Project Information

Bid Title

Records Conversion, Destruction and Storage Services

Issuing Agency

Southeastern Pennsylvania Transportation Authority

Location

Pennsylvania

Published Date

Mar 17, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-00009-AHAC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Records Conversion, Destruction and Storage Services

Item 26-00009-AHAC

SEPTA will accept bids with the eProcurement system only for the bid indicated. The bid will be opened electronically on the eProcurement system close date and time. If you have not already done so, please register in ePS through septa.org.

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement System (ePS) website for Records Conversion, Destruction & Storage Services for a Period of Five Years (hereinafter called the “Work”), as outlined in the Contract Documents until Tuesday, April 21, 2026 at 10:00 AM, at which time the bids will be made public and read aloud.

Documents

• Invitation To Bid (PDF)

Contact: Heather Casullo
Email: hcasullo@septa.org
Phone: 2155807421

Category: ePS Bids/RFPs
Status: Open

Attachment Preview

March 17, 2026

Dear Sir/Madam:

Subject: Sealed Bid No. 26-00009 - AHAC Records Conversion, Destruction & Storage Services for a Period of Five Years

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement

System (ePS) website for Records Conversion, Destruction & Storage Services for a Period of Five Years (hereinafter called

the “Work”), as outlined in the Contract Documents until Tuesday, April 21, 2026 at 10:00 AM, at which time the bids

will be made public and read aloud.

The contract duration is for three years from calendar days from the notice to proceed.

The “Work” includes but is not limited to coordinate with SEPTA’s Records Management Program and to provide

equipment, labor, storage facilities and insurance as outlined in the scope of services. Contractor is also expected to

perform records conversion, destruction, delivery of files, inventory, invoicing and labeling please be advised that

this list is not all inclusive.

A Virtual pre-bid meeting (attendance not mandatory) will be held on Tuesday, March 31, 2026 at 10:00 AM (est). A

representative of your company should join to discuss the proposed work with representatives of SEPTA.

If you would like to call or log in for the Prebid Meeting or Bid Opening, the information is listed below:

Pre-Bid

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/23731066543479?p=F1DxlbhZkBDg2cjURz

Meeting ID: 237 310 665 434 79

Passcode: iH7Au263

Need help? | System reference

Dial in by phone

+1 312-593-1554,,902899469# United States, Chicago

Find a local number

Phone conference ID: 902 899 469#

For organizers: Meeting options | Reset dial-in PIN

All questions must be submitted by Tuesday, April 7, 2026 by 4:30PM (est.) emailed to Heather Casullo, to

hcasullo@septa.org to be guaranteed an answer.

Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these Contract

Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid opening in order for consideration

to be given by SEPTA to affect a change in the Contract Documents.

Any inquiries regarding this bid must be directed to Heather Casullo of the Procurement & Supply Chain Management

Department at 1234 Market Street, 11th Floor, Philadelphia, PA 19107 or (215) 580-7421. A change, modification, or

clarification to the Contract Documents can only by affected by a written Addendum issued by SEPTA via our ePS.

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All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered bids will be

rejected. The Bid will be opened electronically on Tuesday, April 21, 2026 at 10:00 AM, the scheduled Opening Date/Time

and will be secure and unreadable by SEPTA until that time. Attendance at the Virtual Bid Opening meeting is not

mandatory.

Bid Opening

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/23980433123778?p=bJT55T04Qza1or9aHO

Meeting ID: 239 804 331 237 78

Passcode: sS6NG9Ep

Need help? | System reference

Dial in by phone

+1 312-593-1554,,26846868# United States, Chicago

Find a local number

Phone conference ID: 268 468 68#

For organizers: Meeting options | Reset dial-in PIN

________________________________________________________________________________

No bid will be opened and considered that is submitted later than the time specified.

SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.

Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not be

withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is held firm for

that time and any extension thereof.

SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4, and Title

49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,

Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby

notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will

not be discriminated against on the grounds of race, sex, color, or national origin in consideration for an award.

Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).

Any contract issued as result of this solicitation is subject to a financial assistance contract between SEPTA and U.S.

Department of Transportation.

Sincerely,

Heather Casullo

Sr. Contract Administrator

Procurement & Supply Chain Management

Dept.

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Commodity Codes

• NAICS 493110General Warehousing and Storage
• NAICS 493190Other Warehousing and Storage
• NAICS 518210Data Processing, Hosting, and Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561990All Other Support Services

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