Project Information

Bid Title

On Call Mural Art Services

Issuing Agency

Seattle Housing Authority

Location

Washington

Published Date

Feb 12, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

5960

Original Source

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Project Description

On Call Mural Art Services

Solicitation #

5960

Category

Consulting and professional services

Issue date

Thursday, February 12, 2026

Due date

Thursday, March 19, 2026 - 01:00pm

Status

Open

Solicitation type

Informal Solicitation

Solicitation document

Document

5960 On Call Mural Art Services.pdf

Description

The Seattle Housing Authority (SHA) is seeking proposals from mural agencies or entities for services related to the planning, design, and implementation of art murals and related art-making programs such as community workshops and art-making classes. Mural services could include but are not limited to site research, artist selection, exterior building wall murals and/or interior murals of varying sizes, mural design development, and community workshops. Â

Deadline to submit questions

Monday, February 23, 2026 - 04:00pm

Attachment Preview

Informal Solicitation No. 5960

On Call Mural Art Services

Important Information:

• Solicitation Issued: Thursday, February 12, 2026

• Deadline for Questions: Monday, February 23, 2026 Time: No later than 4:00 PM

PT

• Submittals/Proposals Due: Thursday, March 19th, 2026 Time: No later than 1:00

PM PT

• SHA’s Contact: Name: Ana Chua, Sr. Contract Administrator

• E-Mail Address: Ana.Chua@seattlehousing.org

The Seattle Housing Authority (SHA) for itself or as an agent for another SHA related

entity (hereinafter “SHA”), is soliciting Submittals/Proposals from qualified individuals and

businesses interested in performing the following:

A. Project Description:

The Seattle Housing Authority (SHA) is seeking proposals from mural agencies or

entities for services related to the planning, design, and implementation of art murals

and related art-making programs such as community workshops and art-making

classes. Mural services could include but are not limited to site research, artist

selection, exterior building wall murals and/or interior murals of varying sizes, mural

design development, and community workshops.

1. Scope of Work:

The Scope of Work is as follows:

The selected agency shall be asked to perform any of the following tasks:

• The administration of mural art projects includes budgeting, invoicing, purchasing

and storage of materials, obtaining permits and licenses as needed, artist coordination

and selection, materials management, including obtaining supplies and site clean-up,

project documentation and reporting through photos and written updates, and managing

project schedules and deadlines.

• Design planning, including interactive stakeholder workshops and planning sessions

with SHA staff, residents, and other community members.

• Facilitation of review and approval process for final mural design, involving various

stakeholders as needed

• Art implementation, including creating art on walls or other materials, when

appropriate, with varying audience groups during community workshops, audiences site

preparation and clean up, and development of protocols related to upkeep and

maintenance of artwork(s).

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Once selected, mural organization can be hired for individual projects that might occur

at any SHA property, as needed. Project scope and fees will be determined per project

and agreed upon by SHA projects managers and the mural vendor.

2. Schedule: It is anticipated that the work will begin once the contract is fully

executed and individual project scope(s) are determined.

3. Anticipated Contract Duration: SHA expects to execute a Contract for the

requested services for the scheduled dates shown above. If necessary, and at

SHA’s option, time extensions and appropriate scope and compensation

adjustments may be made by Change Orders to the Contract.

4. Estimated Amount: The estimated range of cost for the Contract to be executed

based on this Solicitation is up to $75,000.00.

B. SHA Goals and Obligations:

1. Reserved.

2. Reserved.

3. Cooperative Purchasing: RCW 39.34 allows cooperative purchasing between

public agencies (political subdivisions) in the State of Washington. Public agencies

that file an Interlocal Joint Purchasing Agreement with SHA may also wish to

procure the services herein offered by the successful party. The successful party

shall have the option of extending its offer to SHA to other agencies for the same

cost, terms and conditions.

SHA does not accept any responsibility for agreements, contracts or purchase

orders issued by other public agencies to the successful party. Each public agency

accepts responsibility for compliance with any additional or varying laws and

regulations governing purchase by or on behalf of the public agency. SHA accepts

no responsibility for the performance of the successful party in providing services

to other public agencies, nor any responsibility for the payment price to the

successful party for other public-agency purchases.

C. Contents Required in Your Submittal/Proposal:

1. Your Submittal/Proposal must include:

• A cover letter that includes:

a) An expression of your interest in performing the work

b) The name, telephone number and e-mail address of who your contact

person is for this Solicitation

c) Signed by a principal or officer of the firm authorized to execute contracts

or other similar documents on the firm’s behalf

• A list of three references that includes:

a) Agency or business name of client

b) Contact person at that agency or business

c) Address of agency or business

d) Telephone number and/or e-mail address for the Contact person

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• Your response to each of the Evaluation Criteria noted in the table below

including:

a) Artistic portfolio: Samples of art projects that highlight these qualities,

including a portfolio of at least three (3) and up to eight (8) projects with

accompanying descriptions. Each project description should include

dimensions, location, artist name and relevant partners, and the project

budget. All images and information must be compiled into a single PDF

document not to exceed ten (10) pages.

b) Experience: Describe experience with mural services as specified in the

scope of work. Include the range of services and tasks you offered that met

the needs of different projects and stakeholders, including project

management, such as reporting, invoicing, and scheduling.

c) Ability to partner and collaborate with a range of stakeholders: Describe

experience working with audiences or populations experiencing financial

hardship, housing or food insecurity, limited resources or other conditions;

service providers; and other community representatives. Provide a list of

partners.

d) Cost: Provide a sample list of services and fees offered by the agency. This

can include a menu of offerings and fees or up to three detailed project

budgets. Including fees, materials, equipment, other associated cost, plus

any reimbursable expenses. This should not exceed five (5) number of

pages.

Your response to the Evaluation Criteria shall not exceed twenty (20) number of

pages. Your cover letter and any forms required to be included with your

submittal/proposal do not count toward the maximum number of pages.

2. Attachments to be included with Your Submittal/Proposal:

You must complete and attach the forms listed below with your submittal/proposal:

• Vendor Fact Sheet

• Suspension and Debarment Compliance Certificate for Consultant and Sub-

Consultants

• Any applicable Section 3 Form(s)

D. Evaluation Criteria: SHA will evaluate Submittals/Proposals received based on the

following weighted subjective/technical criteria. Your Submittal/Proposal should

directly address each of the Criteria listed below:

No.

Evaluation Criteria

Maximum

Number of

Points

1 Reserved

NA

Artistic Excellence and Diversity:

The vendor offers a high level of excellence as evidenced by a range

of art projects showcasing artistic skill and expression as well as

dedication to audience and site-specific design. To demonstrate

2 this, the vendor must provide samples of art projects that highlight

30

these qualities, including a portfolio of at least three (3) and up to

eight (8) projects with accompanying descriptions. Each project

description should include dimensions, location, artist name and

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relevant partners, and the project budget. All images and information

must be compiled into a single PDF document not to exceed 10

pages.

Experience:

Describe experience with mural services as specified in the scope

3 of work. Include the range of services and tasks you offered that met

30

the needs of different projects and stakeholders, including project

management, such as reporting, invoicing, and scheduling.

Ability to partner and collaborate with a range of stakeholders:

Describe experience working with audiences or populations

4 experiencing financial hardship, housing or food insecurity, limited

20

resources or other conditions; service providers; and other

community representatives. Provide a list of partners.

Cost: Provide a sample list of services and fees offered by the

agency. This can include a menu of offerings and fees or up to three

5 detailed project budgets. Including fees, materials, equipment, other

20

associated cost, plus any reimbursable expenses.

MAXIMUM TOTAL POINTS

100

SHA reserves the right to check references of one or more of the top ranked firms. In

conducting reference checks, SHA may include itself as a reference if the Proposer has

performed work for SHA, even if the Proposer did not identify SHA as a reference.

In the event that information obtained from the reference checks reveals concerns about

the Proposer’s past performance and their ability to successfully perform the contract to

be executed based on this Solicitation, SHA may, at its sole discretion, determine that the

Proposer is not a responsible proposer and may select the next highest-ranked proposer

whose reference checks validate the ability of the proposer to successfully perform the

contract to be executed based on this Solicitation.

Due Date for Questions: Any questions or requests for further information must be

directed in writing no later than the date mentioned at the beginning of this Solicitation.

Questions are to be sent by e-mail to SHA’s Contact, also shown at the beginning of this

Solicitation.

E. Submittals: Submittal/Proposal due date is shown at the beginning of this

Solicitation. You are required to submit as indicated below:

By e-mail to SHA’s contact shown at the beginning of this Solicitation.

F. Administrative Information:

1. About the Seattle Housing Authority (SHA): Visit SHA’s website for more

information about SHA at www.seattlehousing.org

2. Deadline for Submission of Submittals/Proposals: Proposers are responsible

for ensuring that SHA receives your submittal/proposal as indicated herein by the

stated deadline. Submittals/Proposals received after the deadline will not be

considered.

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3. Contract Requirements: Proposers may review a sample of SHA’s standard

contract language that will form the basis for any contract executed based on this

Solicitation by visiting “Forms and Policies” on the “DO BUSINESS WITH US” page

of SHA’s website at www.seattlehousing.org

SHA’s standard contract document is intended to guide you in developing your

submittal/ proposal. The actual contract that the successful Proposer and SHA will

sign will be based on this sample contract. Please be advised that SHA will only

negotiate some aspects of the contract. Much of the contents of the sample

contract are based on non-flexible requirements and cannot be modified in any

form.

The following language in the standard contract document will apply to this project:

SECTION 7 - COMPLIANCE WITH LAWS, RULES, REGULATIONS AND

POLICIES:

I. SHA Rules, Regulations and Policies: The Consultant shall comply with

the rules, regulations, and policies that SHA may from time to time enact

and/or modify with respect to work to be performed on or at its

properties. Any such rules, regulations and policies shall be binding

upon the Consultant upon delivery of a copy of them to the Consultant.

SHA shall not be responsible to the Consultant for nonperformance of

any such rules, regulations or policies by any other vendors,

contractors, consultants or other third parties.

4. Small and/or Disadvantaged Business Enterprise Requirements: SHA

strongly encourages minority-owned and women-owned businesses, socially and

economically disadvantaged business enterprises, HUD Section 3 businesses,

small businesses and veteran-owned businesses to submit proposals, to

participate as partners, or to participate in other business activity in response to

this Solicitation.

5. Reserved.

6. Section 3 Requirements: Section 3 of the Housing and Urban Development Act

of 1968 (hereinafter “Section 3 Laws”) requires SHA to the greatest extent feasible

to provide employment opportunities to Section 3 residents. Section 3 residents

include residents of SHA communities and other low-income residents of Seattle.

Section 3 Contract Language: The following language regarding Section 3 will be

included as part of the Contract to be executed based on this Solicitation.

a) The work to be performed under the Contract is subject to the requirements

of the Section 3 Laws. The purpose of the Section 3 Laws is to ensure that

employment and other economic opportunities generated by HUD

assistance or HUD-assisted projects covered by the Section 3 Laws, shall,

to the greatest extent feasible, be directed to low- and very low-income

persons, particularly persons who are recipients of HUD assistance for

housing.

b) The parties to the Contract agree to comply with the Section 3 Laws. Without

limiting the generality of the foregoing, Consultant shall comply, and shall

require its subcontractors and subconsultants to comply, with the

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Commodity Codes

• NAICS 541430Graphic Design Services
• NAICS 711510Independent Artists, Writers, and Performers

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