Project Information

Bid Title

2026 Water Service Line Hydro Excavation and Material Identification

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

May 7, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-82

Original Source

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Bid Documents

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Project Description

Bid Number:	26-82
Bid Title:	2026 Water Service Line Hydro Excavation and Material Identification
Category:	City of Wheaton Bids - Building & Construction Improvements
Status:	Open

Description: The City of Wheaton is seeking proposals from qualified contractors to perform hydro excavation and material identification for 250 water service lines. This project supports the City’s ongoing compliance with state and federal lead service line inventory requirements. Publication Date/Time: 4/24/2026 1:00 PM Closing Date/Time: 5/14/2026 11:00 AM Related Documents: 26-82 Water Service Line Material Excavation and Identification 26-82 Cost Proposal Workbook 26-82 Addendum 1 26-82 Addendum 2 26-82 Addendum 3 26-82 Addendum 4

Attachment Preview

Issue Date:

INVITATION TO BID #26-82

2026 WATER SERVICE LINE HYDRO EXCAVATION AND MATERIAL IDENTIFICATION

April 24, 2026

Last Date for Questions:

No later than May 1, 2026, at 11:00 am (CST)

Due Date:

Prevailing Wages:

No later than May 7, 2026, at 11:00 am (CST)

Prevailing Wage Act (820 ILCS 130/1-12)

☒DOES APPLY

☐DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Bid Bond 10% (Original)

 Cost Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

 Vendor Certification Form (Exhibit G)

 Vendor Information Reporting Form (Exhibit H)

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Performance and Payment Bonds

• Signed Agreement

• Vendor Information Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

INVITATION TO BID #26-82

2026 WATER SERVICE LINE HYDRO EXCAVATION AND MATERIAL IDENTIFICATION

INTRODUCTION

The City of Wheaton is seeking proposals from qualified contractors to perform hydro excavation and

material identification for 250 water service lines. This project supports the City’s ongoing compliance

with state and federal lead service line inventory requirements. The objective is to accurately identify

and document water service line material at two specific points: the City side and private side at the

curb valve (b-box). It is the intent of the City to hire a single-qualified contractor that can perform the

following services:

• Project Management and Scheduling

• Hydro Excavation (Potholing)

• Material Identification and Documentation

• Site Restoration

• Reporting and Data Management

CONTRACT TERM & EXTENSIONS

This Agreement shall become effective upon the latter of the date accepted and signed by the City

and the date accepted and signed by the Contractor and shall continue in full force and effect for

one (1) year. The City, at its option, may extend this Agreement (the “Option”) for one (1)

additional one-year terms if the Service Provider agrees to honor the prices, and all terms,

conditions, and specifications of this Agreement. If the City exercises this Option, the extended

Agreement shall be considered to include this Option provision.

BACKGROUND

In accordance with the Illinois Lead Service Line Replacement and Notification Act (415 ILCS

5/17.12), the City of Wheaton is maintaining a comprehensive inventory of all water service

lines within its jurisdiction. To ensure the accuracy of this inventory, physical verification of

service line materials is required where records are incomplete or "unknown".

PROJECT GOALS

The City anticipates the following performance expectations:

• Identify the service material for 250 services during the 2026 calendar year. All work for

this project must be completed by December 31, 2026, unless extended by the City.

• Identify materials at both the City side and Private side of the b-box for each location.

• Maintain consistent productivity and professional communication with residents.

• Provide timely and accurate reporting of survey results to the City.

Page 1 of 35

Scope of Services

EXHIBIT A

INVITATION TO BID #26-82

2026 WATER SERVICE LINE HYDRO EXCAVATION AND MATERIAL IDENTIFICATION

SCOPE OF SERVICES

The scope of services includes hydro excavating the parkway at the selected B-Box locations to

the top of all residential domestic water services lines to determine the type of pipe material.

Material type shall be classified as copper, lead, galvanized iron or steel. This work shall include

identifying the type of material at both the public and private side. Each water service located

shall be photographed and documented. All excavations will be a minimum of 18 inches on

either side of the center of the B-Box to ensure proper material identification on both the

public and private side are achieved. The City estimates the contractor will perform

approximately 250 hydro excavations located in the parkway adjacent to various residential

addresses.

The selected contractor shall be responsible for the following scope of work:

1. General Requirements

• Utility Coordination: The contractor shall arrange for J.U.L.I.E. markings at all project

sites prior to excavation.

• Resident Notification: Generate relevant construction notifications and coordinate with

impacted residents regarding scheduling.

• Standard of Work: All work must comply with applicable IEPA and federal guidance for

service line material identification.

2. Hydro Excavation and Identification

• Execution: Perform hydro excavation (potholing) to expose a minimum of 18 inches of

either side of the b-box to ensure material identification of the service line at the City

side and Private side of the b-box.

• Material Verification: Identify and record the material type (e.g., copper, lead,

galvanized, or plastic).

• Documentation: Take clear, date-stamped photographs of the exposed service line at

both the City side and Private side of the b-box for every location.

3. Site Restoration (Per Appendix A)

• Backfill: Potholes must be backfilled with CA-6 aggregate and compacted immediately

following material verification.

• Restoration: In grass areas, restoration shall consist of eight (8) inches of topsoil

covered with grass seed.

Page 2 of 35

Scope of Services

EXHIBIT A

INVITATION TO BID #26-82

2026 WATER SERVICE LINE HYDRO EXCAVATION AND MATERIAL IDENTIFICATION

• Compliance: All work must adhere to the City of Wheaton Restoration Standards

(outlined in Appendix A) for street, asphalt, driveways, sidewalks, parkways, and curbs.

4. Deliverables and Reporting

• Weekly Reports: Submit survey results, including material types and photographic

evidence, to the City on a weekly basis.

• Final Data: Furnish a final report in Microsoft Excel format detailing all 250 service

identifications. Information shall include, at a minimum, location address, water service

material for both City side and Private side of the B-box, and service size for both City

side and Private side of the B-box.

QUOTE REQUIREMENTS

Proposals must include the following components:

• Company Qualifications: Description of relevant experience with hydro excavation and

lead service line identification.

• Staffing Plan: Proposed staffing levels and estimated daily production capacity.

• Pricing: A per-service rate for UTILITY POTHOLING, per-service rate for LANDSCAPE

RESTORATION, and a total project cost.

• Timeline: A proposed project schedule to complete all 250 identifications within the

2026 construction season.

• Licensing/Insurance: Proof of required professional licenses and insurance certificates

as outlined in the City’s standard requirements.

COMPENSATION

EXCAVATING AND BACKFILLING OF POTHOLES will be paid for at the contract unit price of EACH

water service, which price shall include hydro excavating 2 potholes 18” of either side of the B-

box down to the service line, disposal of spoils and all costs in full for materials, labor,

equipment and all incidental work necessary to complete the work as specified.

RESTORATION will be paid for at the contract unit price of EACH water service. Price shall

include all costs in full for materials, labor, equipment and all incidental work necessary to

complete the work as specified. Direct costs will be charged at the actual rate incurred with no

markup.

PROJECT TIMELINE

• RFQ Issue Date: April 24, 2026

• Quotes Due Date: May 7, 2026

• Contract Award: May 18, 2026

Page 3 of 35

Scope of Services

EXHIBIT A

INVITATION TO BID #26-82

2026 WATER SERVICE LINE HYDRO EXCAVATION AND MATERIAL IDENTIFICATION

• Work Commencement: Summer 2026

• Project Completion: December 2026

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski

at asperkowski@wheaton.il.us no later than May 1, 2026, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this bid will be issued via a written addendum

and published on the City’s website. Each Vendor shall acknowledge receipt of any addenda on

the Cost Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible for

the content of the addenda and any changes to the bid. Failure to acknowledge issued addenda

may cause the bid submittal to be rejected.

BID SUBMITTAL

Submittals shall be received no later than May 7, 2026, at 11:00 am (CST). Late submissions will

not be accepted. An original Bid Bond shall be included with each bid submittal. Copies will not

be accepted.

Submit a hard copy bid to:

City of Wheaton

303 W. Wesley Street - 1st Floor Finance Counter

Wheaton, IL 60187-0727

Attn: Tony Sperkowski, Procurement Officer

All hard copy bids shall be submitted in a sealed package marked with the following information:

• Bid Name & Number

• Bid Closing Date

• Bid Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their bid is delivered by the stated bid

opening date/time. The City is not responsible for misdirected bid packages.

INVOICES

Invoices shall break down Quantity X Price.

Invoices shall reflect the following applicable information: (1) Purchase Order Number, (2) name

of the project, (3) name of the Contractor, and (4) services/deliverables with the price depicted in

Page 4 of 35

Scope of Services

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

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