Project Information

Bid Title

Request for Information - Youth Baseball and Softball Officiating Services

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Jan 21, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Information - Youth Baseball and Softball Officiating Services
Category:	General Notices
Status:	Open

Description: The City of Lynn Haven is issuing this Request for Information (RFI) for the purpose of conducting market research related to youth sports officiating and scorekeeping services. This RFI is intended to identify vendors that may be capable of providing baseball officiating and scorekeeping services at the Lynn Haven Sports Complex and softball officiating and scorekeeping services at Cain Griffin Park for the upcoming season(s). This is a request for information only. This RFI is not a solicitation for pricing, bids, or proposals and shall not result in a contract award. Please see the attached RFI for full details. Publication Date/Time: 1/21/2026 12:00 AM Closing Date/Time: 2/4/2026 12:00 PM Related Documents: Request for Information - Youth Baseball and Softball Officiating Services

Attachment Preview

REQUEST FOR INFORMATION

YOUTH BASEBALL & SOFTBALL OFFICIATING AND

SCOREKEEPING SERVICES

Point of Contact

Cory Bracy

Procurement Manager

Phone: 850-265-2121 Ext:2701

Email: purchasing@cityoflynnhaven.com

CITY OF LYNN HAVEN

825 OHIO AVENUE

LYNN HAVEN, FL 32444

PHONE: (850) 265-7520

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YOUTH BASEBALL & SOFTBALL OFFICIATING AND SCOREKEEPING SERVICES

The City of Lynn Haven is issuing this Request for Information (RFI) for the purpose of conducting market

research related to youth sports officiating and scorekeeping services. This RFI is intended to identify

vendors that may be capable of providing baseball officiating and scorekeeping services at the Lynn

Haven Sports Complex and softball officiating and scorekeeping services at Cain Griffin Park for the

upcoming season(s).

This is a request for information only. This RFI is not a solicitation for pricing, bids, or proposals and shall

not result in a contract award.

1. Purpose

The City seeks to determine whether qualified vendors in the regional market are capable of providing

officiating and scorekeeping services for both baseball and softball programs across both facilities, or

whether these services must be procured separately by sport and/or location based on market capacity.

Responses will be used solely for procurement planning and to determine the appropriate structure of any

future solicitation(s).

2. Baseball Program – Lynn Haven Sports Complex

The City anticipates approximately 219 baseball games for the upcoming season at the Lynn Haven Sports

Complex, with the following estimated breakdown:

League

8U

10U

13U

16U

Games Staffing Requirements

76

Two (2) umpires and one (1) scorekeeper per game

69

Two (2) umpires and one (1) scorekeeper per game (pitch count tracking

required)

47

Two (2) umpires and one (1) scorekeeper per game (pitch count tracking

required)

27

Two (2) umpires and one (1) scorekeeper per game (pitch count tracking

required)

In addition, an Umpire in Charge (UIC) must be on-site for all baseball games.

3. Softball Program – Cain Griffin Park

The City anticipates approximately 197 softball games for the upcoming season at Cain Griffin Park, with

the following estimated breakdown:

League Games Staffing Requirements

Coach Pitch 81

One (1) umpire positioned behind the pitcher area

8U

48

Two (2) umpires and one (1) scorekeeper per game

10U

34

Two (2) umpires and one (1) scorekeeper per game

12U

21

Two (2) umpires and one (1) scorekeeper per game

14U

13

Two (2) umpires and one (1) scorekeeper per game

In addition, an Umpire in Charge (UIC) must be on-site for all softball games.

4. Requested Information

Vendors are requested to submit a written response indicating whether they are capable of providing:

• Baseball officiating and scorekeeping services for all baseball games at the Lynn Haven Sports

Complex;

• Softball officiating and scorekeeping services for all softball games at Cain Griffin Park; and

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• Both baseball and softball services for both facilities during the same season.

Vendors responding that they can provide both baseball and softball services must clearly demonstrate

their capacity to staff and manage both programs simultaneously, including (at minimum):

• Staffing levels and availability

• Relevant experience

• Certifications or affiliations

• Operational structure for scheduling, coverage, and supervision

Vendors that can provide services for only one sport (baseball or softball) are encouraged to indicate so

in their response.

5. Submission Instructions

Responses should be submitted by email to: purchasing@cityoflynnhaven.com

No pricing information should be included. This RFI is for information-gathering purposes only and will

not result in an award or create any contractual obligation. All responses are due no later than 12PM CST

on Wednesday, February 4, 2026.

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Commodity Codes

• NAICS 624110Child and Youth Services

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