Project Information

Bid Title

6100018829 Executive Program Manager for Sports and Entertainment District Program

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Feb 11, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6100018829 Executive Program Manager for Sports and Entertainment District Program

The EPM will be responsible for the oversight of the District Program through the life of the program. In general, the EPM is intended to provide program-level leadership to ensure overall success of the Program. The EPM must have significant experience in the leadership and management of similar large integrated Programs. Such talent must be able to provide effective program executive management, advise the City’s executive management team, and discuss the Program at outreach events throughout the community. At a minimum the scope of services will include the following: Review, comment, and advise on Program planning and design alternatives as to consistency with Program objectives and priorities, including delivery methods and phasing. Review, comment, and advise on Program phasing, constructability, maintenance, and operations. Participate in on-going design and project construction to the extent required to facilitate efficient delivery and accomplishment of Program objectives. Develop the Program implementation strategy around the City’s development priorities.

Date Issued: January 16, 2026

Due Date & Time: February 27, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:30 a.m., Central Time, on January 26,2026 via Microsoft TEAMS. Attendance at the Pre-Submittal Conference is optional but highly encouraged. Respondents may call the toll-free number listed below and enter access code to participate the day of the conference. Dial-In Number: +1 312-667-7136| Access Code: 802 790 088# | Meeting Password: EB6EC23L.

Document	Type	Size
RFQ Document	PDF	432.46 KB
Addendum I	PDF	251.93 KB
Solicitation and Committee Information	PDF	191.52 KB
Addendum II	PDF	241.79 KB
Addendum III	PDF	188.38 KB

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CITY OF SAN ANTONIO

FINANCE DEPARTMENT

REQUEST FOR QUALIFICATIONS

(“RFQ”)

for

EXECUTIVE PROGRAM MANAGER FOR THE SPORTS AND ENTERTAINMENT DISTRICT

PROGRAM

(RFQ 25-050; RFx 6100018829)

Release Date: January 16, 2026

Proposals Due: February 27, 2026; 11:00 AM Central Time

This solicitation has been identified as High-Profile.

______________________________________________________________________________

PROHIBITED CAMPAIGN CONTRIBUTIONS

Prohibition against Campaign or Officeholder Contributions for Individuals and Entities Seeking

High-Profile Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are

prohibited from making a campaign or officeholder contribution to any member of City Council, candidate for

City Council or political action committee that contributes to City Council elections beginning on the *10th

business day after a contract solicitation has been released through the 30th calendar day following the

approval by City Council (“blackout” period):

1. Any individual seeking a high-profile contract;

2. Any owner, officer, officer of board, executive committee member, and general board member of an

entity seeking a high-profile contract;

3. The legal signatory of the high-profile contract;

4. Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a

high-profile contract;

5. Subcontractors hired or retained to provide services under the high-profile contract;

6. Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection;

and

7. Any corporate political action committee (PAC) established or formed by the entity seeking a high-

profile contract.

A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was

made by any of these individuals during the “blackout” period.

*For this solicitation, the first-day contributions are prohibited is February 2, 2026.

The first day contributions may be made is the 31st day after the contract is approved at a City

Council “A” Session.

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______________________________________________________________________________

RESTRICTIONS ON COMMUNICATIONS

Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of

the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released

until the contract is posted for consideration as an agenda item at a City Council "A" session or until

the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting;

and 2) City employees from the time the proposal/bid has been released until the contract is

approved at a City Council "A" session or by City Manager, 7 calendar days after agenda posted

date.

Restrictions extend to "thank you" letters, phone calls, emails and any contact that results in the

direct or indirect discussion of the proposal/bid submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of

Respondent’s proposal/bid from consideration.

Please refer to the Restrictions on Communications section of this solicitation for more

information.

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Section Number

001

002

003

004

005

006

007

008

009

010

011

012

013

014

RFQ Exhibit 1

RFQ Exhibit 2

RFQ Exhibit 3

RFQ Exhibit 4

RFQ Exhibit 5

RFQ Exhibit 6

RFQ Exhibit 7

RFQ Exhibit 8

RFQ Exhibit 9

RFQ Exhibit 11

002 - TABLE OF CONTENTS

Section Name

Cover Page

Table of Contents

Background

Scope of Service

Additional Requirements

Term of Contract

Pre-Submittal Conference

Proposal Requirements

Changes to RFQ

Submission of Proposal

Restrictions on Communication

Evaluation of Criteria

Award of Contract and Reservation of Rights

Schedule of Events

Section 015 - RFQ Exhibits

SBEDA Compliance Provisions

Insurance Requirements

Indemnification Requirements

Local Preference Program

Veteran-Owned Small Business Preference Program

Prohibition on Contracts with Companies Boycotting Israel

Prohibition on Contracts with Companies Boycotting Certain

Energy Companies

Prohibition on Contracts with Companies that Discriminate

Against Firearm and Ammunition Industries

Contracts with Companies Engaged in Business with Iran, Sudan,

or Foreign Terrorist Organizations Prohibited

Sample Contract

Page

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RFQ Exhibit 12

Sports and Entertainment District Presentation

30

Section 016 - RFQ Attachments

Respondent’s Proposal must contain the following documents. These forms can be found as attachments to

this RFQ or web links, as indicated.

Attachment A, Part 1 General Information

31

Attachment A, Part 2 Experience, Background, and Qualifications

37

Attachment A, Part 3 Proposed Plan

39

Attachment B

Contracts Disclosure Form

40

Attachment C

Litigation Disclosure Form

41

Attachment D

SBEDA Utilization Plan

42

Attachment E

Local Preference Program Identification Form

43

Attachment F

Veteran-Owned Small Business Preference Program

Identification Form

44

Attachment G

Certificate of Interested Parties Form 1295

45

Attachment H

Signature Page

46

Attachment I

Proposal Checklist

48

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003 – BACKGROUND

The City of San Antonio (City) is seeking an experienced firm (“Executive Program Manager”, or “EPM”)

with demonstrated technical capabilities and experience to provide Executive Program Management

support services for the proposed Sports and Entertainment District (“The District”) in Downtown San

Antonio. The proposed District would be anchored by an expansion of the convention center,

improvements to the Alamodome, a new event venue for downtown, a convention center hotel, and

potentially a new arena for the San Antonio Spurs. Coordination will also be required between the

proposed projects and the related infrastructure plan currently in development, to ensure alignment and

to support improvements in traffic flow throughout The District.

The EPM will be part of a City-led team that will be a blend of City and EPM staff. The District will

include projects with wide ranges in scope and complexity (the “Program”). The size and scale of these

projects along with their required integration and interdependency, anticipated concurrent

implementation of certain projects, and overall complexity of The District will require the EPM to provide

and assist the City with expertise and specialty technical services for the program to be successful. The

successful EPM will be experts with deep program management experience and able to provide the

City with various program management support services, as requested, for the duration of the Program.

The preferred EPM firm would have multifaceted technical experience delivering multibillion-dollar

construction programs, using alternative project delivery methods, and implementing innovative

technologies to support communications. The Program is expected to be phased in over a period of

time with the Convention Center Expansion being the first project to begin within the District

Program. Resources provided by the EPM should be scalable based upon the stages of implementation

of various projects within the District. For more information regarding the San Antonio Sports and

Entertainment District attached is a public presentation made to the San Antonio City Council on

November 21, 2024, RFQ Exhibit 12.

This EPM contract is anticipated to be awarded in April 2026.

004 - SCOPE OF SERVICE

The EPM will be responsible for the oversight of the District Program through the life of the program.

In general, the EPM is intended to provide program-level leadership to ensure overall success of the

Program. The EPM must have significant experience in the leadership and management of similar

large integrated Programs. Such talent must be able to provide effective program executive

management, advise the City’s executive management team, and discuss the Program at outreach

events throughout the community. At a minimum the scope of services will include the following:

• Review, comment, and advise on Program planning and design alternatives as to

consistency with Program objectives and priorities, including delivery methods and phasing.

• Review, comment, and advise on Program phasing, constructability, maintenance, and

operations.

• Participate in on-going design and project construction to the extent required to facilitate

efficient delivery and accomplishment of Program objectives.

• Develop the Program implementation strategy around the City’s development priorities.

The EPM will report directly to the designated City staff person and ensure that project scopes,

schedules and budgets are achieved. The EPM will be required to serve on an Executive Steering

Committee (ESC) established for the Program. The EPM’s scope of services will include the

responsibility for providing effective leadership and management to ensure the successful completion

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and commissioning of the Program in compliance with the approved scope, schedule, and budget and

level of quality expected. The EPM will collocate with the City staff. If needed, direct support staff for

the EPM should be included in the response to this solicitation.

The EPM will be responsible for assisting the City with oversight of the District Program through the

completion of the final development phase of program. The EPM will be required to assist the City with

the development of the program phases and timelines. The successful Respondent shall assemble a

multi-disciplinary team experienced with Executive Program Management for large construction

programs preferably for large multi-phased entertainment districts. EPM will be required to deliver the

Program Management scope of services as outlined and will not be eligible to compete for contracts

for the design or construction of projects within the District Program.

005 - ADDITIONAL REQUIREMENTS

Intellectual Property.

If selected, Respondent agrees to abide by the following regarding intellectual property rights:

Respondent shall pay all royalties and licensing fees. Respondent shall hold the City harmless and

indemnify the City from the payment of any royalties, damages, losses or expenses including

attorney's fees for suits, claims or otherwise, growing out of infringement or alleged infringement of

copyrights, patents, materials and methods used in the performance of services. It shall defend all

suits for infringement of any Intellectual Property rights. Further, if Respondent has reason to believe

that the design, service, process, or product specified is an infringement of an Intellectual Property

right, it shall promptly give such information to the City.

Upon receipt of notification that a third party claims that the program(s), hardware or both the

program(s) and the hardware infringe upon any United States patent or copyright, Respondent will

immediately:

Either:

obtain, at Respondent’s sole expense, the necessary license(s) or rights that would allow the

City to continue using the programs, hardware, or both the programs and hardware, as the

case may be, or,

alter the programs, hardware, or both the programs and hardware so that the alleged

infringement is eliminated, and

reimburse the City for any expenses incurred by the City to implement emergency backup

measures if the City is prevented from using the programs, hardware, or both the programs

and hardware while the dispute is pending.

Respondent further agrees to:

assume the defense of any claim, suit, or proceeding brought against the City for infringement

of any United States patent or copyright arising from the use and/or sale of the equipment or

software under this Contract,

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 611430Professional and Management Development Training

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