Project Information

Bid Title

Produce Distributor

Issuing Agency

Reynolds School District #7

Location

Oregon

Published Date

Dec 24, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Produce Distributor

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Tuesday, January 20, 2026 - 1:00pm

General Information

Notice is hereby given that Reynolds School District #7 (District) is submitting a Request for Proposal (RFP) for competitive proposals from qualified Vendors to provide produce items to the Nutrition Services Department. Vendors who demonstrate an ability to meet the enclosed requirements, specifications, and timelines are invited to submit a proposal as specified herein.

Method of Award

The District intends to award one contract to the top successful primary distributor. The initial term of this contract will be one (1) year with the option to renew for four (4) additional one (1) year periods. The effective date of this contract shall be the date on which it is signed and end August 31, 2030. The contract may be extended if agreed by both parties via written amendment extending the agreement to September 1 – August 31 annually.

Proposal Submission

Each Proposer shall submit a proposal in specified file format by email to contracts@rsd7.net . Electronic proposal must be received via email no later than January 20, 2026, AT 1:00 PM LOCAL TIME, at which time and place acceptance of proposals will be closed, and all proposals received will be opened, but not read. Proposals delivered after the deadline will not be accepted. Proposal submitted will remain confidential in nature until Notice of Intent to Award has been issued by the District. Proposer shall submit offer using the attachments provided in accordance with the instructions provided herein. Proposer’s Signature Page form shall be completed and signed by a person authorized to bind the Proposer.

Questions and comments regarding this Request for Proposal, its terms and conditions should be directed to Renee Saechao, Contract Specialist, at (503) 661-7200 x3433 or by email contracts@rsd7.net .

Produce Distributor Full RFP

Supporting Documents

Produce Distributor RFP (680 KB)

Attachment Preview

REQUEST FOR PROPOSAL

Solicitation # 25-1222-01

Produce Distributor

Proposals due January 20, 2026, 1:00pm local time

Proposals and supporting documentation are to be submitted to:

contracts@rsd7.net

__________

Contact Information

Renee Saechao, Contract Specialist

Reynolds School District

1204 NE 201st Ave.

Fairview, OR 97204

contracts@rsd7.net

(503) 661-7200 x3433

PAGE LEFT INTENTIONALLY BLANK

Table of Contents

PAGE LEFT INTENTIONALLY BLANK .........................................................................................................2

SECTION 1: INSTRUCTION TO PROPOSERS .......................................................................................5

SECTION 2: GENERAL PROVISIONS .................................................................................................11

SECTION 3: INSURANCE REQUIREMENTS .......................................................................................20

SECTION 4: SPECIAL TERMS AND CONDITIONS ..............................................................................22

SECTION 5: PROPOSAL EVALUATION PROCEDURES .......................................................................29

SECTION 6: PROPOSAL SUBMITTAL PROCEDURES..........................................................................31

SECTION 7: ADDITIONAL REPRESENTATIONS .................................................................................33

SECTION 8: VENDOR DELIVERY AND HISTORY SHEET .....................................................................34

ATTACHMENT A SUSPENSION AND DEBARMENT CERTIFICATION....................................................36

ATTACHMENT B SIGNATURE PAGE...................................................................................................38

ATTACHMENT C CERTIFICATION REGARDING FEDERAL MATTERS...................................................40

ATTACHMENT D PRICE PROPOSAL SPREADSHEET ............................................................................42

ATTACHMENT E TAX CLASSIFICATION ..............................................................................................43

ATTACHMENT F CLEAR AIR AND WATER CERTIFICATE .....................................................................44

ATTACHMENT G CERTIFICATION REGARDING LOBBYING DISCLOSURE............................................45

DISCLOSURE OF LOBBYING ACTIVITIES ........................................................................................................ 46

ATTACHMENT H CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN .....................................48

Reynolds School District #7

Request for Proposal: Produce Distributor (25-1222-00)

REQUEST FOR PROPOSAL

General Information

Notice is hereby given that Reynolds School District #7 (District) is submitting a Request for Proposal (RFP) for

competitive proposals from qualified Vendors to provide produce items to the Nutrition Services Department.

Vendors who demonstrate an ability to meet the enclosed requirements, specifications, and timelines are invited

to submit a proposal as specified herein.

Method of Award

The District intends to award one contract to the top successful primary distributor. The initial term of this

contract will be one (1) year with the option to renew for four (4) additional one (1) year periods. The effective

date of this contract shall be October 1, 2025, or the date on which it is signed, whichever is later and end August

31, 2030. The contract may be extended if agreed by both parties via written amendment extending the

agreement to September 1 – August 31 annually.

Proposal Submission

Each Proposer shall submit a proposal in specified file format by email to contracts@rsd7.net. Electronic

proposal must be received via email no later than January 16, 2026, AT 1:00 PM LOCAL TIME, at which time

and place acceptance of proposals will be closed, and all proposals received will be opened, but not read.

Proposals delivered after the deadline will not be accepted. Proposal submitted will remain confidential in

nature until Notice of Intent to Award has been issued by the District. Proposer shall submit offer using the

attachments provided in accordance with the instructions provided herein. Proposer’s Signature Page form

shall be completed and signed by a person authorized to bind the Proposer.

Questions and comments regarding this Request for Proposal, its terms and conditions should be directed to

Renee Saechao, Contract Specialist, at (503) 661-7200 x3433 or by email contracts@rsd7.net.

Please review the enclosed document carefully.

Timeline

Deadline

December 18, 2025

January 7, 2026 (1 p.m.)

January 12, 2026

January 20, 2026 (1 p.m.)

February 2-4, 2026

February 6, 2026

February 13, 2026 (12:00 p.m.)

February 16, 2026

Event

Issue Request for Proposal

RFP questions due

Release of Addendum to RFP, if necessary

Proposals Due (email)

Interviews or presentations, if necessary

Notice of Intent to Award (email to each Proposer)

End of Protest Period

Contracts signed

We will make every effort to administer the proposal process in accordance with the Timeline. However, we

reserve the right to modify the proposal process and dates as deemed appropriate.

Reynolds SD #7

Page 4 of 49

Reynolds School District #7

Request for Proposal: Produce Distributor (25-1222-00)

SECTION 1: INSTRUCTION TO PROPOSERS

These instructions outline the offer submission procedures, evaluation of offers, and the award of a contract.

The term “District” refers to the Reynolds School District #7. The term “Proposer” refers to any entity

submitting an offer in response to this solicitation. The term “Vendor” refers to any Proposer(s) awarded a

contract.

1. Solicitation review

Proposer must carefully review this document and is responsible for knowing and understanding the terms and

conditions included in or applicable to this document. Unless defects, ambiguities, omissions or errors are

brought to District’s attention in advance of the date the proposal is due, protests or appeals based on such

defects, ambiguities, omissions, or errors will not be favorably considered.

2. Change, clarification, or protest

Proposers may request changes or clarification to, or must protest, the contract terms and conditions or the

specifications of the RFP. Proposer’s comments must be made in writing and received by District by the date

listed on Timeline to allow enough time for issuance of an addendum, if required. Such comments shall

include:

a. A detailed statement of the legal and factual grounds for the change, clarification, or protest; and

b. A description of the resulting prejudice to the proposer; and

c. A statement of the form of relief requested or any proposed changes to the contract terms and

conditions or specifications.

All proposals are to remain valid for sixty (60) days from the due date. All envelopes containing requests or

protests must be clearly marked to facilitate handling. District shall not consider a proposer’s request for

change or protest after RFP due date and time. District shall provide notice to the applicable proposer if it

entirely rejects the request or protest. If District agrees with the proposer’s request or protest, in whole or in

part, District shall issue an addendum reflecting its determination.

3. Addenda

Changes or additions to RFP documents shall be accomplished by written addenda. Addenda shall be issued

prior to the RFP due date to allow proposers sufficient time to consider the changes or additions in preparing

their offers. The proposer shall acknowledge receipt of all addenda issued on the appropriate submittal tab

enclosed. At its discretion, District may extend the RFP due date and time to allow proposers time to analyze

and adjust to any changes. Proposers are responsible to make inquiry as to any addenda issued.

4. Modification or withdrawal

Proposers may modify or withdraw a submitted proposal only prior to the RFP due date and time. A

modification or withdrawal shall be submitted by an authorized representative and shall state the action

requested (e.g., the modified offer supersedes the prior offer; the submitted offer is withdrawn).

5. Submitting proposals

Proposers are solely responsible for delivering the offer in the designate manner to the designated delivery

point prior to the RFP due day and time. Each Proposer shall submit the following: One original proposal in

specified format by email to contracts@rsd7.net. Proposal must be received no later than January 20, 2026, at

1:00 pm local time, at which time and place acceptance of proposals will be closed, and all proposals received

will be opened, but not read. Proposals delivered after

the deadline will not be accepted. Proposal submitted will remain confidential in nature until a notice of intent

to award has been issued by the District.

Email submission to contracts@rsd7.net

a. with a subject line of Produce Distributor RFP: [Proposer’s Name].

Page 5 of 49

Commodity Codes

• NAICS 311991Perishable Prepared Food Manufacturing
• NAICS 424480Fresh Fruit and Vegetable Merchant Wholesalers

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