Project Information

Bid Title

RFQ No. 2026-07 Historic Resources Survey - TPTF 2026 RFQ Notice, Registration and RFQ Packet

Issuing Agency

City of Harlingen

Location

Texas

Published Date

Apr 6, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Description	Opening Date	Closing Date
RFQ No. 2026-07 Historic Resources Survey - TPTF 2026 RFQ Notice, Registration and RFQ Packet	April 06, 2026 8:00 AM	April 28, 2026 2:00 PM

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REQUEST FOR QUALIFICATIONS

RFQ NO. 2026-07 HISTORIC RESOURCES SURVEY – TPTF 2026

Notice is hereby given that the City of Harlingen, TX is requesting statements of qualifications from qualified consultants to

perform a Historic Resources Survey to identify, document, and evaluate historic properties within designated areas of

the City. Interested firms must register with the Purchasing Office at Purchasing@harlingentx.gov. The deadline for

submission is 2:00 p.m., Tuesday, April 28, 2026, in the Purchasing Office located at 404 S. 54th Street, Harlingen, TX

78550.

The City of Harlingen does not discriminate on the basis of race, color, creed, sex, gender, age, familial status, disability, or

national origin in employment or provision of services, programs, or activities. Small, minority, and women business

enterprises are encouraged to submit their qualification statement for consideration. The City of Harlingen reserves the right

to refuse and reject any or all responses and to waive any or all formalities or technicalities, and to accept the proposal

considered the best and most advantageous to the City.

City of Harlingen - Purchasing Department

404 S. 54th St., Harlingen TX 78550

(956) 216-5316

Email: purchasing@harlingentx.gov

_________________________________________________________________________________________________

Bidder Registration Information

IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION

INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.

Company Name:

Company Address:

Phone #:

Fax#:

Contact Person

Name(s):

Email Address(s):

HUB Certified

(Yes/No):

HUB Certification#:

REQUEST FOR QUALIFICATIONS

RFQ NO. 2026-07

HISTORIC RESOURCES SURVEY - TPTF 2026

DEADLINE: TUESDAY, APRIL 28, 2026 @ 2:00 PM CST

PREPARED BY:

Downtown Improvement District

Alexis Riojas, Downtown Director

209 W. Jackson Avenue

Harlingen, TX 78550

TABLE OF CONTENTS

INTRODUCTION AND BACKGROUND.......................................................................................................................... 2

SCOPE OF WORK ...................................................................................................................................................... 2

CLARIFICATION AND/OR REVISIONS OF THIS RFQ .................................................................................................. 3

GENERAL TERMS AND CONDITIONS .......................................................................................................................... 3

INSURANCE................................................................................................................................................................ 3

NON-COLLUSION ....................................................................................................................................................... 4

LOBBYING RESTRICTIONS....................................................................................................................................... 4

NON-DISCRIMINATION .............................................................................................................................................. 4

CIVIL RIGHTS AND EQUAL OPPORTUNITY ............................................................................................................ 4

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION.......................................................................... 4

SUBCONTRACTING ................................................................................................................................................... 4

PROCESSING TIME FOR PAYMENT ........................................................................................................................ 4

ELECTRONIC TRANSMISSION OF RESPONSES: ................................................................................................... 4

PROOF OF FINANCIAL AND BUSINESS CAPABILITY............................................................................................. 5

RESPONDENT DEFAULT .......................................................................................................................................... 5

RFQ PREPARATION COSTS ..................................................................................................................................... 5

RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS................................................................................................. 5

WAIVING OF INFORMALITIES................................................................................................................................... 5

PARTIAL CONTRACT AWARD................................................................................................................................... 5

PROOF OF FINANCIAL AND BUSINESS CAPABILITY............................................................................................. 5

CONFLICT OF INTEREST QUESTIONNAIRE ........................................................................................................... 5

CERTIFICATE OF INTERESTED PARTIES (FORM 1295) ........................................................................................ 6

SIGNING OF QUALIFICATIONS................................................................................................................................. 6

SUBMISSION REQUIREMENTS .................................................................................................................................... 6

RFQ CONTENT REQUIREMENTS ............................................................................................................................. 7

FEE PROPOSAL ............................................................................................................................................................. 8

EVALUATION AND CRITERIA........................................................................................................................................ 8

EVALUATION COMMITTEE ....................................................................................................................................... 8

EVALUATION CRITERIA ............................................................................................................................................ 8

RESPONSE RANKING ............................................................................................................................................... 8

INTERVIEWS/PRESENTATIONS ............................................................................................................................... 9

NEGOTIATION PROCESS ......................................................................................................................................... 9

SELECTION AND SCHEDULES ................................................................................................................................. 9

EXHIBIT A ..................................................................................................................................................................... 10

EXHIBIT B ..................................................................................................................................................................... 12

EXHIBIT C ..................................................................................................................................................................... 13

EXHIBIT D ..................................................................................................................................................................... 15

EXHIBIT E ..................................................................................................................................................................... 17

Page 1 of 17

INTRODUCTION AND BACKGROUND

The City of Harlingen is seeking qualified consultants to conduct a Historic Resources Survey to identify,

document, and evaluate historic properties within designated areas of the City. This effort is intended to establish

a comprehensive inventory of historic resources that will support long-term preservation planning, inform policy

decisions, and assist in identifying properties that may be eligible for local, state, or national designation.

This project is funded through a Texas Preservation Trust Fund (TPTF) grant administered by the Texas Historical

Commission (THC). The total project budget is $80,000, consisting of $40,000 in grant funds and a required

$40,000 local match provided by the City of Harlingen. All work performed under this project must comply with the

terms of the TPTF Grant Funding Agreement, and the selected consultant’s contract will be subject to review and

approval by the Texas Historical Commission.

The project must be completed no later than June 30, 2027. The selected consultant will be expected to work

closely with City staff and THC representatives to ensure that all project requirements, deliverables, and timelines

are met.

The primary objective of this project is to develop a reliable and professionally prepared inventory of historic

resources within key areas of the City. The survey will serve as a foundational planning tool to guide future

preservation efforts, support potential National Register nominations, and assist the City in advancing

preservation-related initiatives, including Certified Local Government (CLG) program participation.

In addition, the project will provide a historic context narrative and evaluation framework that reflects the cultural,

architectural, and historical significance of the community.

SCOPE OF WORK

The selected consultant will perform a Historic Resources Survey in accordance with:

• Texas Historical Commission Historic Resources Survey Manual

• Texas Preservation Trust Fund Historic Resource Survey Project Manual

• Secretary of the Interior’s Standards for the Treatment of Historic Properties

• Texas Grant Management Standards (TGMS v2.0)

As part of the grant proposal approved by the Texas Historical Commission, the City of Harlingen has identified

three (3) distinct areas that the survey must document and evaluate historic resources:

1. Downtown Harlingen (Original Townsite)

2. Parkwood Subdivision

3. Valley International Airport / Marine Military Academy Area

These areas include a mix of commercial, residential, and institutional property types and are expected to contain

resources dating from the early to mid-20th century.

The selected consultant will be expected to perform the following tasks aligned with the best practices in historic

resources surveys:

A. Project Initiation: The selected consultant will initiate the project by coordinating a kickoff meeting with the

City of Harlingen and, if required, the Texas Historical Commission (THC). During this phase, the consultant

will confirm project expectations, finalize the detailed work plan and project schedule, and conduct a

comprehensive review of all existing data, including prior studies, reports, and available GIS information

relevant to the project area.

B. Research Design and Fieldwork Methodology: The consultant will develop a clear and defensible research

design that outlines the survey methodology to be used throughout the project. This will include identifying

appropriate periods of significance, establishing research themes, and preparing base maps and a preliminary

bibliography to guide both fieldwork and historical research efforts.

Page 2 of 17

C. Fieldwork: A reconnaissance-level field survey will be conducted to document properties within the

designated study area. All resources will be recorded in accordance with THC standards and documentation

requirements. The consultant will also capture high-quality digital photographs to support the inventory and

evaluation of historic resources.

D. Historical Research: The consultant will perform archival and secondary source research to develop a

comprehensive understanding of the historical development of the study area. This work will inform the

creation of historic context narratives that support the evaluation and significance of identified resources.

E. Data Processing and Analysist: Following fieldwork and research, the consultant will compile and analyze

all collected data. This phase includes organizing survey results, identifying high-priority or potentially eligible

historic resources, and preparing preliminary findings for review.

F. Draft Report: A draft report will be prepared and submitted to the City and THC for review and comment. The

report will include detailed findings, maps, a complete inventory of surveyed resources, and initial

recommendations based on the analysis.

G. Final Report and Deliverables: The consultant will revise the draft report in response to feedback received

from the City and THC. Final deliverables will be submitted in all required formats, including a comprehensive

PDF report, GIS data (KML and/or shapefile), an Excel database of surveyed properties, and organized digital

images.

H. Presentation of Findings: Upon completion of the project, the consultant will present the final findings to the

City Commission, summarizing key outcomes, recommendations, and potential next steps for preservation

planning.

CLARIFICATION AND/OR REVISIONS OF THIS RFQ

The City of Harlingen requests that all requests for clarifications be submitted in writing to the attention of Mari

Leal, Procurement Supervisor at purchasing@harlingentx.gov. Written and/or emailed questions will be accepted

no later than Tuesday, April 21, 2026 at 3:00 P.M. Responses will be emailed to all respondents by Thursday,

April 23, 2026. Telephone inquiries will not be accepted.

GENERAL TERMS AND CONDITIONS

INSURANCE

Respondents are required to comply with the City’s minimum insurance requirements and furnish acceptable proof

of payment of insurance premiums. The successful respondent must provide a Certificate of Insurance made to

the City of Harlingen, 118 E. Tyler Avenue, Harlingen, TX 78550, and reference the project number and project

name. All certificates must be received and approved by the City’s Risk Manager prior to the commencement of

any work.

Policies must name the City as an “additional insured” and the cancellation provisions extended to thirty (30) days

in writing. In the event the insurance coverage expires prior to the completion of the executed contract, a renewal

certificate must be issued thirty (30) days prior to said expiration date. Coverage shall be acquired and maintained

for the duration of the contract period. The City requires the following:

Type of Coverage

Professional Services (Errors

and Omissions/Professional

Liability)

Worker’s Compensation

Limits

$1,000,000

Each claim limit

$2,000,000

$500,000

Aggregate limit

Each Accident

Page 3 of 17

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 541720Research and Development in the Social Sciences and Humanities
• NAICS 541990All Other Professional, Scientific, and Technical Services

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