Project Information

Bid Title

Unincorporated Area Urban Forest Plan and Tree Inventory *Updated 11/17/2025*

Issuing Agency

Alameda County

Location

California

Published Date

Nov 17, 2025

Closing Date

Dec 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP #PLN2025-003

Original Source

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Bid Documents

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Project Description

Contracting opportunity

Bid Number RFP #PLN2025-003

Unincorporated Area Urban Forest Plan and Tree Inventory *Updated 11/17/2025*

• Category

  Professional Services

• Due Date/Time

  12/01/2025
  
  2:00 PM
  

• Contact Person

  
  Alison Abbors
  
  
  (510) 670-5428
  

• Estimated Award Date

  01/13/2026

• Special Notes/ Comments

  Submit response materials as a single PDF to alison.abbors@acgov.org

Posted Date

10/24/2025

• Attendees List and Q&A - 11/17/2025

Project Related Documents

• Request for Interest/ Proposal/Quotation (RFI/P/Q)

  3132_RFP#PLN2025-003.pdf

• RFP/Q Addendum

  3132_RFP#PLN2025-003_AttendeesList.pdf 3132_RFP#PLN2025-003_Q&A.pdf

Attachment Preview

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL No. PLN2025-003

for

UNINORPORATED AREA URBAN FOREST PLAN

AND TREE INVENTORY

For complete information regarding this project, see Request for Proposal (RFP) posted at County

of Alameda Contracting Opportunities site [https://gsa.acgov.org/do-business-with-us/contracting-opportunities/]

or contact the County representative listed below.

Thank you for your interest!

Contact Person: Alison Abbors

Phone Number: 510-670-5428

Email Address: alison.abbors@acgov.org

RESPONSE DUE

by

2:00 p.m.

on

December 1, 2025

via email as PDF to

alison.abbors@acgov.org

Alameda County, CDA - Planning

Alameda County is committed to reducing environmental impacts across our entire supply

chain. Please print only what you need, print double-sided, and use recycled-content paper if

printing this document.

RFP Template

Rev. 7/10/25

Specifications, Terms & Conditions

For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

CALENDAR OF EVENTS

REQUEST FOR PROPOSAL No. PLN2025-003

UNINORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

EVENT

DATE/LOCATION

Request Issued

Networking/Bidders Conference No. 1

Networking/Bidders Conference No. 2

Written Questions Due via email:

alison.abbors@acgov.org

List of Attendees

Questions & Answers Issued

Addendum Issued [only if necessary to amend RFP]

Response Due and Submitted via email as PDF to

alison.abbors@acgov.org

Evaluation Period

Optional Vendor Interviews

Notice of Intent to Award Issued

Board Consideration Award Date

Contract Start Date

October 23, 2025

November 3, 2025, 2pm

VIA ZOOM:

Register in advance:

https://us02web.zoom.us/webinar/register/WN

_tWyyMdygQp-CDMkIubcimA

Meeting ID: 860 4084 5436

November 4, 2025, 10AM

VIA ZOOM:

Register in advance:

https://us02web.zoom.us/webinar/register/WN

_hwsjTALwR2y7FW5-YwaMCw

Meeting ID: 817 7124 2080

November 5, 2025, by 5:00 p.m.

November 6, 2025

November 12, 2025

November 12, 2025

December 1, 2025, by 2:00 p.m.

December 1, 2025 – December 19, 2025

Week of December 15, 2025

December 19, 2025

January 13, 2026

January 19, 2026

NOTE: All dates are tentative and subject to change.

RFP No. PLN2025-003

Page 2 of 37

Specifications, Terms & Conditions

For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL No. PLN2025-003

SPECIFICATIONS, TERMS & CONDITIONS

for

UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

TABLE OF CONTENTS

Page

CALENDAR OF EVENTS ...................................................................................................................... 2

I. STATEMENT OF WORK ........................................................................................................... 5

A. INTENT ................................................................................................................................ 5

B. SCOPE .................................................................................................................................. 5

C. BACKGROUND AND GUIDING PRINCIPLES.......................................................................... 6

D. BIDDER QUALIFICATIONS .................................................................................................... 9

E. SPECIFIC REQUIREMENTS ................................................................................................. 10

F. DELIVERABLES / REPORTS ................................................................................................. 17

G. BIDDERS CONFERENCE(S) ................................................................................................. 19

II. COUNTY PROCEDURES, TERMS, AND CONDITIONS ............................................................... 20

H. EVALUATION CRITERIA / SELECTION COMMITTEE ........................................................... 20

I. CONTRACT EVALUATION AND ASSESSMENT.................................................................... 24

J. NOTICE OF INTENT TO AWARD......................................................................................... 25

K. BID PROTEST / APPEALS PROCESS .................................................................................... 25

L. TERM / TERMINATION / RENEWAL................................................................................... 28

M. BRAND NAMES AND APPROVED EQUIVALENTS ............................................................... 28

N. QUANTITIES....................................................................................................................... 29

O. PRICING ............................................................................................................................. 29

P. AWARD.............................................................................................................................. 30

Q. METHOD OF ORDERING.................................................................................................... 32

R. WARRANTY........................................................................................................................ 33

S. INVOICING......................................................................................................................... 33

T. FEDERAL STOP WORK ORDER. . ....................................................................................... 34

U. ACCOUNT MANAGER / SUPPORT STAFF........................................................................... 34

III. INSTRUCTIONS TO BIDDERS ................................................................................................. 34

V. COUNTY CONTACTS .......................................................................................................... 34

W. SUBMITTAL OF PROPOSALS .............................................................................................. 35

RFP No. PLN2025-003

Page 3 of 37

Specifications, Terms & Conditions

For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

ATTACHMENTS

EXHIBIT A

BID RESPONSE PACKET

EXHIBIT B Additional Contract Provisions – Federal Provision

EXHIBIT B-1 Certification For Contracts, Grants, Loans, And Cooperative Agreements

Certification Regarding Lobbying (Appendix A, 44 C.F.R. Part 18)

EXHIBIT C Background Materials

RFP No. PLN2025-003

Page 4 of 37

Specifications, Terms & Conditions

For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY

I. STATEMENT OF WORK

A. INTENT

It is the intent of these specifications, terms, and conditions to describe a qualified

consultant (“Consultant”) with expertise in municipal tree program analysis and

planning, municipal tree inventories, arboriculture, and cross-sector stakeholder

facilitation, to help coordinate an urban forest analysis and planning project (“Project”)

that culminates in the adoption of a comprehensive Urban Forest Plan (UFP) for

Alameda County’s urban unincorporated area. The selected Consultant will coordinate

the Project alongside the County staff Project Manager, including facilitating robust,

equity-focused community engagement; conducting a thorough assessment of existing

tree resources, policies, and vulnerabilities; establishing data-driven goals and

strategies; identifying key gaps and opportunities; recommending program design

elements and funding mechanisms; and delivering an ambitious and actionable 50-year

Urban Forest Plan for adoption by the Alameda County Board of Supervisors.

The County intends to award an approximately 2-year contract to the Bidder selected as

the most responsive and responsible Bidder whose response conforms to the RFP and

meets the County’s requirements. The term of the contract will commence the date the

standard services agreement is signed and will end on March 31, 2028. All work

associated with the Project’s current funding source, the California Urban and

Community Forestry Inflation Reduction Act 2024 Grant, must be completed by March

31, 2028; however, the contract will include the option to renew for two years as

funding allows.

B. SCOPE

The County has identified a total Project Budget of $562,000 to engage a Consultant

with the experience, capacity, and skills necessary to provide the following services,

described in greater detail in Section E:

1. Provide Project Coordination Services: Bring urban forest planning expertise to the

overall process and coordinate all aspects of the Project alongside the County staff

Project Manager.

2. Foster Community Support for Trees and the Urban Forest: Develop and implement

a community engagement strategy that promotes genuine participation and

commitment to equitable outcomes to cultivate a connected and informed network

of urban forestry champions to drive UFP development and catalyze

implementation.

3. Assess Existing Conditions: Conduct a multi-pronged analysis of existing policies,

programs, staffing, tree resources (including a complete tree inventory), canopy

equity concerns, urban heat vulnerability, and fire risk.

RFP No. PLN2025-003

Page 5 of 37

Commodity Codes

• NAICS 115310Support Activities for Forestry

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