Project Information

Bid Title

Janitorial Services for Harbor Facilities

Issuing Agency

Port of Bellingham

Location

Washington

Published Date

Dec 11, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

MESS 25-6

Original Source

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Bid Documents

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Project Description

Bid Number:	MESS 25-6
Bid Title:	Janitorial Services for Harbor Facilities
Category:	Materials, Equipment, Supplies & Services
Status:	Open

Description: Notice is hereby given that proposals for the Port of Bellingham’s Blaine & Squalicum Harbors Janitorial Services will be received at the Squalicum Harbor Office, 722 Coho Way, Bellingham, WA 98225 until 2pm, December 31, 2025. Proposals received after the specified time and date will not be considered. All submitted proposals must include four (4) original hard copies plus one (1) digital copy. The scope of work involves janitorial services at Blaine & Squalicum Harbors, for the two-year period February 1, 2026 through January 31, 2028. This work is subject to prevailing wage rates as required on all public janitorial services. A MANDATORY pre-proposal meeting is scheduled for 10am on December 17, 2025, which includes both facilities, Blaine and Squalicum Harbors. Service providers interested in site walk-throughs need to RSVP by emailing, Pam Taft, Marinas Project Manager at: For security reasons, you must enable JavaScript to view this E-mail address.. Service Providers shall meet at the Squalicum Harbor Office located at: 722 Coho Way, Bellingham WA. Specifications (including RFP scoring) are contained in this RFP. The Port of Bellingham reserves the right to reject any or all proposals and to waive any irregularities or informalities. All proposals submitted shall be considered valid offers for a period of sixty (60) days from the date of the proposal date. All proposals become the property of the Port of Bellingham and are subject to public disclosure laws per RCW 42.56. Publication Date/Time: 12/11/2025 5:00 AM Publication Information: Bellingham Herald and OMWBE Closing Date/Time: 12/31/2025 2:00 PM Pre-bid Meeting: December 17, 2025 at 10 AM Contact Person: Pam Taft, pamt@portofbellingham.com Related Documents: RFP 2026-2028 SQ_BH Janitorial Services 12-9-25 FINAL

Attachment Preview

Squalicum and Blaine Harbors

Request for Proposal

Janitorial Services for Harbor Facilities

Page 1 of 67

Table of Contents

Section 1: Notice of RFP............................................................................ 4

Section 2: Introduction ............................................................................. 5

Section 3: Service Provider’s Checklist....................................................... 5

Section 4: Service Locations & Facilities .................................................... 6

Section 5: General Conditions ................................................................... 8

5.1 General Scope of Work ....................................................... 8

5.2 Agreement Term ................................................................. 8

5.3 Responsibility Criteria......................................................... 8

5.4 Licensing and Fees ............................................................. 10

5.5 Prevailing Wage .................................................................. 11

5.6 Insurance .......................................................................... 11

5.7 Taxes ................................................................................. 13

5.8 Payment ............................................................................ 13

5.9 No Additional Charges ........................................................ 13

5.10 Price Adjustments ............................................................. 13

5.11 Statues, Laws, Codes, and Regulations .............................. 14

5.12 Examination of Site and Conditions .................................... 14

5.13 Employees of Service Providers.......................................... 14

5.14 Conflict of Interest ............................................................ 15

5.15 Protection of Work Site ...................................................... 15

5.16 Inspection of Work ............................................................ 15

5.17 Deficient Work .................................................................. 15

5.18 Warranty........................................................................... 15

5.19 Assignment of Agreement.................................................. 15

5.20 Equal Employment Opportunity ......................................... 16

5.21 Proposals ......................................................................... 16

5.22 Bid Bond........................................................................... 16

5.23 Non-Collusion Affidavit ..................................................... 17

5.24 Addenda to General Conditions ......................................... 17

5.25 Debarment/Suspension Compliance ................................ 17

5.26 No RFP Opening .............................................................. 17

Page 2 of 67

5.27 Proposal Form ................................................................. 18

5.28 Agreement Terms and Conditions ..................................... 18

5.29 Negotiations.................................................................... 18

5.30 Cost of Preparing Proposal ............................................... 18

5.31 Selection Criteria ............................................................. 18

5.32 Award and Execution ....................................................... 19

Section 6: Response Criteria ..................................................................... 20

Section 7: Special Provisions..................................................................... 21

Section 8: Scope of Work .......................................................................... 23

8.1 Technical Specifications................................................... 23

8.2 Quality Standards of Performance .................................... 24

Section 9: Facility Inspection .................................................................... 32

9.1 General Standard............................................................. 32

9.2 Inadequate Services ........................................................ 32

9.3 Inspection Checklist ........................................................ 32-36

Section 10: Performance Specifications Location IDs ................................... 37

10.1 Blaine Performance Specification Codes ........................... 37

10.2 Squalicum Performance Specification Codes .................... 37

Blaine Performance Specification/Frequencies........................... 38

Squalicum Performance Specification/Frequencies .................... 48

Attachment A: Price Proposal Form............................................................. 59

Attachment B: Bid Bond ............................................................................. 61

Bid Deposit ......................................................................... 62

Attachment C: Non-Collusion Affidavit Statement........................................ 63

Attachment D: Garbage/Recycling Locations ............................................... 64

Page 3 of 67

1. Notice of RFP

Notice is hereby given that proposals for the Port of Bellingham’s Blaine & Squalicum Harbors

Janitorial Services will be received at the Squalicum Harbor Office, 722 Coho Way, Bellingham,

WA 98225 until 2pm, December 31, 2025. Proposals received after the specified time and date

will not be considered. All submitted proposals must include four (4) original hard copies plus

one (1) digital copy.

The scope of work involves janitorial services at Blaine & Squalicum Harbors, for the two-year

period February 1, 2026 through January 31, 2028. This work is subject to prevailing wage rates

as required on all public janitorial services.

A MANDATORY pre-proposal meeting is scheduled for 10am on December 17, 2025, which

includes both facilities, Blaine and Squalicum Harbors. Service providers interested in site

walk-throughs need to RSVP by emailing, Pam Taft, Marinas Project Manager at:

pamt@portofbellingham.com. Service Providers shall meet at the Squalicum Harbor Office

located at: 722 Coho Way, Bellingham WA.

Specifications (including RFP scoring) are contained in this RFP. The Port of Bellingham

reserves the right to reject any or all proposals and to waive any irregularities or informalities.

All proposals submitted shall be considered valid offers for a period of sixty (60) days from the

date of the proposal date. All proposals become the property of the Port of Bellingham and are

subject to public disclosure laws per RCW 42.56.

Notice to be published:

December 11, 2025

Page 4 of 67

2. Introduction

Blaine and Squalicum Harbors are the Port of Bellingham’s two marinas located in Blaine, WA

and Bellingham WA. Squalicum Harbor is full-service marina on the northern shores of

Bellingham Bay in the City of Bellingham. It is home to approximately 1400 commercial and

recreation boats including a large charter boat fleet. The support facilities include: six restroom

facilities, four shower facilities and three laundry facilities that are used by the moorage

customers only.

Blaine Harbor is a full-service marina located minutes from the Canadian border on I-5. It is

home to approximately 600 commercial and recreation boats. Support facilities include: three

restrooms, four showers, and one laundry facility. The public boat launch has a restroom

facility that is open seasonally.

This RFP is for the janitorial services for the harbor offices and the moorage support facilities

including a meeting and event facility at each location.

3. Service Provider’s Checklist

The following forms must be completed in full by the Service Provider and submitted as part of

the proposal package; failure to do so may result in the proposal being rejected as not

responsive.

____1. RESPONSES TO ‘RESPONSIBILITY CRITERIA’ – General Conditions #5.3(a-d)

Experience and Past Performance, Management Plan, Quality Control Plan, and

References.

_____2. PRICE PROPOSAL FORM - (ATTACHMENT A)– This does not suggest that lowest bid will

be awarded.

_____3. FORM OF BID BOND – (ATTACHMENT B)- Surety Bond OR Cashier’s/Certified Check

_____4. NON-COLLUSION AFFIDAVIT – (ATTACHMENT C) – Must be Notarized.

The following forms shall be executed and submitted within ten (10) business days after notice

of award.

_____1. AGREEMENT – To be executed by the Successful Service Provider.

_____2. CERTIFICATE OF INSURANCE – Form to be furnished by Service Provider’s Insurance

Company and submitted with Service Provider executed Agreements.

____3. STATEMENT OF INTENT TO PAY PREVAILING WAGE – To be filed before the work

begins by all contractors providing labor to fulfill the specifications as contained in the

Scope of Work.

_____4. LIST OF SUBCONTRACTORS – To be submitted by Service Provider with executed

Agreement.

Page 5 of 67

Commodity Codes

• NAICS 561720Janitorial Services

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