Project Information

Bid Title

Vending Machine Services

Issuing Agency

Santa Cruz County

Location

California

Published Date

Apr 6, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

25P3-005

Original Source

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Bid Documents

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Project Description

Project ID: 25P3-005

Title: Vending Machine Services

Addenda: 0

Release Date: 4/6/2026

Due Date: 5/1/2026

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Vending Machine Services

Central Purchasing

Project ID: 25P3-005

Release Date: Monday, April 6, 2026

· Due Date: Friday, May 1, 2026 5:00pm

Posted Monday, April 6, 2026 8:00am

All dates & times in Pacific Time

Draft Response No Bid24 days, 22 hours, 29 minutes

Post Information

Posted At:Mon, Apr 6, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Vending Machine Services

25P3-005

Contact Person: Akinola Oshodi

akinola.oshodi@santacruzcountyca.gov

Questions must be submitted during the Q&A Period as described in the Timeline using the Question and Answer tab for this solicitation.

The County of Santa Cruz invites sealed proposals from qualified and experienced vendors to provide vending machine services at designated County facilities. The selected contractor shall furnish, install, stock, maintain, and service vending machines, including all labor, equipment, products, and incidentals necessary to ensure reliable and high-quality service for County employees and visitors.

The County seeks a vendor capable of delivering a variety of food and beverage options, maintaining machines in clean and operable condition, and providing responsive restocking and maintenance services. The objective of this project is to enhance workplace convenience through accessible, well-maintained vending solutions that meet the needs of a diverse workforce while ensuring competitive pricing and dependable service.

Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross” in Spanish. The County of Santa Cruz geographically is the second smallest county within the State of California yet it has one of the largest unincorporated area populations. The 2020 estimated population for the County of Santa Cruz by the U.S. Census Bureau was 270,861. The County encompasses an urban service area of 440 square miles.

Background

The County is soliciting proposals from qualified vendors to provide comprehensive vending machine services at select County locations. The intent of this Request for Proposals (RFP) is to establish a service agreement with a vendor that can supply, install, and maintain vending machines offering food and beverage products for employees and authorized visitors.

The following provides a general overview of services associated with the scope of work anticipated under this Request for Proposals (RFP):

• Installation and placement of vending machines at County-designated locations
• Ongoing restocking of products with a variety of quality food and beverage options
• Routine maintenance, cleaning, and repair of machines to support reliable operation
• Availability of modern payment options, including cashless payment capabilities where feasible
• Customer service support and response to service issues
• Compliance with applicable health, safety, and accessibility regulations
• Coordination with County representatives regarding placement, service schedules, and operational expectations

Timeline

Release RFP:

April 6, 2026

Legal Ad Posting 1:

April 7, 2026

Legal Ad Posting 2:

April 14, 2026

Question Deadline:

April 17, 2026, 5:00pm

Dissemination of Answers:

April 24, 2026, 5:00pm

Deadline for Submittals:

May 1, 2026, 5:00pm

Tentative Award:

May 2026

Contract Negotiation:

May-June 2026

Contract Start:

July 1, 2026

Commodity Codes

• NAICS 454210Vending Machine Operators

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