Project Information

Bid Title

5000 Omhsas Wesh Food 2 Jul Sep 2026

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 22, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065887

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/22/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065887	Solicitation/Project Title:	5000-OMHSAS- WESH-Food 2-Jul-Sep 2026
Description:	Supplier to provide Food 2 to Wernersville State Hospital

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Wernersville State Hospital
County:	Berks	Duration:	Jul 1, 2026 - Sept 30, 2026

Contact Information
First Name:	Keith	Last Name:	Stehman Jr
Phone Number: (XXX-XXX-XXXX)	610-670-4128	Email:	kstehman@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/08/26
Solicitation Due Date:	05/26/26	Solicitation Due Time:	9:00 AM
Solicitation Opening Date:	05/26/26	Solicitation Opening Time:	9:01 AM
Opening Location:	Wernersville State Hospital
No. of Addendums:	0
Amended Date:	04/22/26

Related Solicitation Files

Original Files 07- MISCELLANEOUS Breakfast. Desserts, Entree and Eggs 2021.pdf RECIPROCAL LIMITATIONS ACT REQUIREMENTS.pdf BOP-2201 Workers Protection and Certification.pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND CONDITIONS

MISCELLANEOUS FOODS

1. INSPECTION: All meat and poultry products must be processed or

manufactured in plants operated under the Meat and Poultry Inspection

program of the Food Safety and Inspection Services of the U.S. Department

of Agriculture or under an inspection program approved by that agency.

The official inspection legend and plant number must appear on all

shipping containers and/or individually packaged items.

2. LABELING: Shipping containers and/or individually packed items shall be

legibly labeled, printed or stenciled with product & brand name, date of

pack, name and location of packer or distributor, net weight and

appropriate ingredient statement. A straightforward calendar date or other

coding method must identify date of production/pack. If another coding

method is used, explanation will be sent to the Chairperson of the DPW

Dietary Advisory Committee with a copy to each facility Director of

Dietetic Services by the vendor. All products, when received, must have a

minimum of 30 days remaining before the stamped "sell by" or "expiration

date" expires.

3. DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered

within 90 days from date of processing.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of

refrigeration all deliveries must be made on freezer trucks. Frozen items

shall be delivered at internal temperatures not higher than 10°F (-12.2°C),

be solidly frozen and show no evidence of defrosting, refreezing, freezer

burn, dehydration or mishandling. To prevent mass nesting of frozen

products, packaging units must be individually frozen to a solid state,

packaged or unpackaged as specified, before being placed in master

container. Final acceptance of frozen items may be based on inspection of

the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Products that are placed in polybags shall be

securely closed; staples and paper coated metal wire ties are not

permitted. Containers shall be of a size and shape normally used for the

product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight

of the containers shall comply with Table I in the General Requirements of

the Institutional Meat Purchase Specifications (IMPS). All Case closure to

be accomplished by taping, strapping or gluing. Staples shall not be used

as a final case closure.

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6. CONTENTS: When specified, product items shall contain only those kinds of

ingredients. Amounts and kinds of ingredients must be within tolerances

permitted by the appropriate inspection regulations. The facility

reserves the right to submit samples for laboratory analysis. If

laboratory analysis verifies that the ingredients do not meet the

appropriate regulations, the cost of laboratory analysis will be charged

to the vendor. No further awards will be made to any firm with any unpaid

laboratory bill.

7. ACCEPTABLE BRANDS: Any brand and product identified in a specification

will be the only brand(s) accepted. Bidder must circle product/brand being

bid for each item when submitting bid. Products and brands not previously

approved by the DPW Dietary Advisory Committee will not be accepted.

Samples may be submitted to the DPW Dietary Advisory Committee for formal

evaluations and approval.

Samples must be properly labeled and identified with name of bidder and

applicable item name, corresponding specification number and brand name

and code number and ingredient statement. Failure to comply with the

requested information will be cause for rejection. Written request for

product review should be submitted to the Chairperson of the DPW Dietary

Advisory Committee at:

Dietary Management Service Specialist

Bureau of State Children and Youth Programs

1401 North 7th Street Fourth Floor

Harrisburg, PA 17105-2675

Telephone: 717-772-0759

8. FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM: This facility is eligible

to participate in the Federal Government Donated Commodity Program.

Items so designated are to be bid both with and without Government

Donated Commodities (GDC) and will be awarded by the lowest bid.

9. DELIVERY DATES: Delivery must be made on dates and during hours as

specified in contract. Non-compliance will be cause for rejection unless

prior approval for change is granted by the Director of Dietetic

Services.

10. CANCELLATION CLAUSE: Quantities listed are estimates only and may be

increased or decreased in accordance with the actual requirements of the

facility. With notification 15 business days prior to scheduled delivery

date, the facility reserves the right to cancel any quantity of the order

and agrees to pay the vendor only for products actually accepted by the

Department.

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11. REJECTION, FINAL ACCEPTANCE & PAYMENT OF COMMODITIES: Commodities

received by the Commonwealth shall be deemed acceptable until the State

has had a reasonable opportunity to inspect the commodities. Any

commodity which is discovered to be defective or fails to conform to the

specifications may be rejected upon initial inspection or at any later

time if the defects contained in the material were not reasonably

ascertainable upon the initial inspection. It shall, thereupon, become

the duty of the vendor to remove the rejected commodities from the

premises without expense to the Commonwealth within five business days

after phone notification followed by the faxing of the

Complaint/Rejection Form 516-C. Rejected items left longer that 5

business days will be regarded as abandoned and the State shall have the

right to dispose of them as its own property. The vendor shall

immediately replace all such rejected items with product conforming to

the specifications. Non-compliance will result in further action unless

prior approval is obtained from the Director of Dietetic Services. If

the vendor fails, neglects or refuses to do so, the Commonwealth shall

then have the right to purchase on the open market and charge the

defaulting vendor any increase in price plus $100.00 for liquidated

damages. Partial or late deliveries or incorrect items may be rejected

and any difference in price for repurchase will be charged to the

defaulting vendor, plus $100.00 for liquidated damages. No further

awards will be made to any firm with an unpaid surcharge/liquidation

assessment or laboratory bill.

The Commonwealth will accept and pay only for actual net weight or count

determined at the time of delivery. Any discrepancy between actual net

weight or count and the weight or count indicated by the vendor will be

recorded on the delivery slips. Payments will be made upon receipt of

invoices after commodities have been delivered and accepted.

12. VENDOR RESPONSIBILITIES – The vendor assumes responsibility over

products supplied under the contract. This includes the provision of

properly labeled and identified products. Alterations to brands and

codes must be brought to the attention of the Dietary Management

Service Specialist as soon as possible. When pack size changes from

stated/current pack (for approved brands); award will be made on

cost/unit. Vendor must specify new pack size, count and weight/case.

It is the responsibility of the distributor/bidder to forward this

information on pack changes to the Dietary Management Service

Specialist (see Acceptable Brands section of special instructions and

conditions). Failure to forward information regarding changes may

result in removal of products from the acceptable brand list.

13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors will be required

to supply Manufacturer Product Information Sheets to those facilities

participating in the National School Lunch/School Breakfast Program.

This information must be provided at the initial delivery and/or upon

request by each participating facility.

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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF PUBLIC WELFARE

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT UNIT

PRICE

TOTAL

BAKED ITEMS

Note: Bidder must circle product/brand being bid

for each item.

1B BAGELS-Individually Frozen, Sliced. Types: Plain,

doz

Cinnamon/Raisin, Wheat. Approximate

diameter 3" - 4". 4 oz. packaged in closed

poly film bag. 72/case (Buyer to specify type.)

Acceptable Brands

Code(s)

Sara Lee

Plain 8029, Cinn Rais 8031

Arnie’s

Plain(87171),Wheat(87039)

Cinn.Raisin(87172)

All Round Foods

Plain(80000),Cinn,Raisin(80001)

Original Bagel

Plain(20901)Cinn.Raisin(20906)Whole Wheat(20908)

Park Avenue

Wheat

Delivery Dates

Doz/Delivery

2B BISCUITS-Individually Frozen, Fully Baked.

doz

Ready to Serve. Style: Pre-sliced or unsliced.

Weight: Approximately 2 oz. Layer packed and packaged

to maintain intact condition of product. 120/case. (Buyer

specify type.)

Acceptable Brands

Awrey’s

Bridgford (2.25oz)

Pillsbury Buttermilk

Pillsbury Southern Style

Delivery Dates

Code(s)

Pre-sliced

1025

6170

-4-

Code(s)

Unsliced

1020

106283

106285

Doz/Delivery

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COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF PUBLIC WELFARE

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT UNIT

PRICE

TOTAL

3B CROISSANTS-Individually Frozen. Pre-baked.

doz

Ready to Serve. Style: Sliced. Weight range:

1.8 oz. - 2.5 oz. Packaged so as to maintain intact

condition of product.

Acceptable Brands

Code(s)

Pack/count

Sara Lee

Awrey's

Hadley Farms

8403

2530

210

4/12 per cs.

5 doz/cs.(2.5 oz.)

144/cs

Delivery Dates

Doz/Delivery

4B DANISH SWEET ROLLS-Bulk, unwrapped. Flavors:

Cinnamon, Apple, Cheese or assorted tray pack.

Type: Demi-Danish. Minimum weight: 1.25 oz. per roll.

(Buyer to specify flavor.) (50/case)

doz.

Acceptable Brands

Code(s)

Sara Lee – Tray pack only

- Cheese Tray

- Assorted Tray

Awrey's – Assorted Tray

Hadley Farms –Cinn only

Chef Pierre

8918

8924

2690 (72/cs)

318 (108/cs)

50/case

Delivery Dates

Doz/Delivery

5B DANISH SWEET ROLLS-Individually Frozen and

wrapped. Flavors: Apple, cheese, strawberry, cherry or

assorted. Minimum weight: 2.25 oz. or 3.25 oz. per roll.

(Buyer to specify flavor and weight.)

Acceptable Brands

Code(s)

Awrey’s Assorted

SaraLee (Assorted)

Hadley Farms:

Apple/Raisin

Cheese

Blueberry

2119/2120 48/2.75oz.

8349 (24/tray)

472IW 72/3oz

476IW 72/3oz.

470IW 72/3oz.

-5-

doz

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