Project Information

Bid Title

Task Order for Traffic Calming, Improvements & Other Safety Related Enhancements, RFQ 692005

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Dec 31, 2025

Closing Date

Feb 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 692005

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 692005
Bid Title:	Task Order for Traffic Calming, Improvements & Other Safety Related Enhancements, RFQ 692005
Category:	Procurement
Status:	Open

Description: The County of Loudoun, Virginia (County) seeks to award one (1) or more, with a maximum of four (4), Task Order Contracts to qualified general contractors to provide for roadway related construction on an as-needed basis at various locations within Loudoun County over a one (1) year Base Term and up to four (4) one (1) year additional Option Terms. Work under the resulting contracts may be done on Virginia Department of Transportation (VDOT) or other public right-of way(s). For the purposes of these Contracts, a Loudoun County “Purchase Order” is described as a “Task Order”. A Task Order Contract is a competitive bid, firm fixed priced, indefinite quantity contract. The Work includes a collection of Tasks that have pre-established unit prices. Task Orders will be used for the accomplishment of various traffic calming or traffic safety improvement projects, intersection improvements, sidewalks and trails, bus stops and shelters, to include related road maintenance Projects. These Contract(s) will generally be utilized to accomplish small to medium sized, Projects with a typical Task Order value within the range of $10,000-$2,000,000. The typical Work is anticipated to include, but not be limited to, projects such as: roadway construction, traffic signal installation or replacement, traffic calming measures, bus stops and shelters, pavement markings, and other related tasks. The maximum value of any individual Task Order is not expected to, but may, exceed $2,000,000. The County makes no guarantee as to amount of Work. Pre-Bid Conference: An Optional Pre-bid Conference will be held virtually using Microsoft Teams on January 9, 2026 at 9:00 a.m. with the purpose of discussing the Contract concept, Contract Documents, and minimum qualifications required for Bidders, and to provide a high-level overview of the supplier registration process and online submission of bids through iSupplier. Publication Date/Time: 12/31/2025 10:30 AM Publication Information: Invitation for Bid Closing Date/Time: 2/3/2026 4:00 PM Pre-bid Meeting: January 28, 2025 @ 9:30 a.m. Contact Person: Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc. Please see the attached document RFQ 692005 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 692005 (PDF) Attach 2 Revisions to 2020 VDOT Road Bridge Division 1 (PDF) Attach 3 Schedule of Bid Items (XLS) Attach 4 - LOUD-25-0019 (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

TASK ORDER CONTRACT FOR TRAFFIC CALMING, IMPROVEMENTS,

AND OTHER SAFETY RELATED ENHANCEMENTS TO INCLUDE

RELATED ROAD MAINTENANCE AND CLEANUP

ACCEPTANCE DATE:

RFP NUMBER:

ACCEPTANCE PLACE:

Prior to 4:00 p.m., February 3, 2026 “Atomic” Time

RFQ 692005

Department of Finance and Procurement

Division of Procurement

1 Harrison Street, S.E., 1st Floor,

Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

Please contact the Contracting Officer designated on the front cover of the solicitation

with any questions regarding this process. Bidders are strongly encouraged to check

the County’s website routinely for updates.

PLEASE NOTE:

A. Bid Forms. Bid forms may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

B. Pre-Bid Conference. An Optional Pre-bid Conference will be held virtually using

Microsoft Teams on January 9, 2026 at 9:00 a.m. with the purpose of discussing the

Contract concept, Contract Documents, and minimum qualifications required for

Bidders, and to provide a high-level overview of the supplier registration process and

online submission of bids through iSupplier.

Join the meeting now

Meeting ID: 213 964 479 896 89

Passcode: 826Qo7YU

Dial in by phone

+1 757-600-4923,,660647676# United States, Norfolk

Find a local number

Phone conference ID: 660 647 676#

Requests for information related to this Invitation should be directed to:

Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include

Related Road Maintenance and Cleanup

IFB RFQ 692005

Page 1 of 66

Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc.

Contracting Officer

(571) 627-7441

E-mail address: Kristy.varda@loudoun.gov

This document can be downloaded from our web site:

www.loudoun.gov/procurement

Issue Date: December 31, 2025

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement are not negotiable.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include

Related Road Maintenance and Cleanup

IFB RFQ 692005

Page 2 of 66

TASK ORDER CONTRACT FOR TRAFFIC CALMING, IMPROVEMENTS,

AND OTHER SAFETY RELATED ENHANCEMENTS TO INCLUDE

RELATED ROAD MAINTENANCE AND CLEANUP

SECTION/TITLE

PAGE

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

9.0

10.0

PURPOSE ............................................................................................................ 4

COMPETITION INTENDED ................................................................................. 4

PREVAILING WAGE RATES .............................................................................. 4

DEFINITIONS....................................................................................................... 6

OVERVIEW OF THE CONTRACT ....................................................................... 9

DISCREPANCIES .............................................................................................. 10

BIDDER’S MINIMUM QUALIFICATIONS .......................................................... 11

TERMS AND CONDITIONS............................................................................... 12

INSTRUCTIONS TO BIDDERS.......................................................................... 46

PRICING PAGE ................................................................................................. 56

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

COUNTY – CONTRACTOR AGREEMENT (CONTAINED HEREIN)

COUNTY OF LOUDOUN REVISION TO THE VDOT DIVISION 1

GENERAL PROVISIONS

TASK ORDER SCHEDULE OF BID ITEMS

PREVAILING WAGE RATE – LOUD – 25-0019

Authorized By: s/Kristy Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc. Date: December 31, 2025

Contracting Officer

Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include

Related Road Maintenance and Cleanup

IFB RFQ 692005

Page 3 of 66

1.0 PURPOSE

1.1 The County of Loudoun, Virginia (County) seeks to award one (1) or more,

with a maximum of four (4), Task Order Contracts to qualified general

contractors to provide for roadway related construction on an as-needed basis

at various locations within Loudoun County over a one (1) year Base Term

and up to four (4) one (1) year additional Option Terms. Work under the

resulting contracts may be done on Virginia Department of Transportation

(VDOT) or other public right-of way(s). For the purposes of these Contracts,

a Loudoun County “Purchase Order” is described as a “Task Order”. A Task

Order Contract is a competitive bid, firm fixed priced, indefinite quantity

contract. The Work includes a collection of Tasks that have pre-established

unit prices. Task Orders will be used for the accomplishment of various traffic

calming or traffic safety improvement projects, intersection improvements,

sidewalks and trails, bus stops and shelters, to include related road

maintenance Projects.

1.2 These Contract(s) will generally be utilized to accomplish small to medium

sized, Projects with a typical Task Order value within the range of $10,000-

$2,000,000. The typical Work is anticipated to include, but not be limited to,

projects such as: roadway construction, traffic signal installation or

replacement, traffic calming measures, bus stops and shelters, pavement

markings, and other related tasks. The maximum value of any individual Task

Order is not expected to, but may, exceed $2,000,000. The County makes

no guarantee as to amount of Work.

2.0 COMPETITION INTENDED

It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall

be the Bidder's responsibility to advise the Purchasing Agent in writing if any

language, requirement, specification, etc., or any combination thereof, inadvertently

restricts or limits the requirements stated in this IFB to a single source. Such

notification must be received by the Purchasing Agent not later than fifteen (15) days

prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 4 to this IFB.

3.1 The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract, shall pay wages,

salaries, benefits, and other remuneration to any mechanic, laborer, or

worker employed, retained, or otherwise hired to perform Work in

connection with the County Construction Contract at or greater than the

prevailing wage rate identified in this IFB.

Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include

Related Road Maintenance and Cleanup

IFB RFQ 692005

Page 4 of 66

3.2 Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this section

is guilty of a Class I misdemeanor.

3.3 After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath, to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

sent to the Commissioner of Labor and Industry each pay period for the

duration of the Project.

3.4 The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

the wages paid to and hours worked by each individual performing the work

of any mechanic, laborer, or worker and (ii) a schedule of the occupation or

work classification at which each individual performing the work of any

mechanic, laborer, or worker on the public works project is employed during

each workday and week. The employer shall preserve these records for a

minimum of six (6) years and make such records available to the

Department of Labor and Industry within ten (10) days of a request and shall

certify that records reflect the actual hours worked and the amount paid to

its workers for whatever time period they request.

3.5 No later than ten (10) days after the date of the Notice to Proceed, the

General Contractor awarded a County Construction Contract as a result of

this IFB and subcontractors performing on a County Construction Contract

shall post the prevailing wage rate for each craft and classification involved,

as determined by the Commissioner of Labor and Industry, including the

effective date of any changes thereof, in prominent and easily accessible

places at the site of the work or at any such places as are used by the

contractor or subcontractors to pay workers their wages. Within ten (10)

days of such posting, a contractor or subcontractor shall certify to the

Commissioner of Labor and Industry its compliance with this subsection.

Task Order Contract for Traffic Calming, Improvements, and Other Safety Related Enhancements to Include

Related Road Maintenance and Cleanup

IFB RFQ 692005

Page 5 of 66

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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