Project Information

Bid Title

RFQ Notice - Installation/Retrofitting Electric Locking Hardware

Issuing Agency

Township of East Brunswick

Location

New Jersey

Published Date

Nov 14, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ Notice - Installation/Retrofitting Electric Locking Hardware
Category:	Quotes
Status:	Open

Publication Date/Time: 11/14/2025 5:00 PM Closing Date/Time: 11/26/2025 11:00 AM Related Documents: RFQ Specs - Installing Retrofitting Electric Locking Hardware - Outside PD Radio Room

Attachment Preview

Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

Installing/Retrofitting Electric Locking Hardware

QUOTE DEADLINE DATE: WEDNESDAY, NOVEMBER 26, 2025, AT 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

Page 1 of 10

A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to purchase goods and services for

installing and retrofitting select municipal building doors with electronic locking hardware. This

hardware will be used with a Genetec access control solution. The electronic hardware must

interface with a Mercury LP1502 board.

Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand

delivery, by 11:00 a.m. prevailing time on July 31, 2025. Quotes received after 11:00 a.m. on the

Deadline Date will not be considered.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A

19:44A-20.4 et seq.

Location: East Brunswick Municipal Building – Outside Police Department Radio Room

Address: 1 Jean Walling Civic Center, East Brunswick, NJ 08816

Description: See below

Website: www.eastbrunswick.org

The quotation must include labor for installation and retrofit of existing doors described below and related

materials outlined below.

The vendor must supply and install/retrofit existing doors and frames with electronic locking hardware.

Some doors have a low-profile frame and require low profile electronic locking hardware. Locking

hardware wiring must be run to ceiling. The work involved is as follows:

Remove Simplex mechanical push button lock

Supply and install:

2 – Custom fabricated stainless steel cover plates

1 – Sargent storeroom function leverset x LFIC prep x 626

1 – Sargent LFIC cylinder set to existing bypass key

1 – H.E.S. electric strike x 24 VDC x 630

1 – LCN door closer

Note: To schedule a walk through, if necessary, please contact Adel Youssef at 732-390-6865.

Page 2 of 10

C. QUALIFICATIONS:

Qualified respondents must meet the following requirements:

• Greater than 40 Years experience as a Locksmith

• Security Clearance Level "Secret"

• Experienced in low voltage lock systems

• Experience with Genetec Proximity Card Reader Systems

D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a contract

to a business entity for the goods or services advertised subsequent to such review. Contracts

awarded under this process shall be publicly announced and awarded. The resolution awarding the

contract shall state that the contract was awarded after a fair and open process and shall state the

number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

E. SELECTION CRITERIA:

Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. The

evaluation will consider:

a. The company experience and reputation in the field.

b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the

contract;

e. Availability to accommodate any required meetings of the Township and the ability to work well

with the Township;

f. Compensation proposal;

g. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;

Page 3 of 10

F. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage

resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of

any nature whatsoever.

2. Insurance Requirements:

A. Worker’s Compensation and Employer’s Liability Insurance

This insurance shall be maintained in full force during the life of this contract by the contractor covering

all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.

12:235-1.6. Minimum Employer’s Liability $1,000,000.00.

B. General Liability Insurance

This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any

one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be

maintained in force during the life of the contract.

C. Automobile Liability Insurance

This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with

limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily

injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the

life of this contract by the contractor.

D. Professional Liability/Malpractice Insurance Policy (if applicable)

Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each

such policy for each staff member remains full and in effect while providing services for Township.

The contractor shall provide the Township with a Certificate of Insurance naming the Township of East

Brunswick as additionally insured, evidencing the existence of required insurance prior to the

commission of work. Rain Date shall also be shown on the description section of the Certificate of

Insurance. Said insurance must include coverage for complete operations, contractual insurance and

independent contractor or subcontractor insurance, where and if applicable.

E. Errors and Omissions Insurance

a. The contractor shall purchase and maintain during the entire period of this contract, errors and

omissions insurance that shall protect the contractor and the Township from any and all claims

that may arise out of or result from the contractor’s performance of this contract. Specifically,

the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per

occurrence and $4,000,000.00 dollars in the aggregate.

Page 4 of 10

b. Certificates of the Required Insurance

Certificates as listed above shall be submitted along with the contract as evidence covering

Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies

operating on an admitted basis in the State of New Jersey.

The contractor shall provide the Township with a Certificate of Insurance naming the

Township, its employees, officers, and agents as additionally insured, and evidencing the

existence of required insurance prior to the commission of work.

The Township will not accept Mutual Limitation of Liability terms.

F. OTHER REQUIREMENTS:

1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless

the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a

bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and

Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof

of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in

turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other

contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first

provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and

their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the Division of

Taxation in the

Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-

1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this

regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed

online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a

complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a

business organization that fails to provide a copy of a business registration as required, or that provides

false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not

to exceed $50,000, for each proof of business registration not properly provided under a contract with a

contracting agency.

Page 5 of 10

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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