Project Information

Bid Title

FY27-FY29 On-Call Professional Services: Geotechnical & Environmental Services

Issuing Agency

City of Durham

Location

North Carolina

Published Date

Nov 21, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-0108

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0108
Bid Title:	FY27-FY29 On-Call Professional Services: Geotechnical & Environmental Services
Category:	Requests for Proposals/Qualifications and Services
Status:	Open

Description: **** RFQ date, time, via EMAIL:  Tuesday December 30, 2025, by 3:00 PM - Send too: Bree Aguilar For security reasons, you must enable JavaScript to view this E-mail address. **** Publication Date/Time: 11/21/2025 8:00 AM Closing Date/Time: 12/30/2025 3:00 PM Contact Person: Bree Aguilar [email protected] Related Documents: RFQ On-Call Geotechnical Environmental Services FINAL

Attachment Preview

Request for Qualifications (RFQ)

For

FY27-FY29 On-Call Professional Services:

Geotechnical, Environmental, Materials Testing & Special Inspections, Surveying, and Cost Estimating

Date of Issue: 11/21/2025

A. PURPOSE FOR RFQ

1. Through this request for qualification (RFQ), notice is hereby given that the City of Durham, North

Carolina, General Services Department, is seeking consulting firms to provide professional services

for FY27-FY29 On-Call Services: Geotechnical, Environmental, Materials Testing/Special Inspection,

Surveying, and Cost Estimating for a multi-year portfolio of projects.

2. This RFQ provides complete information on the services being sought, the submittal requirements,

and timeline. Copies of the RFQ may be downloaded directly from this site:

http://durhamnc.gov/bids.aspx.

Interested firms shall email a Statement of Qualifications, meeting the requirements defined in the

RFQ to:

Bree Aguilar

City of Durham, Owner

General Services Department

2011 Fay Street

Durham, NC 27704

Phone: (919) 691-5962

Email: bree.aguilar@durhamnc.gov

3. Emailed Statements of Qualifications must be received by 3:00pm EST on 12/30/2025

To ensure receipt of any addenda to the RFQ, please contact the person listed above to register as

an interested firm. The City is not responsible for providing updated information/changes to firms

not known by the City as holding a copy of this RFQ.

4. Any questions regarding this RFQ must be received in writing prior to 12/12/2025 by 3:00pm EST.

Questions received after this date may not receive a response. Questions should be directed to Bree

Aguilar at bree.aguilar@durhamnc.gov and will be answered in an addendum posted on the City’s

website: http://durhamnc.gov/bids.aspx. Firms who are registered as interested firms will receive

the addendum via email. Questions received by the Department of General Services after this date

will not receive a response or be the subject of addenda.

5. This RFQ does not obligate the City to pay any costs incurred by respondents in the preparation and

submission of a response. Furthermore, the RFQ does not obligate the City to accept or contract for

any expressed or implied services. The City of Durham reserves the right to reject any and all

submittals. The City of Durham is committed to a program of equal employment opportunity

regardless of race, color, creed, sex, age, nationality or disability.

B. BACKGROUND AND SCOPE OF SERVICES

The City of Durham, North Carolina General Services Department (GSD) is responsible for City facility design,

construction, operation, maintenance, evaluation, rehabilitation, and improvement projects.

The City intends to select at a minimum one consultant for each discipline area below but may select

multiple consultants for any given discipline. It is anticipated that each selected firm will execute a master

service agreement (MSA) with the City and supplemental service agreements (SSA) will be executed as

projects arise.

The City anticipates needing professional services in the following discipline areas and respondents must

indicate the discipline area(s) in which they wish to be considered. The discipline area(s) must be able to be

performed directly by the consultant, not by a subconsultant or subcontractor. It is not anticipated that an

individual firm will supply all services listed below, but a firm may submit on more than one service if they

are qualified to do so.

Geotechnical Engineering

Environmental Assessments

Hazardous Materials Testing

Construction Materials Testing and Special Inspections

Surveying

Cost Estimating

The contract term will be two (2) years. The City reserves the right to cancel the MSA or SSA at any time or

discontinue a firm’s participation. Instances where this may occur include, but are not limited to, contracted

firms not meeting performance expectations, or routinely declining opportunities to participate.

C. SCHEDULE

Preliminary Project Schedule

RFQ Questions Received By

Pre-Submittal Meeting

Qualifications Due By

RFQ Evaluation

Date

12/12/2025 3:00pm EST

N/A

12/30/2025 3:00pm EST

January 2026

D. PRE-SUBMITTAL MEETING

1. A pre-submittal meeting will not be held.

Any questions regarding this RFQ must be received in writing prior to 12/12/2025 by 3:00pm EST.

Questions received after this date may not receive a response. Questions should be directed to Bree

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Aguilar at bree.aguilar@durhamnc.gov and will be answered in an addendum posted on the City’s

website: http://durhamnc.gov/bids.aspx. Firms who are registered as interested firms will receive

the addendum via email. Questions received by the General Services Department after this date will

not receive a response or be the subject of addenda.

E. EQUAL BUSINESS OPPORTUNITY PROGRAM

1. It is the policy of the City to provide equal opportunities for City contracting for small firms owned

by socially and economically disadvantaged persons doing business in the City’s Contracting

Marketplace. It is further the policy of the City to prohibit discrimination against any firm in pursuit

of these opportunities, to conduct its contracting activities to prevent such discrimination, to correct

present effects of past discrimination and to resolve complaints of discrimination. This policy applies

to all professional services categories.

There are no MBE or WBE goals for this MSA, but Consultants should be prepared to have goals

assigned for Supplemental Agreements; these goals will be published in the RFI or negotiated

during the scope and fee negotiations in the situation where a firm is next in rotation on the On-

Call list.

2. The Underutilized Business Compliance Division within the Finance Department is responsible for

the Equal Business Opportunity Program. All questions about Professional Services Forms should be

referred to UBC department staff at (919) 560-4180.

F. NOTICE UNDER THE AMERICANS WITH DISABILITIES ACT (ADA)

1. A person with a disability may receive an auxiliary aid or service to effectively participate in city

government activities by contacting Durham One Call at 919-560-1200 or ADA@DurhamNC.gov, as

soon as possible but no later than 48 hours before the event or deadline date.

AVISO EN VIRTUD DE LA LEY DE ESTADOUNIDENSES CON DISCAPACIDADES

Con el fin de recibir un recurso o servicio auxiliar para participar de manera efectiva en las

actividades del gobierno de la ciudad, cualquier persona con una discapacidad puede comunicarse

con la línea Durham One Call al teléfono 919-560-1200 o al correo ADA@DurhamNC.gov, tan pronto

como sea posible, a más tardar 48 horas antes del evento o fecha límite.

G. E-VERIFY COMPLIANCE

1. If this contract is awarded pursuant to North Carolina General Statutes (NCGS) 143-129 – (i) the

contractor represents and covenants that the contractor and its subcontractors comply with the

requirements of Article 2 of Chapter 64 of the NCGS; (ii) the words "contractor," "contractor’s

subcontractors," and "comply" as used in this subsection (a) shall have the meanings intended by

NCGS 143-129(j); and (iii) the City is relying on this subsection (a) in entering into this contract. (b) If

this contract is subject to NCGS 143-133.3, the contractor and its subcontractors shall comply with

the requirements of Article 2 of Chapter 64 of the NCGS.

H. STATE TREASURER’S LISTS REGARDING IRAN AND BOYCOTT OF ISRAEL

1. If the successful bidder or the City signs the contract on October 1, 2017 or afterwards, and the

value of the contract is $1,000 or more, the following applies unless the bidder otherwise states in

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its bid: the bidder affirms (by submitting a bid) that (1) its name does not appear on the list of

companies that are engaged in a boycott of Israel developed by the N. C. State Treasurer under

N.C.G.S. 147-86.81(a)(1) or on a list created by the Treasurer pursuant to N.C.G.S. 147-86.58 as a

company engaging in investment activities in Iran, and (2) it has no reason to expect that its name

will appear on either of those lists. Take notice that a contract between a company named on either

list and the City may be void.

I. VALUES OF CITY OF DURHAM REGARDING TREATMENT OF EMPLOYEES OF CONTRACTORS

1. Statement of City EEO Policy. The City of Durham opposes discrimination in employment because of

race, color, religion, sex, national origin, disability, familial status, military status, sexual orientation,

gender identity, and protected hairstyle. Consistent with Chapter 34 (Non-Discrimination) of the

Durham City Code, the City requires that firms doing business with the City:

a) not discriminate against any employee or applicant for employment because of race, color,

religion, national origin, sex, disability, familial status, military status, sexual orientation,

gender identity, and protected hairstyle.

b) take affirmative action to ensure that applicants are employed and that employees are

treated equally during employment, without regard to race, color, religion, national origin,

sex, disability, familial status, military status, sexual orientation, gender identity, and

protected hairstyle. This action includes employment, upgrading, demotion, transfer,

recruitment or advertising, layoff or termination, rates of pay or other forms of

compensation, and selection for training, including apprenticeship.

c) state, in solicitations or advertisement for employees, that all qualified applicants will

receive consideration for employment without regard to race, color, religion, national origin,

sex, disability, familial status, military status, sexual orientation, gender identity, and

protected hairstyle.

d) include this Statement of City EEO Policy in every purchase order for goods to be used in

performing City contracts and in every subcontract related to City contracts.

2. Livable Wage. The City of Durham desires that firms doing business with the City pay their workers a

livable wage rate while working on City contracts. The livable wage rate is $21.90 per hour through

June 30, 2026. The City will re-set the rate for the period after June 30, 2026.

J. SUBMITTAL RESPONSE REQUIREMENTS

1. EMAIL one electronic copy in PDF format of your submittal to bree.aguilar@durhamnc.gov. Please limit

response to 20 pages. The page limit does not include required City forms, table of contents or cover

pages. Font size shall be no less than 10 pt.

Section 1 - Statement of Interest: The Statement of Interest should include a synopsis of the

prime firm, indicate the discipline area(s) in which they wish to be considered, the firm’s

understanding of services required, and the project team’s approach to completing the

necessary field work and design tasks in order to meet a project’s Scope of Work requirements

on schedule. Include description of your team's approach and experience with the public

procurement process and construction administration for municipal projects.

Section 2 - Resumes: Provide the names and brief resumes of the principal-in-charge, potential

project manager(s) and/or other key staff members who will comprise the core of your firm’s

project team. Provide a narrative discussing your approach to staffing, and delivering timely and

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quality service on two or more assignments running concurrently. Additionally, the name,

email, and phone number of a designated contact person responsible for responding to project

inquiries should be provided.

Section 3 - Reference Projects: Please identify recent, representative projects of a similar scope,

complexity and size performed by the proposed team. At least three should be completed

projects. For each project, provide references (name, email and phone number) estimated and

completed project budget, year(s) the project was performed. Identify which team firm

performed the work and identify the members of the proposed team’s organization and the role

each played in the reference project.

Section 4 - All City and EBOP Professional Services Forms: Please submit Appendix B (EBOP

Professional Services Forms), Appendix C (Non-Collusion Affidavit), Appendix E (Trade Secrets

and Confidentiality) and North Carolina Professional Licenses.

K. SELECTION CRITERIA

1. Submitted firms' responses to this RFQ will be evaluated and ranked by an RFQ Evaluation Team

comprised of members of the City of Durham selected to assess submitted qualifications. Each

submitter will be evaluated based on their SOQ score as determined through the qualification

review process and criteria noted in this section.

Overall team qualifications and experience of key team members

Reference projects and demonstrated experience working on similar projects

Submittal quality and responsiveness

40 points

40 points

20 points

If deemed necessary, the City’s review panel for this project may choose to interview a short list of

firms to determine the final selection.

The evaluation criteria are intended to be used to make a recommendation to the City Manager or

City Council who will award the contract, but who is not bound to use these criteria or to award to

the consultant(s) on the basis of the recommendation. Further, the City reserves the right to vary

from this procedure as it is determined to be in the City’s best interest.

L. NON-CONTACT PROVISION

1. Interested firms shall be prohibited from contacting any City official or employee during the course

of the pre-submittal, interview, negotiations, pre-contracting, or other process of this solicitation,

except to participate in the pre-proposal conference and to submit questions via the City’s

designated project manager. Any such contact shall be grounds for disqualification of any firm who

may have initiated such contact.

M. AWARD AND CONTRACT

1. The City of Durham Modified Master-Service Agreement Contract and exhibits will be used, and the

selected vendor will be expected to accept the terms of the attached modified contract as

supplemented by the City without modification. Exceptions will be considered only to address errors

or ambiguities in text, or if such modifications are in the best interest of the project and the City.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services
• NAICS 562910Remediation Services

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