Project Information

Bid Title

Fencing Materials and Gates Worksheet CEC Form 50 CEC Form 55 Local Business Perference Program Bid Checklist

Issuing Agency

The Port of Los Angeles

Location

California

Published Date

Feb 13, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

F-1277

Original Source

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Bid Documents

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Project Description

Bid #:	F-1277
Due Date (Before 2 p.m.):	3/10/2026
Buyer:	Leticia Caldera
Description:	Fencing Materials and Gates Worksheet CEC Form 50 CEC Form 55 Local Business Perference Program Bid Checklist

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TO: HARBOR DEPARTMENT PURCHASING OFFICE

500 Pier "A" Street

Berth 161

Wilmington, CA 90744

BID NO. F-1277 Page 1

Show this number on envelope

Agreement No. __________________

1. COMPLETE CONTRACT

This entire Bid Request shall become the contract upon its execution by the Executive Director on behalf of the Harbor

Department of the City of Los Angeles. The complete contract shall consist of the entire Bid (including Specifications), this

page, terms and conditions, any addendums, and when required, CONTRACTOR'S BOND. Contractor will be provided with a

copy of the executed contract.

2. GOODS AND SERVICES TO BE PROVIDED BY THE CONTRACTOR

The Contractor agrees, upon acceptance of this offer by the City, to furnish the goods and services herein specified according to

the terms and conditions as set forth herein.

3. AMOUNT TO BE PAID

The City agrees to pay the contractor for the goods or services in the manner described in the paragraph entitled "PAYMENTS"

on the reverse side of this form. Unless otherwise indicated by the Bidder, remittance by the City for goods or services will be

made to the address below.

4 CHOICE OF ALTERNATIVE PROVISIONS; OPTIONS; NOTIFICATION

When alternative provisions are requested, or options are offered, the contractor will be notified as to which provision, or option, is

Being accepted when notification is sent that the Contractor is the successful bidder.

5. DECLARATION OF NON-COLLUSION

The undersigned certifies (or declares) under penalty of perjury that this bid is genuine and not sham or collusive, or made in

the interest or on behalf of any person, firm, or corporation not herein named; that the bidder has not directly or indirectly

induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding,

and that the bidder has not in any manner sought by collusion to secure any advantage over other bidders.

6. LEGAL JUSTIFICATION

This agreement shall be deemed entered into in Los Angeles, California, and shall be governed and construed in accordance

with the laws of the State of California.

EXECUTED AT: __________________________________________ ON THE ________DAY OF ______________________, 20____

City, State

Date

Month

Year

BIDDER MUST COMPLETE AND SIGN BELOW:

Firm Name _____________________________________________________________________________

Phone __________________________________ Fax___________________________________________

Address ________________________________________________________________________________

Street

City

State

Zip

_____________________________________________________________________________________________________________

Signature

Printed Name

Printed Title

_____________________________________________________________________________________________________________

Signature

Printed Name

Printed Title

(Approved Corporate Signature Methods)

a)

Two signatures: One by Chairman of Board of Directors, President, or a Vice-President AND one by Secretary, Assistant Secretary, Chief Financial

Officer or an Assistant Treasurer.

b)

One signature: By corporate designated individual together with properly attested resolution of Board of Directors authorizing person to sign.

NOTARIZATION: Bids executed outside the State of California must be sworn to and notarized below.

County of_____________________

State of __________________________S.S.

Subscribed and sworn this date

____________________________, 20___

In witness whereof the Board of Harbor

Commissioners of the City of Los Angeles

has caused this contract to be executed by the

Executive Director of the Harbor

Department of said City and said Contractor

has executed this contract the day and year

written below.

Approved as to form and legality

________________________, 20____

City Attorney

By_________________________________ BY_________________________________

Executive Director Harbor Department

Deputy

___________________________________ ___________________________________

Notary Seal

Signature

Date

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1277

SUBMIT BID TO:

Los Angeles Harbor Department

Purchasing Office, 1st Floor

500 Pier  Street

Wilmington, CA 90744

BID DUE BEFORE

2:00 P.M.

MARCH 10, 2026

OFFICE HOURS:

7:30 a.m. – 4:30 p.m.

Monday through Friday (excluding Holidays)

Buyer: Leticia Caldera, Procurement Analyst (310) 732-3890

BIDS WILL BE PUBLICLY

OPENED

ALL ITEMS REQUESTED MAY BE QUOTED AS “OR EQUAL”.

AFFIRMATIVE ACTION – AN APPROVED AA PLAN OR CERTIFICATION, IF NOT ON FILE, WILL BE REQUIRED PRIOR TO AWARD OF CONTRACT.

QUANTITY AND UNIT

ITEMS and DESCRIPTION

UNIT PRICE

QUOTED

EXTENSION

BIDS are requested for the annual requirements of the Los Angeles Harbor Department for the following, to

be furnished and delivered as may be required during a one-year period from effective date of the

agreement: FENCING MATERIALS AND GATES

1. “MASTER HALCO”

BIDS are requested in the form of a DISCOUNT or MARK-UP vendor will allow the Harbor Department

from Manufacturer's Nationally Published Price List.

State PERCENTAGE DISCOUNT or MARK-UP allowed the Harbor Department:

DISCOUNT _______________ %

MARK-UP _____________ %

State Manufacturer/Catalog:

Price List No.:

Applicable Price Column: _________________________________________

One (1) copy must be submitted with the bid. If a hard copy of the catalog is not available, write the

website address where pricing can be found and include a printout of the page for this item:

_______________________________________

The Price Agreement Conditions herein shall apply to discounts quoted.

REQ. NO.: E-24-0069

NOTIFY: P. Hazelett

LC

PAGE 2

STATE TIME OF DELIVERY:

DAYS AFTER RECEIPT OF ORDER.

TERMS:

DISCOUNT FOR PAYMENT WITHIN

DAYS.

BIDDER MUST SIGN THIS BID ON PAGE 1. WET SIGNATURES REQUIRED.

CITY OF LOS ANGELES

HARBOR DEPARTMENT

FORMAL REQUEST FOR BID

BID NO. F-1277

(SHOW THIS NUMBER ON ENVELOPE)

PRICES TO INCLUDE ALL CHARGES AND FEES EXCLUDING SALES TAX. “CHARGES AND FEES”

INCLUDE BUT ARE NOT LIMITED TO DELIVERY, FREIGHT, SHIPPING, HANDLING, ETC.

WORKSHEET. Bidder must complete the attached Worksheet showing net prices to the City of Los

Angeles Harbor Department. As applicable, net prices are to reflect the discount/mark-up quoted above.

The Worksheet is for evaluation purposes only and is not intended to be restrictive in any way. Failure

to complete and return the Worksheet with the bid will deem the bidder non-responsive.

ATTACHMENTS

• Worksheet

• Form 50 – Bidder Certification

• Form 55 – Prohibited Contributors (Bidders)

• Local Business Preference Program

• Bid Checklist

BIDDER INSTRUCTIONS

REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall

complete and return all Quotation documents requested by the Port, including addenda, specifications,

drawings and all forms.

The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide all Quotation

documents requested by the Port at the Quotation closing date and time.

QUESTIONS. Bidders shall submit questions regarding this RFB no later than one week before the bid

due date. Questions received after this time will not receive a response.

ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an

addendum(a) to modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los

Angeles internet website – www.portoflosangeles.org and the Los Angeles Business Assistance Virtual

Network website – www.labavn.org. It is the responsibility of the bidder to be aware of and respond to

any such addendum(a) before the deadline of the applicable bid request. Failure to do so may deem the

bid non-responsive.

BID SUBMITTAL TIMELINESS. Bidders solely are responsible for the timeliness of their submittals. As

such, bidders are cautioned to budget adequate time to ensure that their bids are delivered at the

location designated at or before the deadline set forth above. Bidders are cautioned that matters

including, but not limited to, traffic congestion, security measures and/or events in or around the Harbor

Department, may lengthen the amount of time necessary to deliver the bid, whether the bid is submitted

in person or by mail.

AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole, split

award or delete line items as it may deem necessary, unless otherwise stated herein.

3

FORMAL REQUEST FOR BID

CITY OF LOS ANGELES

HARBOR DEPARTMENT

BID NO. F-1277

(SHOW THIS NUMBER ON ENVELOPE)

SUPPLIER CONTACT INFORMATION

Contact Person: __________________________________________________

Title: ___________________________________________________________

Telephone No.: ___________________________________________________

E-Mail Address: ___________________________________________________

24 Hour Contact No.: ______________________________________________

BUSINESS HOURS. Vendor to indicate business hours:

Monday-Friday: __________ A.M. to __________P.M.

Saturday:

__________ A.M. to __________P.M.

Sunday:

__________ A.M. to __________P.M.

CONTRACTUAL TERMS

PRICE AGREEMENT CONDITIONS. Prices charged the Harbor Department are based on a percentage

discount from Manufacturer's Published Price List. Percentage discount is to remain firm for the duration of

the contract, but said Manufacturer's Price Lists are subject to fluctuation in accordance with changes as

issued by the Manufacturer.

If the prices on the Price List are raised, the Harbor Department reserves the right to accept such raises or to

cancel such items from the contract. The Harbor Department is to be given benefit of any decline in prices

immediately upon the manufacturer's effective date of such decline.

Changes in Price List shall be effective on the date designated on the Price List or upon receipt by the

Harbor Department Purchasing Office, whichever is later. Increases in Price Lists shall not be retroactive.

Specifications and conditions in the BID shall supersede any conflicting conditions in PRICE LISTS. Four (4)

copies of any new or revised Price List(s) must be sent immediately to the Harbor Department Purchasing

Officer, 500 Pier A Street, Wilmington, CA 90744. Price List shall show vendor's name along with the City

Contract or Purchase Order Number.

For price verification purposes, the vendor may be asked to provide any of the following to the Harbor

Department: the page number where the price is located, a printout of the web page pricing, the Excel row

number for submitted Excel price lists, and/or a copy of the manufacturer's, distributor's, sub-supplier's or

other supply chain source's quotation.

ESTIMATED EXPENDITURE. Total expenditures under this contract are estimated to be $300,000.00

annually. No guarantee can be given that this total will be reached or that it will not be exceeded.

4

FORMAL REQUEST FOR BID

CITY OF LOS ANGELES

HARBOR DEPARTMENT

BID NO. F-1277

(SHOW THIS NUMBER ON ENVELOPE)

Vendor agrees to furnish more or less at the unit prices quoted in accordance with actual requirements

throughout the contract period, however, this amount may not be exceeded without prior written

approval from the Director of Contracts & Purchasing and/or the Board of Harbor Commissioners in the

event the amount exceeds $150,000.

RENEWAL OPTION. State if you will grant the Harbor Department the option to extend any contract

awarded hereunder for a period of one or two years, from the date of expiration, under the same terms

and conditions, and at the same percentage discount off the applicable manufacturer's price list as

stated herein. Option(s) granted will not be considered as a factor in awarding contracts.

__________ (YES or NO) Option granted for one additional year.

__________ (YES or NO) Option granted for second additional year.

If any renewal option granted herein is exercised the Harbor Department will so notify the Contractor, in

writing, prior to the expiration date.

TERMINATION FOR NON-APPROPRIATION. The Port’s (City’s) obligation to pay any amount due

hereunder for any City fiscal years after the current fiscal year is contingent upon the legislative

appropriation of funds for the purpose. The City’s fiscal year ends on June 30 of each calendar year.

Accordingly, anything to the contrary notwithstanding, the City may terminate any contract and its future

monetary obligations hereunder, effective as of the end of any fiscal year.

AUTHORIZED DISTRIBUTOR/DEALER. Bidder must indicate if it is an authorized factory distributor/

dealer for the manufacturer being quoted (please initial).

Yes: __________

No: __________

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter

of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by

the City for equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier

in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts,

trouble shooting, and correcting problems that are traceable to the manufacturer.

NEW AND UNUSED. The equipment furnished shall be new and unused, current model.

WARRANTY. Terms of warranty on equipment offered. Free PARTS & SERVICE (LABOR) for

defective parts and workmanship for the following period after equipment has been accepted:

___________________________________________

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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