Project Information

Bid Title

Roto-Decon Washer

Issuing Agency

Town of Surfside Beach

Location

South Carolina

Published Date

Jul 27, 2026

Closing Date

Aug 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-FD-01

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-FD-01
Bid Title:	Roto-Decon Washer
Category:	Surfside Beach Fire Department
Status:	Open
Bid Recipient:	David Nelson, Fire Chief

Description: TOWN OF SURFSIDE BEACH SEALED BID FORM Invitation to Bid The Town of Surfside Beach invites qualified vendors to submit sealed bids for the items and/or services identified in this solicitation. Vendors are requested to provide pricing in accordance with the attached minimum specifications and general requirements. This invitation is issued for the purpose of obtaining competitive pricing and does not constitute an order or commitment to purchase any equipment, materials, or services. Bid Number: 26-FD-01 Bid Submission Deadline: 1:00 p.m. EST, August 18, 2026 Bid Opening: 1:30 p.m. EST, August 18, 2026 Submission Instructions Completed bid forms must be submitted by mail or hand delivery to: Town of Surfside Beach Town Hall C/O Fire Department 210 Highway 17 South Surfside Beach, SC 29575 Bids must be received no later than 1:00 p.m. EST on August 18, 2026. Late submissions may not be considered. Bids must be submitted on the official bid form provided by the Town and enclosed in a sealed envelope clearly marked with Bid No. 26-FD-01. Failure to properly identify the bid number on the envelope may result in the bid not being considered during the official bid opening. Bids not submitted in accordance with the requirements of this solicitation may be deemed non-responsive and rejected. Questions regarding this solicitation should be directed to: David Nelson, Fire Chief Phone: 843-913-6343 Email: For security reasons, you must enable JavaScript to view this E-mail address. The Town of Surfside Beach reserves the right to reject any or all bids, in whole or in part, to waive informalities or technicalities, and to accept the bid determined to be in the Town's best interest. All awards are subject to the Town's purchasing policies as adopted by the Town Council. The Town also reserves the right to award contracts to one or more vendors when doing so provides the best overall value based on price, quality, and the Town's operational needs. ITEM NO EST. QTY USED DESCRIPTION - UNIT PRICE EXTENDED PRICE #1 1 Roto-Decon Washer *see equipment summary and requirements under Bid Specifications documentation section Freight / Shipping Costs Taxes Total Bid submissions must be signed or they will not be accepted! ______________________________________ Signature Title ORDERING ADDRESS/CONTACT: REMITTANCE ADDRESS (IF DIFFERENT): BIDDER COMPANY NAME REMITTANCE NAME STREET ADDRESS REMITTANCE ADDRESS CITY/STATE/ZIP REMITTANCE CITY/STATE/ZIP TELEPHONE NUMBER FAX NUMBER BID SPECIFICATIONS Roto-Decon Washer Town of Surfside Beach Fire Department ________________________________________ Bid Specifications The Town of Surfside Beach Fire Department is soliciting sealed bids from qualified manufacturers or authorized distributors for the purchase of one (1) Roto-Decon Washer designed for the cleaning and decontamination of self-contained breathing apparatus (SCBA), helmets, boots, gloves, masks, cylinders, and other firefighting hard goods. The selected vendor shall provide equipment, warranty support, technical service, documentation, and all accessories necessary for a complete and operational system. ________________________________________ Background The Town of Surfside Beach Fire Department is committed to providing equipment that supports firefighter health and safety by reducing exposure to contaminants encountered during emergency operations. This procurement will provide a dedicated decontamination system capable of cleaning SCBA equipment and other personal protective equipment (PPE) in accordance with current industry standards and manufacturer recommendations. ________________________________________ Equipment Specifications The proposed unit shall meet or exceed the following minimum specifications: Operates on 208–240 VAC standard electrical service. Utilizes clean water only with integrated filtration. Capable of cleaning: SCBA masks and harnesses SCBA cylinders Helmets Boots Gloves Other hard goods Minimum three (3) year manufacturer's warranty. Touchscreen control interface with, at a minimum, the following programmable wash cycles: Mask & Harness SCBA Cylinder Boot & Glove Target Clean Cabinet Clean Includes an accessory spray tool for gross decontamination and touch-up cleaning. Stainless steel interior cabinet designed for easy cleaning and corrosion resistance. Automatic chemical injection system capable of dispensing precise amounts of cleaning solution at the appropriate stage of the wash cycle and proper water temperature. Meets all applicable requirements of NFPA 1851. Operates on 208–240 Volt electrical service. ________________________________________ Vendor Requirements The successful bidder shall: Serve as the single source responsible for equipment, replacement parts, warranty support, and service. Provide factory-authorized service with an on-site technician response within twenty-four (24) hours of notification for warranty-related repairs. Provide a minimum three (3) year parts and labor warranty covering: Parts Labor Shipping Transportation Replacement equipment (if required) Any related warranty costs Supply one printed Operations, Parts, and Service Manual and one electronic copy. Maintain a factory-authorized service representative capable of supporting the equipment throughout the warranty period. ________________________________________ Bid Requirements Unit Pricing for 1 Roto Decon Washer based on Bid Specifications Freight/Shipping Costs Applicable taxes Factory-recommended preventative maintenance schedule. Location(s) of factory-authorized service representatives. Estimated maintenance and service costs for the first five (5) years following installation. Complete warranty information. Estimated delivery schedule following receipt of purchase order. Confirmation of compliance with NFPA 1851. Electrical requirements and utility specifications. ________________________________________ Delivery Location Surfside Beach Fire Department 810 First Avenue North Surfside Beach, SC 29575 ________________________________________ Compliance with Laws The successful bidder shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances governing the performance of this contract. The contractor shall indemnify and hold harmless the Town of Surfside Beach from claims arising from violations of such laws. ________________________________________ Proposal Preparation All costs incurred in the preparation and submission of bids shall be the sole responsibility of the bidder. The Town shall not reimburse any costs associated with preparing a bid. ________________________________________ Tentative Schedule Milestone Date Invitation to Bid July 27, 2026 Proposal Due Date August 18, 2026 Notice of Award August 25, 2026 The Town reserves the right to modify this schedule as necessary. ________________________________________ Contact David Nelson, Fire Chief Surfside Beach Fire Department 810 First Avenue North Surfside Beach, SC 29575 Email: For security reasons, you must enable JavaScript to view this E-mail address. ________________________________________ Bid Submission Bids shall be submitted by the date and time specified in this Invitation to Bid. Late submissions may be rejected. Questions concerning this solicitation shall be directed to David Nelson, Fire Chief at For security reasons, you must enable JavaScript to view this E-mail address. INVITATION TO BID Roto-Decon Washer Town of Surfside Beach Fire Department Publication Date/Time: 7/27/2026 12:00 AM Closing Date/Time: 8/18/2026 1:00 PM Submittal Information: Town of Surfside Beach Town Hall C/O Fire Department 210 Highway 17 South Surfside Beach, SC 29575 Bid Opening Information: 1:30 p.m. EST, August 18, 2026 Contact Person: Questions regarding this solicitation should be directed to: David Nelson, Fire Chief Phone: 843-913-6343 Email: dnelson@surfsidebeach.org Business Hours: 8:00 AM to 5:00PM

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.