Project Information

Bid Title

Electrical & Mechanical Maintenance Services

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Mar 31, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Electrical & Mechanical Maintenance Services

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on electrical and mechanical maintenance service for the repair of the Town's Water and Wastewater equipment.  Bidders shall submit sealed quotations in the format specified in the invitation to submit quotations no later than 10:00 a.m. April 16, 2026 at which time the bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall, 315 S. Lowry, Smyrna, TN during regular business hours or www.townofsmyrna.org .  Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Annual Sealed Bid Mechanical Service
April 16 @ 10:00 a.m.
315 South Lowry Street
Smyrna, TN  37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

All bidders shall comply with the Tennessee Contractors Licensing Act of 1976 and as amended (TCA Title 62), Section 62-6-119.

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on electrical and mechanical maintenance

service for the repair of the Town's Water and Wastewater equipment. Bidders shall submit

sealed quotations in the format specified in the invitation to submit quotations no later than

10:00 a.m. April 16, 2026 at which time the bids will be publicly opened and read aloud.

No bid may be withdrawn after the scheduled closing time for a period of 90 days. Bidding

documents may be obtained at Smyrna Town Hall, 315 S. Lowry, Smyrna, TN during regular

business hours or www.townofsmyrna.org. Quotations should be mailed or hand delivered

to:

Purchasing Department

Smyrna Town Hall

Annual Sealed Bid Mechanical Service

April 16 @ 10:00 a.m.

315 South Lowry Street

Smyrna, TN 37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the

basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

All bidders shall comply with the Tennessee Contractors Licensing Act of 1976 and as

amended (TCA Title 62), Section 62-6-119.

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town.

BY:

Sierra Lowry

Finance Director

TO BE RUN: March 31, 2026

_________________________

COMPANY

Town of Smyrna, TN

Electrical Mechanical 26

TABLE OF CONTENTS

SECTION I

General Information

PAGE

3

SECTION II

SECTION III

SECTION IV

Scope of Electric Motor Repair Service and Mechanical

Maintenance Service

Part 1 Electric Motor Repair Service

4

Part 2 Mechanical Maintenance Service

7

Price Quotation (Electric Motor Repair, Mechanical 12

and Electrical Journeyman)

Bid Specifications Compliance

19

Town of Smyrna, TN

2

Electrical / Mechanical 26

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna will accept quotations for a contractor that provides maintenance service

for the repair of the Town's water and wastewater plants for the term July 1, 2026 through June

30, 2027. The contractor shall provide either mechanical / motor repair or electrical services.

Billing address:

Smyrna Town Hall

315 South Lowry Street

Smyrna, TN 37167

Include one of the following on all invoices:

Attn: 1. Water Plant – Kevin Relford

2. Wastewater Plant – Leland Noble

Questions for the Water Plant should be directed to Kevin Relford 615-459-3574 or e-mail:

kevin.relford@townofsmyrna.org.

Questions for the Wastewater Plant should be directed to Leland Noble 615-459-6439 or e-

mail:

leland.noble@townofsmyrna.org.

PLANT LOCATIONS:

Smyrna Wastewater Treatment Plant

100 Jack Hunter Parkway

Smyrna, TN 37167

Smyrna Water Plant

156 Sharp Springs Road

Smyrna, TN 37167

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town. No bid may

be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not take

advantage of any unintentional error or omission, but shall fully address the full intent and

meaning of each aspect of the specifications. A copy of required certifications and / or license

should be attached to the bid document.

D. Section IV, V and Contract Agreement shall be completed and included as an integral part of

each bidder’s proposal. Successful bidder will be expected to enter into a contract Agreement

with the Town of Smyrna. Agreement shall be signed and attested (but not dated) by the

proper business representative and submitted with the bid proposal.

E. Freight shall be paid by vendor and should be included in bid to include pick-up and delivery

of equipment from plant location.

F. The Town is a tax-exempt organization.

G. The Town reserves the right to select the bid that is in the best interest of the Town.

H. Mail is delivered after 11:00 a.m. Monday through Friday.

J. Bid quotations must be submitted on the Town's quotation page(s). No exceptions.

K. Tennessee General Contractor’s License Law

Town of Smyrna, TN

3

Electrical Mechanical 26

Bidding will be in accordance with the Tennessee General Contractor's Licensing Law.

Bidders on construction in the amount of $25,000.00 or more must be licensed contractors as

required by the Contractor's Licensing Act of 1976 (Rev. 1986), Public Chapter No. 822 of the

General Assembly of the State of Tennessee. Bids greater than $25,000 shall contain the

following information: the bidder's name, license number, expiration date, and that part of

classification applying to the bid on the outside of the sealed bid in accordance with T.C.A. §

62-6-119. Bids not conforming with this provision shall be disqualified.

L. By submission of this bid, each bidder/proposer and each person signing on behalf of

any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that each

bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment Act. For

reference purposes, the list is currently available online at: State of

TN_Debarred_Vendors.pdf

SECTION II - ELECTRIC MOTOR REPAIR AND MECHANICAL

MAINTENANCE SERVICE

Part 1 - SCOPE OF ELECTRICAL MOTOR REPAIR SERVICE

THE PURPOSE OF THIS BID IS TO OBTAIN A CONTRACTOR TO PROVIDE

MAINTENANCE SERVICES FOR THE TOWN'S WATER AND WASTEWATER

MECHANICAL EQUIPMENT AND ELECTRIC MOTORS.

THE MOTOR REPAIR SHOP MUST MAINTAIN A VALID TENNESSEE MECHANICAL

CONTRACTOR’S LICENSE. IF MOTOR REPAIR WORK IS NOT TO BE CONDUCTED IN

HOUSE, THE MOTOR REPAIR SHOP MUST BE APPROVED BY A REPRESENTATIVE OF

THE TOWN OF SMYRNA. A PANEL OF INSPECTORS FROM THE TOWN MAY VISIT AND

INSPECT THE FACILITIES BEFORE AWARD OF BID. ALL MOTOR REPAIR WORK MUST

BE COMPLIANT WITH EASA STANDARDS AND SPECIFICATIONS, SUCH AS ANSI/EASA

AR100, TO ENSURE THE REPAIR PROCESS MAINTAINS THE EFFICIENCY AND

RELIABILITY OF THE MOTOR, FOLLOWING BEST TRADE PRACTICES AND

PROCEDURES.

ELECTRIC MOTOR REWIND SPECIFICATION

(Motors only)

All electric motor stator rewinding shall include labor and partial material for the

following scope of work:

1. Dismantle, test, and strip coils

2. Fabricate and install coils.

3. Connect VPI valves

4. Assemble, test, and paint.

5. A 90-day warranty against defects in materials and workmanship shall be

provided by the Contractor.

6. Dynamic balance, furnishing and installing bearings, metalizing, machine work,

and new leads are additions to the scope.

Town of Smyrna, TN

4

Electrical / Mechanical 26

1. Before dismantling the motor, inspect the motor by turning the rotor to identify a

sprung shaft, rubbing, bearing noise or roughness, excessive end play, or other

problems, and record findings. Perform electrical tests on the motor and dismantle it

for inspection and cleaning. Stators, wound rotors, and armatures to be rewound

shall be burned and stripped at a maximum controlled temperature of 750 degrees

F. to prevent damage to the lamination and frames.

2. All motor windings will be steam cleaned using detergent and rinsed with clean steam.

The motor will be baked dry in a temperature-controlled oven following standard

shop procedures. After the first bake, allow motor windings to cool to normal

temperature. Perform a megger test on the windings. The minimum acceptable

reading is 100 megohms at 1000 volts DC of operating voltage. If reading is

unacceptable, inspect motor windings for cleanliness. If windings are not clean (i.e.,

dirt, grease, detergent residue), steam clean motor windings again. If windings are

clean, bake them again in a temperature-controlled oven following standard shop

procedures. After the second bake, allow motor windings to cool to normal

temperature. Perform a megohmmeter test on the windings. If readings are

unacceptable, then contact the Plant Manager for further instructions. If readings

are acceptable, dip and bake motor windings.

3. After stripping, examine and test laminations for blow holes, shorts, and hot spots. All

short and/or laid-over laminations shall be repaired before rewinding. Sandblast

and thoroughly clean slots and frames, check for cracks or broken welds, repair as

necessary, and perform an iron core loss test. Check the rotor for cracks, flaws,

bearing fit, and fan condition. Check air gaps for condition and correct distance.

Determine bearing fit at bearing locations in the end bells and on the shaft.

4. Check nameplate date and purchase order to determine the type and class of insulation

of new coils. Class "N" insulation and the VPI process and epoxy resin are required.

Fabricate and install coils to conform to OEM Factory standards and specifications

or better. Every coil is to be tied on both sides of the winding and formed neatly and

compactly. All insulating varnish shall have a heat aging life of not less than 10,000

hours at maximum operating temperature. Class "H", epoxy insulation is standard.

If in doubt, contact the Town of Smyrna for directions before continuing with the

work.

5. Silicone rubber-insulated Class"H" leads are standard. On 230/460 motors, leads shall

be for the higher voltage and suitably sealed at the point of exit from the stator on

TEFC and explosion-proof motors.

6. The vacuum pressure impregnation (VPI) Epoxy Resin process is to be used, unless

instructed otherwise.

7. After varnishing and baking, check stator insulation resistance at twice the rated

voltage or 500 DC Volts for motors under 440 volts and 1000 DC Volts on motors

440 Volts or greater. In general, a minimum value of 100 megohms resistance for

250 Volts AC and under, and 200 megohms for 251 to 600 Volts AC motors is

required with the entire winding to ground, 1 minute duration, temperature 30

degrees C.

Town of Smyrna, TN

5

Electrical / Mechanical 26

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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