Project Information

Bid Title

Pavement Milling & Reclaiming

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Feb 10, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-08PC

Original Source

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Project Description

Bid Number:	2026-08PC
Bid Title:	Pavement Milling & Reclaiming
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for the purchase of pavement milling and reclaiming services in 2026. Publication Date/Time: 2/10/2026 12:01 AM Closing Date/Time: 3/3/2026 2:00 PM Addendum Date/Time: 02/19/2026 Contact Person: Chris Schultz schultzc@co.portage.wi.gov Business Hours: 8-4PM Related Documents: 2026-08PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

PAVEMENT MILLING

& RECLAIMING

BID #2026-06PC

Issued by:

Portage County

Purchasing Department

All required bid documents/copies must be submitted

No later than 2 PM 3/03/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact Chris Schultz

At (715) 346-1393

Email: schultzc@co.portage.wi.gov

Issued: 2/10/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-08PC

PAGE 2 OF 15

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 3

3. QUESTIONS ............................................................................................................................................... 3

4. METHOD OF BID ..................................................................................................................................... 4

5. BID SUBMISSION .................................................................................................................................... 4

6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4

7. METHOD OF AWARD ............................................................................................................................ 4

8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 4

9. SPECIFICATIONS..................................................................................................................................... 5

10. ON SITE SERVICE.................................................................................................................................... 5

11. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 5

12. FIRM PRICES ............................................................................................................................................ 6

13. INVOICING REQUIREMENTS ............................................................................................................. 6

14. CONTRACT CANCELLATION .............................................................................................................. 6

15. APPEALS PROCESS ................................................................................................................................ 7

16. SPECIAL CONDITIONS OF THIS BID................................................................................................ 7

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

ATTACHMENT E – SPECIFICATIONS FOR NON-PROJECT SPECIFIC WORK

PORTAGE COUNTY

WISCONSIN

BID #2026-08PC

PAGE 3 OF 15

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a contract for the purchase of pavement milling and reclaiming services in 2026.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid, you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award, through 12/31/2026.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than 2PM 2/19/2026. Purchasing

will respond to questions, if necessary, by issuing an official addendum, posted on VendorNet and on the

Portage County Website. Bidders are responsible for checking these websites for any addenda before

submitting a bid. Failure to acknowledge addenda may disqualify your bid.

https://vendornet.state.wi.us

https://www.co.portage.wi.gov

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

Chris Schultz Procurement Director, e-mail: schultzc@co.portage.wi.gov

Phone: 715-346-1393

PORTAGE COUNTY

WISCONSIN

BID #2026-08PC

PAGE 4 OF 15

4. METHOD OF BID

Bidder must submit a unit price and total cost for each item/project. Bidders may also bid on the non-

project specific work. All prices must be quoted in U.S. Dollars. Bids requiring an order minimum shall be

disqualified. Bidder must bid on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Include:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost per item/project from a responsive,

responsible bidder(s) who meets specifications. The County may also award contracts for non-project

specific work that will be requested on an as-needed basis. Multiple vendors may be awarded.

Timeliness for delivery of services may be considered when making this award.

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must supply references of three firms to which similar services have been provided during

the past five years to a comparable-sized institution or company. If contacted, all of those

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

PORTAGE COUNTY

WISCONSIN

BID #2026-08PC

PAGE 5 OF 15

8.2 Bidder must be in the business of pavement milling and reclaiming for the past five years.

8.3 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum

limits specified for the term of the contract. All policies must be issued with a 30-day cancellation

notice, by an insurance company licensed to do business in the State of Wisconsin, with a

minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees

engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s)

which might occur in carrying out this agreement/contract. Minimum coverage shall be one

million dollars ($1,000,000) liability for bodily injury and property damage including products

liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and

hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million

dollars ($1,000,000) per occurrence combined single limit for automobile liability and property

damage.

9. SPECIFICATIONS

Contractor shall provide all labor, equipment, supplies and materials to perform the work in accordance

with all state, federal, and local laws, codes, and ordinances.

Contractor shall furnish the County with required permits and Pit Agreements (if applicable).

Base of Payment: Measurements listed in the Bid Offer Form are good faith estimates. The Contractor

shall bill actual number of feet per the bid unit price plus mobilization upon completion of the work

which shall be full compensation for pulverizing, and for all labor, tools, equipment, and incidentals

necessary to complete the work.

See Attachment E – Specifications for detailed specifications of work.

Non-Project specific work shall be on an as-needed basis. There is no guarantee of non-project specific

or project work. The County may cancel a project at any time.

10. ON SITE SERVICE

In carrying out the scope of this contract, the Contractor shall be required to perform services on County

property. Bidders must include all transportation and insurance charges. Failure to include these costs

may disqualify your bid.

11. SUBCONTRACTING OR THIRD-PARTY PAYMENTS

All subcontracting shall be pre-approved by the County before any work begins. Subcontractors must

abide by all terms and conditions of the contract. The prime contractor shall be responsible for all

subcontractor(s) work and payment.

The Contractor must provide the County with a list of all subcontractors, suppliers, and service providers

performing, furnishing, or procuring labor, services, materials, plans, or specifications under the contract

no later than seven calendar days after the notice of the intent to award date. The Contractor shall not

replace any subcontractor, supplier, or service provider without written approval from the County.

The County reserves the right to make direct payment to subcontractors or to pay the prime contractor

with checks that are made payable to the prime contractor and to one or more subcontractors. In the

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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