Project Information

Bid Title

Biodiesel Fuel

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Mar 9, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0464-031626

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB0464-031626
Bid Title:	Biodiesel Fuel
Category:	City
Status:	Open

Description: The City of Nashua, NH, herein referred to as “the City”, is seeking bids from qualified bidders to supply Nashua Transit System (NTS) with B5 Biodiesel fuel to be ordered as needed for a one (1) year contract period from July 1, 2026, through June 30. 2027 with an option to extend for up to 1 additional year, under the same terms, conditions and pricing structure upon the mutual agreement between the successful vendor and the City of Nashua. Publication Date/Time: 2/24/2026 3:00 PM Closing Date/Time: 3/16/2026 1:00 PM Related Documents: 0464-031626 Biodiesel Fuel

Attachment Preview

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

February 24, 2026

Subject: Invitation for Bid IFB 0464-031626 Biodiesel Fuel

The City of Nashua, NH, herein referred to as “the City”, is seeking bids from qualified bidders to supply Nashua

Transit System (NTS) with B5 Biodiesel fuel to be ordered as needed for a one (1) year contract period from July 1,

2026, through June 30. 2027 with an option to extend for up to 1 additional year, under the same terms, conditions

and pricing structure upon the mutual agreement between the successful vendor and the City of Nashua. The

Scope of Work for this project may be found in Exhibit A of this request.

The City, through the Mayor, is the awarding authority and reserves the right to reject any and all bids or parts of

bids; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to

award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. Copies are also available on the

City’s website in the Purchasing section within the Bids section. We strongly recommend that you give yourself

sufficient time and at least one (1) business day before the due date to begin the uploading process and finalize

your submission.

If a Vendor chooses to submit their bid outside of Bonfire, the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)

clearly marked "IFB0464-031626 Biodiesel Fuel". Bids must be submitted in the format provided and

address the item(s) specified in the IFB package.

Regardless of the method of submission, bids must be received no later than 1:00pm on Monday, March 16, 2026

in the Purchasing Department; City Hall, Room 11, 229 Main Street, Nashua NH 03061. Postmarks or other

timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses

as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department,

in accordance with its established policies, as having been received at the location designated above. The City

accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the

Vendors responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current

Bids and on the Bonfire website; (Refer to Document IFB0464-031626 Biodiesel Fuel). Bids will be opened in public

on the due date and time. Results of the bid opening will be posted on the City's website, www.nashuanh.gov,

under Services; Bid Opportunities; Bid Results; (Refer to Document IFB0464-031626 Biodiesel Fuel) within twenty-

four (24) hours of the opening.

IFB 0464-031626 Biodiesel Fuel

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Please note paper copies of bid documents are not available in the City’s Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this

invitation for bid. All bids become the sole property of the City of Nashua. This invitation for bid is not a contract

and alone shall not be interpreted as such but rather serves as an instrument through which qualifications are

solicited.

The timeline for this project is as follows:

Projected Timeline

Deadline for Vendor Questions

Vendor Question Answers Posted

Bids Due

Date

Thursday, March 05, 2026, 10:00am

Tuesday, March 10, 2026, 3:00pm

Monday, March 16, 2026, 1:00pm

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be

submitted in writing, citing the IFB title/number, Page, Section, and must be received no later than Thursday, March

05, 2026, by 10:00am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this IFB. Answers to vendor submitted questions and other addenda will be

posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; (Refer

to IFB0464-031626) and on Bonfire no later than Tuesday, March 10, 2026 at 3:00 pm

The City hereby notifies all Vendors that it will ensure that in any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to

this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or

disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sounds. Due consideration will be given to the purchase of

such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item

number and description. We are also conscious of energy use and encourage Vendors to propose products that are

energy efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding

resulting contract, whichever is later.

Bids must be submitted in the format provided and address the items specified in this request. The City may reject

any or all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall

not result in accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City

IFB 0464-031626 Biodiesel Fuel

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

2

reserves the right to waive any irregularities when the public interest will be served thereby. The City also reserves

the right to negotiate any change or amendment in any bid without soliciting further requests for bids if the action

is necessary for the best interest of The City.

The City of Nashua will reject the bid of any proposer who is presently debarred, declared ineligible or excluded by

any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously

failed to perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature,

who is not in the position to perform the contract, or who has neglected the payment of bills or otherwise

disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Vendors must comply with all applicable Equal

Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the

payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in

default on said payments.

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

girarda@nashuanh.gov

IFB 0464-031626 Biodiesel Fuel

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

3

GENERAL REQUIREMENTS

A. To be eligible for an award, a Vendor must be deemed "responsible". A responsible Vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track record

with the City

B. The successful Vendor will be required to provide the City with certificates of insurance for coverage as listed

in Exhibit C.

All Vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

C. The City also reserves the right to negotiate any change or amendment in any bid without soliciting further bids

if the action is necessary for the best interest of the City.

D. The City may conduct discussions with responsible Vendors prior to selection. Successful Vendors shall begin

performance upon receipt of an executed contract and a valid purchase order issued from the City.

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor

against the City.

F. After the initial designation of a Vendor, City Staff will work with the selected Vendor to negotiate final terms

and conditions between the City and the successful Vendors prior to the Contract Award. A draft contract is

attached (Exhibit C).

G. The Vendor shall meet all requirements of the Americans with Disabilities Act. The City encourages

disadvantaged business enterprise (DBE) participation from contractors and/or subcontractors.

H. The Vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in

response to this request, including financial information, are considered public information and will be made

available to the public upon request, unless specifically exempted under the law.

I. Any vendor submitting a bid may appeal a pending award prior to award by the City. The appellant must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the bid

opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who

will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up

to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

IFB 0464-031626 Biodiesel Fuel

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

4

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of

Aldermen unless vendor has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the

appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because

of the unsuccessful appeal.

The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the

appellant in a bid appeal process.

J. The City assumes no liability for the payment of costs and expenses incurred by any vendor in responding to

this request. All bids become sole property of The City. This is not a contract and shall not be interpreted as

such but rather serves as an instrument through which qualifications are solicited.

PROJECT SCOPE

Project area and scope of work is defined in the project scope of work attached as Exhibit A

Working on behalf of the City, the Vendor shall be consistent with State and Federal statutes and be an advocate

for the City throughout the project.

BID PROCESS & RESPONSE

The IFB response should be fully self-contained, concise, and display clearly and accurately the capabilities,

knowledge, experience, and capacity of the Vendor to meet the requirements of the project and the bid. Vendors

are encouraged to utilize methods they consider appropriate in communicating the required information. At a

minimum, this will include submission of the information requested below:

A. Vendor description and project team

a. Vendor firm name, business, address, website address and contact information

b. Year established, number of employees, office locations, etc.

c. Vendor firm specialties: list your firms area(s) of expertise

d. Identify a project manager and all key project personnel and provide their direct contact

information. No key staff member will be reassigned without written approval by the City.

e. Identify minority or women owned business status

B. Bid Sheets

Completed bid sheets must be submitted on vendors company letterhead utilizing the format provided in

Exhibit D and must include:

a. Bid Form to include pricing per gallon

b. Company information

c. Bid Return Sheet to include federal provisions found in Exhibit B

d. References: include at least 3 professional references (business name, contact, email address &

phone number). References may be contacted as part of our preliminary bid review to assist

project committee in assessing Vendor qualifications. Current City of Nashua personnel and

elected officials shall not be used as references.

e. City Projects: Provide a list of project awards Vendor has received from the City of Nashua in the

past 5 years. Please include project detail, City department and City project lead.

IFB 0464-031626 Biodiesel Fuel

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

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Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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