noted as an addendum.

B. Submission of Quote and Award

1. A vendor’s submission must (a) include a signed proposal certificate executed by the vendor’s duly authorized

representative, (b) contain all information required by the RFQ, and (c) be delivered to Truman no later than the

exact opening time and date specified in the RFQ. Vendor’s submission will include a current IRS form W-9.

2. A quote may also be withdrawn or modified by the vendor provided requests are made in writing before the RFQ

opening date and time. Verbal requests to withdraw or modify a quote will not be honored.

3. Quotes must be returned to Truman on or before 2:00 PM central time on Thursday, June 4, 2026. Quotes may be

emailed, mailed or delivered to the address on the first page of this RFQ.

4. Responses to this RFQ should be submitted in the format specified. Quotes in any other format will be considered

informal and may be rejected. Conditional quotes will not be considered.

5. Contents of any quote, attachment, and explanation submitted in response to this RFQ, except copyrighted material,

will become the property of Truman. All copyrighted material must be clearly marked.

6. If your quote contains any information you consider to be proprietary, you must place it in a separate envelope or e-

mailed file and mark it “Proprietary Information.” Truman is the final authority as to the extent of material

considered proprietary or confidential. Pricing information cannot be considered proprietary.

7. Truman reserves the right to reject any quote, or to accept any quote, or to withhold the award and to waive or decline

to waive irregularities in any quote when Truman determines it is in its best interest to do so.

8. Truman reserves the right to consider historical information and facts, whether gained from the vendor’s quote

response, question and answer conferences, references, or any other source, in the evaluation process. Truman

reserves the right to take such steps as it deems necessary to determine the ability of a vendor to perform, and each

vendor will furnish Truman information and data for this purpose upon request. Truman reserves the right to reject

any quote where an investigation, or consideration of the information submitted by such vendor, does not satisfy

Truman that the vendor is qualified to properly carry out the terms of these specifications. Pursuant to Section

610.021 RSMo, quotes will not be available for public review until after a contractual agreement is executed or all

quotes are rejected. Truman will notify respondents of the vendor selected. Any award protest must be received

within ten (10) days after the date of notification of award in accordance with the statute.

C. Quote Opening.

1. Quote openings are public on the opening date and time specified on the RFQ document. Only the names of the

respondents will be read at the opening. No other public disclosure will be made until after a contract award.

2. It is the vendor’s responsibility to deliver the quote to Truman by the opening date and time.

3. Quotes not received by Truman by the opening date and time will be late. Regardless of the degree of lateness or

the reason, including causes beyond the vendor’s control, delayed quotes will not be opened.

D. Evaluation / Award

1. Any clerical error, apparent on its face, may be corrected by Truman before the contractual agreement award. Upon

discovering an apparent clerical error, Truman will contact the vendor and request written clarification of the

intended quote. The correction will be made in the notice of award. Examples of apparent clerical errors are: (a) a

misplacement of a decimal point and/or (b) an obvious mistake in designation of unit.

2. Awards may be made to the vendor whose quote complies with the requirements of the RFQ as outlined in Part II,

and is the best and lowest quote considering:

a. A description of products including brand name, product data, technical specifications, pricing, anticipated

delivery date(s), and applicable warranties. (submit as Exhibit A: Product Description).

b. All other evaluation criteria specified in the RFQ and any subsequent negotiations.

3. In the event all respondents fail to meet the same mandatory requirement in the RFQ, Truman reserves the right, at

its sole discretion, to waive that requirement for all quotes and to proceed with the evaluation.

4. Any award of a contractual agreement will be made by written notification from Truman to the vendor.

5. Negotiations may be conducted with those vendors who submit potentially acceptable quotes. Quote revisions may

be permitted for the purpose of obtaining best and final offers. In conducting negotiations, there will be no disclosure

of any information submitted by competing vendors. Any award of a contractual agreement will be made by written

notification from Truman to the vendor.

6. Truman reserves the right to request written clarification of any portion of a vendor’s response to verify intent.

However, vendors are cautioned that their response may be accepted without further clarification.

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7. Missouri Preference: Quotes are being sought from Missouri and out-of-state companies. As a public institution,

Truman must follow State of Missouri laws and regulations regarding the procurement of services. Section 34.073

RSMo states that Missouri state government agencies shall give preference to vendors, corporations, or individuals

doing business as Missouri vendors, corporations, or individuals, or which maintain Missouri offices or places of

business, when the quality of performance promised is equal or better and the price quote is the same or less. In

assessing value, Truman may consider the economic impact to the State of Missouri for Missouri vendors or products

versus the economic impact of services or products generated from out of state. This economic impact may include

the revenues returned to the state through tax revenue obligations. Vendors must provide the following information

as it relates to this RFQ:

a. A description of the proposed services that will be performed and/or the proposed products that will be provided

by Missourians and/or Missouri products.

b. A description of the economic impact returned to the State of Missouri through tax revenue obligations.

c. A description of the vendor’s economic presence with the State of Missouri (e.g., type of facilities: sales office;

sales outlets; divisions; manufacturing; warehouse; other including Missouri employee statistics).

d. If any products and/or services offered under this RFQ are being manufactured or performed at sites outside the

continental United States, the vendor must disclose such fact and provide details with their quote.

8. Supplier Diversity: The State of Missouri is committed to fostering supplier diversity in state contracting. If a

respondent is a certified:

a. Minority Owned Business Enterprise (MBE) under § 37.020(3) RSMo,

b. Women Owned Business Enterprise (WBE) under § 37.020(6) RSMo,

c. Service-Disabled Veteran Owned Business Enterprise (SDVBE) under § 34.074 RSMo, or

d. Veteran Owned Business Enterprise (VBE),

The respondent may outline its qualifications in its response. Other respondents are encouraged to engage certified

MBEs, WBEs, SDVBEs and VBEs in the performance of services for Truman, and quotes may include a diversity

participation plan (maximum 2 pages) detailing: (1) proposed certified M/WBE/SDVBE/VBE vendors, their roles,

and estimated contract value percentage; (2) evidence of outreach to certified vendors; and (3) strategies for

meaningful involvement. However, the absence of such documentation will not disqualify a response. Truman may

monitor a vendor’s compliance in meeting diversity participation levels committed to in the awarded quote. Truman

serves from time to time as a vendor for the United States government. Accordingly, the provider of goods and/or

services will comply with federal laws, rules and regulations applicable to subcontractors of government contracts

including those relating to non-discrimination in employment (e.g. Title VII and ADEA), employment of persons

with disabilities (ADA, 29 U.S.C. § 706 and Executive Order 11758) and certain veterans (38 U.S.C. § 4212), and

contracting with small disadvantaged business concerns (Pub. L. No. 95-507, codified at 15 U.S.C. §§ 631 et seq.).

Contract clauses required by the government in such circumstances are incorporated herein by reference.

PART IV – CONTRACTUAL AGREEMENT

A. General Terms and Conditions

1. By submitting a quote, the vendor agrees to furnish any and all products and/or services specified in the RFQ, at the

prices quoted, pursuant to all requirements and specifications contained therein.

2. A notice of the award does not constitute an authorization for shipment of equipment or supplies or a directive to

proceed with services. Before providing equipment, supplies and/or services, the vendor must receive a properly

authorized contractual agreement and/or purchase order.

3. The contractual agreement expresses the complete agreement of the parties and performance will be governed solely

by the specifications and requirements contained therein. Any change, whether by modification and/or

supplementation, must be accomplished by a formal addendum signed and approved by and between the duly

authorized representatives of the vendor and Truman or by a contractual agreement change order prior to the effective

date of such modification. The vendor understands and agrees that no other method and/or no other document,

including correspondence, acts, and oral communications by or from any person, will be used or construed as an

addendum/change order to the contractual agreement.

4. Neither party will be held responsible for any losses resulting if the fulfillment of any terms or provisions of this

agreement are delayed or prevented by any cause not within the control of the party whose performance is interfered

with, and which by the exercise of reasonable diligence, said party is unable to prevent.

5. The parties to this agreement stipulate that Truman State University and Truman State University Foundation, their

departments, agencies, boards and commissions will be indemnified and held harmless by the vendor for the

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Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing

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